Information Asset Register

Details of all our current information assets held on record.

Asset ID	Service	Business Unit	Name	Description	Owner Job Role	Administrator Job Role	Available for reuse?	Contact for reuse	Classification	Format	Personal Information	Legislative Basis for Processing Data
00001778	Education and Families	Children and Families	Section Employee Information	Supervision Notes, PRD's, Absence Management Paperwork, Discussion Notes			No		Official sensitive	Electronic	Yes
00001777	Education and Families	Children and Families	IT Equipment Log	Log of equipment			No		Official	Electronic	No
00001776	Education and Families	Children and Families	Significant Incident Reports	Spreadsheets	Head of Education & Families - Integrative Practice (CSWO)		No		Official sensitive	Electronic	Yes
00001775	Education and Families	Children and Families	MSP/Councillor Enquiries	MSP & Councillor Correspondence - Enquiries & Responses	Head of Education & Families - Integrative Practice (CSWO)		No		Official sensitive	Electronic	Yes
00001774	Education and Families	Children and Families	Social Work Service User Paperwork	Correspondence	Head of Education & Families - Integrative Practice (CSWO)		No		Official sensitive	Electronic	Yes
00001773	Education and Families	Children and Families	Committee Paperwork	Reports & Timetables of Meetings	Head of Education & Families - Integrative Practice (CSWO)		No		Official sensitive	Electronic	Yes
00001772	Education and Families	Children and Families	Meeting Information	Agendas & Minutes/Notes of Meetings	Head of Education & Families - Integrative Practice (CSWO)		No		Official sensitive	Electronic	Yes
00001771	Education and Families	Children and Families	Invoices	Financial Paperwork	Head of Education & Families - Integrative Practice (CSWO)		No		Official sensitive	Electronic	Yes
00001770	Education and Families	Children and Families	Employee Information	Procedures & Recruitment Paperwork	Head of Education & Families - Integrative Practice (CSWO)		No		Official sensitive	Electronic	Yes
00001769	Education and Families	Children and Families	Complaints & Enquiries	Correspondence & Log	Head of Education & Families - Integrative Practice (CSWO)		No		Official sensitive	Electronic	Yes
00001768	Education and Families	Children and Families	Gifts & Hospitality	Spreadsheets	Head of Education & Families - Integrative Practice (CSWO)		No		Official sensitive	Electronic	Yes
00001767	Adult Health and Social Care	Adult Health and Social Care	Significant Incident Reports	Spreadsheets			No		Official sensitive	Electronic	Yes
00001766	Adult Health and Social Care	Adult Health and Social Care	Committee Paperwork	Reports & Timetables of Meetings			No		Official sensitive	Electronic	Yes
00001765	Adult Health and Social Care	Adult Health and Social Care	Meeting Information	Agendas & Minutes/Notes of Meetings			No		Official sensitive	Electronic	Yes
00001764	Adult Health and Social Care	Adult Health and Social Care	Invoices	Financial Paperwork			No		Official sensitive	Electronic	Yes
00001763	Adult Health and Social Care	Adult Health and Social Care	Section Employee Information	Supervision Notes, PRD's, Absence Management Paperwork, Discussion Notes			No		Official sensitive	Electronic	Yes
00001762	Adult Health and Social Care	Adult Health and Social Care	MSP/Councillor Enquiries	MSP & Councillor Correspondence - Enquiries & Responses			No		Official sensitive	Electronic	Yes
00001761	Adult Health and Social Care	Adult Health and Social Care	Social Work Service User Paperwork	Correspondence			No		Official sensitive	Electronic	Yes
00001760	Adult Health and Social Care	Adult Health and Social Care	Employee Information	Procedures & Recruitment Paperwork			No		Official sensitive	Electronic	Yes
00001759	Adult Health and Social Care	Adult Health and Social Care	IT Equipment Log	Log of equipment			No		Official	Electronic	No
00001758	Adult Health and Social Care	Adult Health and Social Care	Complaints & Enquiries	Correspondence & Log			No		Official sensitive	Electronic	Yes
00001757	Adult Health and Social Care	Adult Health and Social Care	Gifts & Hospitality	Spreadsheets			No		Official sensitive	Electronic	Yes
00001756	Education and Families	Children and Families	Registers Of Conflicts of Interest, Gifts & Hospitality	Registers detailing conflicts of interest and gifts & hospitality offered and action taken	Service Manager Finance & Admin	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001755	Education and Families	Children and Families	Debtors Information	Includes all information in relation to debtors, outstanding debt, payments	Service Manager Finance & Admin		No		Official sensitive	Electronic	Yes
00001754	Education and Families	Children and Families	Year End Financial Information	acquired for year end accounts including inventory	Service Manager Finance & Admin	Administrative Officer	No		Official	Electronic	No
00001753	Education and Families	Children and Families	Financial Information	includes all financial information in relation to budget, spend and income	Service Manager Finance & Admin	Senior Finance Officer	No		Official	Electronic	No
00001752	Education and Families	Children and Families	iPayimpact	on-line payment system used by IDS regarding payment for meals and attendance	Service Manager Finance & Admin		No		Official sensitive	Electronic	Yes
00001751	Education and Families	Children and Families	ASH Debtors	debtors system used to raise invoices to service users and other external bodies	Service Manager Finance & Admin	Senior Finance Officer	No		Official sensitive	Electronic	Yes
00001750	Education and Families	Children and Families	SWIS	payment of Nursing/Residential and SDS invoices	Service Manager Finance & Admin		No		Official sensitive	Electronic	Yes
