North Lanarkshire Council

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The museums service welcomes the donation of objects for its collection and our curators would be happy to speak with anyone considering such a move.  Loans and bequests are equally welcome.

We have produced a form which is used when donations, loans and bequests are being agreed between our curators and members of the public.

This is available from our curators, but for your interest we have reproduced the main part of the document here. 

We'd be delighted to meet with you and discuss any particular aspect of a donation, loan or bequest.  To meet with us, please call Clare Weir on (01236) 856373 and we can take things forward from there.

Extract from 'Conditions of Deposit' form:

General

The museum will take the same care and precautions for the protection of the item(s) described overleaf, whilst they are in its custody, as it does for those in its permanent collections. The museum's governing body does not accept liability for loss of, or damage to, or deterioration in, the item(s) described overleaf however caused. No valuation indicated verbally or written on this form at the time of deposit will be admitted by the museum.

When item(s) are left at the museum for whatever reason, the second (pink) part of this form will be given to the depositor as a receipt. This must be presented when the item(s) are returned to the owner or their representative. Both it and the museum file part of the form (white) will then be signed by the person receiving the items to acknowledge their receipt in a satisfactory condition. The owner (or owner's representative) and the museum will retain their respective parts of the form.

Enquiries and Identifications

Neither the museum's governing body, nor its officers or employees, can accept any responsibility whatsoever for an opinion that may be expressed on items submitted for examination. Opinions may be given only to the owner of an item of to the representative of the owner.

Museum staff are not authorised to give valuations, to assist in the disposal of private property, or to express opinions regarding the merits of business firms.

It is the depositor's responsibility to collect item(s) described overleaf and left for identification within 4 weeks of the date of the form. In the event of the item(s) not being collected within that period, the museum's governing body reserve the right to dispose of the item(s) as it thinks fit after a period of 3 months from the date of the form.

Acquisitions

The museum has a collecting policy which limits those items which it may acquire. Not all offers of loans, donations or sales can be taken up. If the museum's governing body does not accept such an offer, the owner will be advised in writing. In the event of items not being collected within 4 months of the date of this form, the museum's governing body reserves the right to dispose of the item(s) as it thinks fit.

In the case of acquisition by the museum's governing body of the item(s) described overleaf by gift or sale, the owner (or a person authorised to act on behalf of the owner) transfers to the museum's governing body absolute ownership of those items, together with any rights of copyright or reproduction held by the owner in respect of those items, without condition other than that the governing body will hold the items on trust for use by its museum for educational purposes to the public benefit, and in accordance with those provisions of the Museums and Galleries Commission's Museum Registration Scheme in force at the time of the gift.

This form acts as a first receipt for material offered for loan; if accepted, loan items will be subject to a separate loan agreement, to which additional conditions (including a specific return date, and agreed valuation) will apply. Loans are never accepted for an indefinite period, but may be renewed.

Special Conditions

If special conditions, additional to the above, are agreed between the museum & the owner/depositor, these should be recorded on a separate sheet, to which the owner/depositor and an authorised museum representative must both be signatories.

Want to know more..?  Then please click on the links in the contact box on the right and ask for Clare Weir.