00001749	Education and Families	Children and Families	PECOS	ordering system for goods and services	Service Manager Finance & Admin	Administrative Assistant	No		Official	Electronic	No
00001748	Education and Families	Children and Families	Foster Carers Contact List	Records all approved foster carers contact details	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001747	Education and Families	Children and Families	NFA Initial Enquiries Database	Records all Initial Enquiries received that have been NFA due to not meeting requirments	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001746	Education and Families	Children and Families	NHS Test & Protect Logs - Carers Centre	Hold contact details of all visitors to Mitchell Street during COVID19 pandemic, in line with guidance issues in regards to NHS Test & Protect	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001745	Education and Families	Children and Families	Outwith Authority Tracking Spreadsheet	Records all outwith authority requests received for completion	Senior Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001744	Education and Families	Children and Families	CEL 16 Spreadsheet	Monitors new orders for children/young people becoming accomodated and completion of health assessments requests to NHS within timescales	Senior Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001743	Education and Families	Children and Families	DSDAS Checks	Record of domestic abuse checks	Senior Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001742	Education and Families	Children and Families	SAR's	Info of people who have requested a SAR	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001741	Education and Families	Children and Families	Independent Sector Spreadsheet	List of LA young people in independent placement	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001740	Education and Families	Children and Families	Secure Placements	record of young people in secure accommodation	Senior Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001739	Education and Families	Children and Families	Invoice, Training and Payments Spreadsheet	young people and kinship carers receiving regular payments, staff training, purchased gym passes	Senior Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001738	Education and Families	Children and Families	Weekly Child Protection Register	Children on CP Register	Senior Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001737	Education and Families	Children and Families	JISA Log	List of Service User details	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001736	Education and Families	Children and Families	Freedom of Information (FOI)	Record requests and track for timescales to be met/completed	Senior Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001735	Education and Families	Children and Families	FA1 Spreadsheet	Records all FA1s that have been sent to Financial Inclusion Team as there has been issues of forms not being received	Education and Families Manager (Social Work)		No		Official sensitive	Electronic	Yes
00001734	Education and Families	Children and Families	Minute Tracker - Restorative Justice	Tracks minutes of CPO reviews	Education and Families Manager (Social Work)		No		Official sensitive	Electronic	Yes
00001733	Education and Families	Children and Families	CPO Progress Spreadsheet - Restorative Justice	Tracks progress of CPO Reports	Education and Families Manager (Social Work)		No		Official sensitive	Electronic	Yes
00001732	Education and Families	Children and Families	Induction Spreadsheet	Records Inductions for SU on CPO subject to unpaid work. This is monitored on a monthly basis to ensure that deadlines are being met for KPIs	Education and Families Manager (Social Work)		No		Official sensitive	Electronic	Yes
00001731	Education and Families	Children and Families	Fiscal Work Order Spreadsheet	Records all Service Users who are subject to a Fiscal Work Order	Education and Families Manager (Social Work)		No		Official sensitive	Electronic	Yes
00001729	Education and Families	Children and Families	Staff Sign In - Restorative Justice	Records staff details sign in and out	Education and Families Manager (Social Work)		No		Official sensitive	Electronic	Yes
00001728	Education and Families	Children and Families	Reception Log - Restorative Justice	Records service users details attending appointments	Education and Families Manager (Social Work)		No		Official sensitive	Electronic	Yes
00001727	Education and Families	Children and Families	Voluntary Spreadsheet - Women's Justice	Records all Voluntary cases open to the team	Senior Social Worker	Administrative Assistant	No		Official sensitive	Electronic	No
00001726	Education and Families	Children and Families	CPO Progress Reports	Track Progress Reports	Senior Social Worker	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001725	Education and Families	Children and Families	CPO Database	Records all Community Payback Orders	Senior Social Worker	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001724	Education and Families	Children and Families	CJSWR Requests	Records all CJSWR requests	Senior Social Worker	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001723	Education and Families	Children and Families	CPO Reviews	Tracks Reviews	Senior Social Worker	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001722	Education and Families	Children and Families	DTTO spreadsheet	Track DTTO orders and reviews	Senior Social Worker	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001721	Education and Families	Children and Families	Staff Sign In - Justice HQ	Records staff details sign in and out	Senior Eduction & Families Manager (Social Work) Justice	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001720	Education and Families	Children and Families	Minute Tracker - Justice HQ	Tracks review, IRMM Minute of Meetings	Senior Eduction & Families Manager (Social Work) Justice	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001719	Education and Families	Children and Families	Justice Staff Record Spreadsheet (winter contingency planning)	Copy of staff names/addresses/telephone numbers and preferred office in adverse weather	Senior Eduction & Families Manager (Social Work) Justice	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001718	Education and Families	Children and Families	LSCMI	Records Import/ Export of LSCMI's	Senior Eduction & Families Manager (Social Work) Justice	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001717	Education and Families	Children and Families	Invoice Log	Record of payment to suppliers	Senior Eduction & Families Manager (Social Work) Justice	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001716	Education and Families	Children and Families	Serious Incident Log	Record of SIRs completed	Senior Eduction & Families Manager (Social Work) Justice	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001715	Education and Families	Children and Families	Report Writing Team Requests	Record CJSWR requests completed by Report Writing Team	Senior Eduction & Families Manager (Social Work) Justice	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001714	Education and Families	Children and Families	Reception Log - Justice HQ	Logs details of service users attending appointments	Senior Eduction & Families Manager (Social Work) Justice	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001713	Education and Families	Children and Families	Voluntary Spreadsheet - Throughcare	Records all Voluntary cases open to the team	Senior Social Worker	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001712	Education and Families	Children and Families	ICM Database	Records all ICM's scheduled/ attended	Senior Social Worker	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001711	Education and Families	Children and Families	Reports Spreadsheet	Records all reports requested Home Detention Curfew/ Home Background/ Special Escorted	Senior Social Worker	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001710	Education and Families	Children and Families	Prisoner List	Records all Prisoners/ Releases/ Community Cases	Senior Social Worker	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001709	Chief Executive's Office	People and Organisation Development	ESC Vacancies	Folder will be used to hold information on open vacancies before they are transferred to Teams	Workforce Resourcing Manager	Team Lead - Workforce Resourcing	No		Official sensitive	Electronic	Yes
00001708	Education and Families	Children and Families	Referral Spreadsheet	Recording of all referrals made for modern Apprenticeship	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001707	Education and Families	Children and Families	Invoice Suppliers List	Invoices for each supplier stored for recording purposes	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001706	Education and Families	Children and Families	Job sheet - Seven Day Centre	List of parts car is getting and cost	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001705	Education and Families	Children and Families	Daily Log (Customer/Job Number recording)	Records all details for each car completed	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001704	Education and Families	Children and Families	Customer Information Spreadsheet	records completed customer information sheet	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001703	Education and Families	Children and Families	Statuary Checks Spreadsheet	Records all checks completed and dates of completion for all foster carers	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001702	Education and Families	Children and Families	Initial Enquiries Database	Records all initial enquiries received and progressed to prep group to be assessed as propective carers	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001701	Education and Families	Children and Families	Closed case files - adoption counselling	Records all files requested from archive to support adoption counselling	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001700	Education and Families	Children and Families	Adoption Counselling Spreadsheet	Tracks all information for post adoption support used for performance recording	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001699	Education and Families	Children and Families	Post Adopters Support Group	Records all post adopters information to enable post adoption to be provided	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001698	Education and Families	Children and Families	Foster Carers Training Database	Records all mandatory and non-mandatory training Foster Carers attend as part of FCR	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001697	Education and Families	Children and Families	Panel Member PVG's	Tracks the progress of PVG's, and personal info received i.e. passport, driving licence, letters, and when returned.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001696	Education and Families	Children and Families	Closed Cases Spreadsheet	Tracks closed case files, names, dates, where file is stored.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001695	Education and Families	Children and Families	Adoption Allowances Payments	Adoption Allowances for 6 Localities on a quartley basis. Records all payment information for each loaclity for approved adoption allowances	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001694	Education and Families	Children and Families	Outwith Authority Database	Records all notifications for Placements by other authoritys and records the reviews, names of approved carers and termination of carers	Senior Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001693	Education and Families	Children and Families	Foster Carer Payments	Foster Carers monthly payments for fees/allowances/ holiday pay for children in care	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001692	Education and Families	Children and Families	Supported Care Database	Records all approved supported carers for tracking/monitoring purpose	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001691	Education and Families	Children and Families	Fortnightly Supported Care Payments	Supported Carers fortnighly carers allowance fee for placement of young people in care	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001690	Education and Families	Children and Families	Recruitment Spreadsheet	Report records source of initial enquiries to enable recruitment information required for carers	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001689	Education and Families	Children and Families	Foster Carers Mileage	Records expenses claimed by foster carers that have been authorised by SSW's to be processed to finance within appropriate timescales	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001688	Education and Families	Children and Families	BAAF Medical Database	Records all medicals completed by Medical Advisor. Completion date used for Panel and reviews/renewal of medicals	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001687	Education and Families	Children and Families	SCAI Spreadsheet	Records all Foster Children identified from Carers Team concerns/complaints and significant incident log information	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001686	Education and Families	Children and Families	NL Membership	Record of all Foster Carers and Supported Carers receiving NL Membership's. Database of useage for each carer to help assist with renewal of pass	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001685	Education and Families	Children and Families	Admin Training	list of all training admin have completed and date completed.	Administrative Assistant	Administrative Officer	No		Official sensitive	Electronic	Yes
00001684	Education and Families	Children and Families	Significant incident log	record of significant incidents for foster carers and placements	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001683	Education and Families	Children and Families	PVG Access Database	Records all foster carers/Kinship PVG number and date of completion	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001682	Education and Families	Children and Families	Adoption Allowance Spreadsheet	Records date adoption allowances agreed at panel and recommendation. Paperwork completed date recorded by Carers and loaclity to complete and action recorded for tracking purposes	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001681	Education and Families	Children and Families	Foster Carers Equipment spreadsheet	Records all equipment purchased for carers and reibursed payments - enables recording for budget monitoring	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001680	Education and Families	Children and Families	Kinship Contact Mailing List	Records all contact details for approved kinship carers to enable mailing list	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001679	Education and Families	Children and Families	Kinship Panel Database	Records all assessments allocated to track timescales for completion for performanace monitoring	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001678	Education and Families	Children and Families	Emergency Vacancies Spreasheet	Records all foster carers available to provide emergency placements over each weekend emailed to SWES	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001676	Education and Families	Children and Families	Assessment Recording	Records all assessments allocated to track timescales for completion for performanace monitoring	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001675	Education and Families	Children and Families	Risk Assessments/Care Plans - Carers Centre	Details of short/long term plan for young person. Risk Assessments undertaken in respect of at risk behaviours	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001674	Education and Families	Children and Families	FCR Spreadsheet	Record of each approved foster carers annual review, date, time, chair, SW and communication.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001673	Education and Families	Children and Families	SCR Spreadsheet	Record of each approved Supported carers annual review, date, time, chair, SW and communication.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001672	Education and Families	Children and Families	Supported Care Medical Spreadsheet	Records all medicals completed by Medical Advisor for Supported carers. Completion date used for Panel and reviews/renewal of medicals.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001671	Education and Families	Children and Families	Panel Register	enables a tracking of childs plans approved in terms of adoption and fostering and also approvals of temp/perm foster carers and adopters	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001670	Education and Families	Children and Families	Adoption Register	Record details for All Adoptions granted at court post panel.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001669	Education and Families	Children and Families	Kinship Financial Database	Financial info for kinship carers	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001668	Education and Families	Children and Families	Groupwork Spreadsheets	Record details of service users attending all groupwork activities	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001667	Education and Families	Children and Families	Weekend Work Plans	Record of all families requiring support from Intensive Services each weekend and what support required.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001665	Education and Families	Children and Families	Family Group Conferencing Spreadsheet	Monitor referrals made to Family Group Conferencing and outcomes following plan being agreed. Also monitors feedback from Families for performance indicator purposes	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001664	Education and Families	Children and Families	Monthly Reports - NL Looked After Children 5 years old and under	Input to Dollywood Imagination Library database on a monthly basis - all NL children who meet criteria for receipt of free book each month from the Dollywood Foundation	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001662	Education and Families	Children and Families	Performance Indicators	Monitors number of referrals made to Intensive Service from localities and notes outcomes for performance indicators and statistics	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001661	Education and Families	Children and Families	Early and Effective Intervention	Monitors referrals and reviews for young people part of Early and Effective Intervention program	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001660	Education and Families	Children and Families	Diversion from Prosecution Spreadsheet	Monitors referrals and reviews for young people part of Diversion from Prosecution program, linked to Restorative Justice Service	Education and Families Manager (Social Work)		No		Official sensitive	Electronic	Yes
00001659	Education and Families	Children and Families	Contextualised Safeguarding Spreadsheet	Record all referrals made for Contextualised Safeguarding consultation and monitor reviews/outcomes for performance indicators and statistics	Senior Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Electronic	Yes
00001658	Education and Families	Children and Families	NHS Test & Protect Logs - Children House	Hold contact details of all visitors to each Children's House during COVID19 pandemic, in line with guidance issues in regards to NHS Test & Protect	Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Paper	Yes
00001657	Education and Families	Children and Families	Risk Assessments/Care Plans - Children's House	Details of short/long term plan for young person. Risk Assessments undertaken in respect of at risk behaviours, pregnancy, holidays	Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Electronic	Yes
00001656	Education and Families	Children and Families	Photographs	Photographs taken during placement of Service User	Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Paper	Yes
00001655	Education and Families	Children and Families	Paper Diary	Details of young person's appointments, meetings etc	Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Paper	Yes
00001654	Education and Families	Children and Families	Service User folder	Includes personal details, keyp people and contact numbers, copies of baseline plan, personal plan, wellbeing web (feelings), correspondence, school reports, timetables, consent forms, any other paperwork in relation to care plan	Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Paper	Yes
00001653	Education and Families	Children and Families	Medication Log	Record of all medications stored and administered for each individual young person within house	Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Electronic	Yes
00001652	Education and Families	Children and Families	Missing Persons/Absence Recording	Record of all young people reported missing or absent from children's house, including details of when reported, length of time missing and when returned	Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Electronic	Yes
00001651	Education and Families	Children and Families	Children's House Current Placement Log	Record of all new placements, transfers and discharges for each individual children's house	Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Electronic	Yes
00001650	Education and Families	Children and Families	Sanctions Form	Record of inappropriate behaviour, negotiations, consequence and outcome for individual young people	Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Electronic	Yes
00001649	Education and Families	Children and Families	Clothing Record	Financial record of all clothing purchased for individual young people	Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Electronic	Yes
00001648	Education and Families	Children and Families	Pocket Money Record	Financial record of all pocket monies paid to individual young people through petty cash	Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Electronic	Yes
00001647	Education and Families	Children and Families	Daily Logs (Individual Young People)	Daily updates in regards to young people	Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Electronic	Yes
00001646	Education and Families	Children and Families	Advance Payment Scheme	List of requests from Scottish government and correspondence between NLC/Scot Gov	Head of Education & Families - Integrative Practice (CSWO)	Administrative Officer	No		Official sensitive	Electronic	Yes
00001645	Education and Families	Children and Families	Staff Sickness Records	staff personal details, sickness details	Administrative Officer	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001644	Education and Families	Children and Families	Staff Record Cards	staff personal details	Administrative Officer	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001643	Education and Families	Children and Families	Disclosure Spreadsheet & correspondence	List of service user name, address, dob & correspondence between NLC & Disclosure	Head of Education & Families - Integrative Practice (CSWO)	Administrative Officer	No		Official sensitive	Electronic	Yes
00001642	Education and Families	Children and Families	Missing Person Spreadsheet & mins of meetings	list of service users name, address, dob, family details & minutes of weekly meetings	Senior Education and Families Manager (Social Work)	Administrative Officer	No		Official sensitive	Electronic	Yes
00001641	Chief Executive's Office	Business Solutions	Astronomy - Yammer Group	A group regarding astronomy for any and all council staff with an interest in astronomy. The benefits would include those with a shared interest in astronomy to make contact, share information, etc. whilst building up rapport between staff from different areas of the council that may not otherwise interact.	Business Change Analyst	Information, Risk & Assurance Officer	No		Official	Electronic	No
00001640	Chief Executive's Office	All Business Units	Customer Services Hub	Personnel records stored in restricted access Team folder	Customer Service Manager	Customer Contact Team Leader	No		Official sensitive	Electronic	Yes
00001639	Chief Executive's Office	Business Solutions	Housing Repairs – Field Services - Yammer Group	I would like to set up this group, as a method of communicating to the housing repairs staff as we go through moving to a new system. I will use this community to keep them informed as the project evolves and this will also offer them a platform to ask questions. I would be grateful if this group could be set up ASAP to allow me to launch the comms.	Engagement & Communication Lead	Business Change Analyst;Business Change Analyst	No		Official	Electronic	No
00001638	Chief Executive's Office	Audit	Risk Management Network - Yammer Group	Support efforts to further embed risk management across the organisation by supporting our network of risk champions, facilitators and admin contacts, providing a place where they can share best practice, learn from each other and feel supported in their roles. Quick access to help, advice, information and a means for us to cascade information as necessary to the network too.	Corporate Risk Manager	Corporate Risk Officer	No		Official	Electronic	No
00001637	Chief Executive's Office	Talent and Organisational Development	Early Careers Team - Yammer Group	Our Early Careers programmes includes Modern/Graduate Apprenticeships, Job Tasters, Work Experience, Student Placements and more and a Yammer group would allow staff within the Early Careers Team to share opportunities/updates with services/individuals and allow an open dialogue with services who may be interested in securing a Modern Apprentice/Job Taster etc for their own service.	Senior Clerical Assistant	Early Careers Supervisor	No		Official	Electronic	No
00001636	Adult Health and Social Care	All Business Units	MySWIS Replacement Yammer Group	To use yammer as a platform to help keep staff informed about the progress of our project to replace the current Social Work mySWIS system. To encourage participation, collaboration, and engagement with staff and to give staff a platform to ask general questions.	Project Manager	Project Co-ordinator;Resource Officer	No		Official	Electronic	No
00001635	Chief Executive's Office	Talent and Organisational Development	Learn NL Yammer Group	To promote learning and development opportunities.	Leader & Talent Development Lead	Senior Clerical Assistant	No		Official	Electronic	No
00001634	Enterprise and Communities	Procurement Solutions	Project Board One Plan Shared Campus	This folder is needed in order to securely store and share multiple files, minutes and other documents with Project Board members. This is also needed to create a secure place to store information which will be used for audit purposes at a later date and also needed to comply with the councils project management guidance.	Strategic Asset Manager		No		Official sensitive	Electronic	No
00001633	Enterprise and Communities	Procurement Solutions	Project Board Office Rationalisation	This folder is needed in order to securely store and share multiple files, minutes and other documents with Project Board members. This is also needed to create a secure place to store information which will be used for audit purposes at a later date and also needed to comply with the councils project management guidance.	Strategic Asset Manager		No		Official	Electronic	No
00001632	Enterprise and Communities	Community Learning and Development	Airdrie CL&D Youth Work Teams - Yammer Group	This will allow Airdrie CL&D a platform to share and promote Youth work within our local community, encouraging others to recognise and share info about opportunities that CL&D can offer to people within our community. This will help to further promote partnership working with other services.	Assistant Support Worker	Support Worker	No		Official	Electronic	No
00001631	Enterprise and Communities	Procurement Solutions	Supporting Attendance -FSS	To store outcomes of absence in relation to the new Supporting Attendance Policy	Assistant Business Manager (Support)	Attendance Officer	No		Official sensitive	Electronic	Yes
00001630	Enterprise and Communities	Procurement Solutions	Supporting Attendance -Community Facilities	To store outcomes of absence in relation to the new Supporting Attendance Policy	Assistant Business Manager (Support)	Attendance Officer	No		Official sensitive	Electronic	Yes
00001629	Chief Executive's Office	Talent and Organisational Development	Pathways Mentor Programme	Includes list of active mentors and contact details (both private and work details) application forms and/or mentor profiles and name of matched mentee.	Operational Learning & Development Senior	Senior Clerical Assistant	No		Official	Electronic	Yes
00001628	Chief Executive's Office	People and Organisation Development	Photosymbols users group - Yammer rgroup	To share best practice around using Photosymbols	Leader & Talent Development Lead	Supported Employment Co-ordinator	No		Official	Electronic	No
00001627	Enterprise and Communities	Built Environment	P Sec L Lord FPRP	The folder will be used to store evidence documentation gathered for use in case presentations to committee regarding the suitability of individuals to be private sector landlords. The documents likely to be stored will contain personal information on individual landlords including details of previous criminal convictions obtained from Police Scotland, fire safety and or technical reports and title deed information from Registers of Scotland.	Built Environment Manager		No		Official sensitive	Electronic	Yes
00001625	Adult Health and Social Care	Health and Social Work	IDS Yammer Group - Yammer Group	A platform to share ideas and information only for IDS staff	Senior Integrated Care Worker		No		Official	Electronic	No
00001623	Enterprise and Communities	Facility Support Services	FSS Covid Info	FSS Covid info	Assistant Business Manager (Support)	Performance & Compliance Officer	No		Official sensitive	Electronic	No
00001622	Enterprise and Communities	Fusion Assets	Fusion Assets	Fusion Assets files need to be shared therefore they require to be placed on a secure folder with restricted access.	Managing Director	Developement Manager - Fusion Assets	No		Official sensitive	Electronic	No
00001621	Adult Health and Social Care	Health and Social Work	LSS (D) Digital Champions - Yammer Group	To facilitate joint working amongst Locality Support Services Digital Champions in the provision of tech support to service users and staff.	Locality Worker		No		Official	Electronic	Yes
00001617	Enterprise and Communities	Head of Communities	Future Structures - Communities Team	Sharing files and documents in respect of workstream	Head of Strategic Communication	Administrative Assistant	No		Official	Electronic	No
00001614	Chief Executive's Office	Business Solutions	Information Security and Risk - Yammer group	This group will support the Information Security and Risk team in engaging with staff across the council to increase awareness and understanding of issues relating to information security and risk.	Information Compliance Officer	ICT Security Officer	No		Official	Electronic	No
00001613	Enterprise and Communities	Investment	Investment Team	HP Trim HP TRIM software is an integrated Enterprise Content Management (ECM) system capable of managing the full range of corporate information.	Investment Manager		Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00001611	Enterprise and Communities	Housing Solutions	Homes First	The folder will be used to saved information that is being shared between North Lanarkshire Council and Simon Community Scotland regarding the support provision they have been contracted to deliver. The information will contain some personal information regarding the service users.	Housing Solutions Manager	Housing Service Manager (Rapid Rehousing)	No		Official	Electronic	Yes
00001609	Chief Executive's Office	Business Solutions	Lesley Reid Harris Mann	The group is needed for our team to coordinate and advise on survey design and analysis, to have a quality standard across the council and to spread the skill base across the council.	Senior Officer Planning	Data Intelligence Analyst	No		Official	Electronic	No
00001608	Chief Executive's Office	Business Solutions	NLC Survey Monkey Yammer Group	Communication with service survey monkey users re maintenance, guidance for use and updates for the councils team account.	Data Intelligence Analyst	Senior Officer Planning	No		Official	Electronic	No
00001607	Enterprise and Communities	Asset and Property Management	Estates Bid Review Area	To allow NLC staff to review bids/tender documentation	Group Manager Support Services	Assistant Contract Support Officer	No		Official sensitive	Electronic	No
00001606	Enterprise and Communities	Asset and Property Management	Town and Community Hubs: Coatbridge Yammer Group	To share information and receive feedback around proposals for Town and Community Hubs within the Coatbridge locality.	Hub Strategy Manager	Administrative Officer	No		Official	Electronic	No
00001605	Enterprise and Communities	Asset and Property Management	Town and Community Hubs: Airdrie Yammer Group	To share information and receive feedback around proposals for Town and Community Hubs within the Airdrie locality.	Hub Strategy Manager	Administrative Officer	No		Official	Electronic	No
00001604	Enterprise and Communities	Asset and Property Management	Town and Community Hubs: Bellshill Yammer Group	To share information and receive feedback around proposals for Town and Community Hubs within the Bellshill locality.	Hub Strategy Manager	Administrative Officer	No		Official	Electronic	No
00001603	Enterprise and Communities	Asset and Property Management	Town and Community Hubs: Cumbernauld Yammer Group	To share information and receive feedback around proposals for Town and Community Hubs within the Cumbernauld locality.	Hub Strategy Manager	Administrative Officer	No		Official	Electronic	No
00001602	Enterprise and Communities	Asset and Property Management	Town and Community Hubs: Shotts Yammer Group	To share information and receive feedback around proposals for Town and Community Hubs within the Shotts locality.	Hub Strategy Manager	Administrative Officer	No		Official	Electronic	No
00001601	Enterprise and Communities	Asset and Property Management	Town and Community Hubs: Kilsyth Yammer Group	To share information and receive feedback around proposals for Town and Community Hubs within the Kilsyth locality.	Hub Strategy Manager	Administrative Officer	No		Official	Electronic	No
00001600	Enterprise and Communities	Asset and Property Management	Town and Community Hubs: Motherwell Yammer Group	To share information and receive feedback around proposals for Town and Community Hubs within the Motherwell locality.	Hub Strategy Manager	Administrative Officer	No		Official	Electronic	No
00001599	Enterprise and Communities	Asset and Property Management	Town and Community Hubs: Northern Corridor Yammer Group	To share information and receive feedback around proposals for Town and Community Hubs within the Northern Corridor locality.	Hub Strategy Manager	Administrative Officer	No		Official	Electronic	No
00001598	Enterprise and Communities	Asset and Property Management	Town and Community Hubs: Wishaw Yammer Group	To share information and receive feedback around proposals for Town and Community Hubs within the Wishaw locality.	Hub Strategy Manager	Administrative Officer	No		Official	Electronic	No
00001597	Enterprise and Communities	Asset and Property Management	GIS Enterprise Users - Yammer Group	To collaborate and share knowledge, questions, ideas, etc. about the development and use of the GIS Enterprise Portal.	Hub Strategy Manager	Administrative Officer	No		Official	Electronic	No
00001593	Chief Executive's Office	Talent and Organisational Development	Modern Apprentice Record ESF Retention Requirement	MA records are required to be retained until 31 December 2026 (date may alter but NLC will be advised of any changes by Skills Development Scotland, SDS) We need to keep trainee records and all required evidence to support claims made via CTS (now FIPS) until 31st December 2023 unless another date is notified.	Leader & Talent Development Manager	Senior Clerical Assistant	No		Official	Electronic	No
00001592	Chief Executive's Office	Business Solutions	Microsoft Excel Community of Practice - Yammer group	These communities of practice will support the Digital Workplace agenda and promote continuous improvement, organic learning and self-sufficiency. They will allow power users of these Microsoft products to do the following. Share good practice and develop expertise Trouble-shoot problems and support each other Collaborate and share ideas Accumulate and store knowledge Enhance productivity and reduce rework	Infrastructure Team Lead	Information Compliance Officer	No		Official	Electronic	No
00001591	Chief Executive's Office	Business Solutions	Microsoft Access Community of Practice - Yammer group	These communities of practice will support the Digital Workplace agenda and promote continuous improvement, organic learning and self-sufficiency. They will allow power users of these Microsoft products to do the following. Share good practice and develop expertise Trouble-shoot problems and support each other Collaborate and share ideas Accumulate and store knowledge Enhance productivity and reduce rework	Infrastructure Team Lead	Information Compliance Officer	No		Official	Electronic	No
00001590	Chief Executive's Office	Business Solutions	Microsoft Word Community of Practice - Yammer group	These communities of practice will support the Digital Workplace agenda and promote continuous improvement, organic learning and self-sufficiency. They will allow power users of these Microsoft products to do the following. Share good practice and develop expertise Trouble-shoot problems and support each other Collaborate and share ideas Accumulate and store knowledge Enhance productivity and reduce rework	Infrastructure Team Lead	Information Compliance Officer	No		Official	Electronic	No
00001588	Enterprise and Communities	Business Development and Support	GIS Response Group - Yammer group	This is a vital community required to promote the GIS team and their COVID19 mapping and dashboard solutions which can also be used for Business as Usual purposes. This community was previously on old Yammer before 365. It also has the purpose of promoting the importance of why good data management is vital to the products they can produce for services to use.	Business Development Officer	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001587	Enterprise and Communities	Planning and Regeneration Services	Project Jupiter	To allow large files to be shared between a number of services in relation to a major inward investment project	Head of Planning and Regeneration		No		Official sensitive	Electronic	No
00001585	Chief Executive's Office	Financial Solutions	Capital Bid Evaluation	To facilitate the capital bids 21/22 to 25/26 evaluation process		Accountant	No		Official sensitive	Electronic	No
00001583	Enterprise and Communities	Planning and Regeneration Services	Strategic Framework Business Fund	The strategic framework business fund has been funded by the Scottish Government and delivered by NLC to support businesses impacted by coronavirus closure and restriction measures from 2 November 2020 to 31 March 2021.	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Electronic	Yes
00001582	Adult Health and Social Care	Health and Social Work	Information governance shared drive (S)	Documents and records relating to information governance in social work - including freedom of information request and subject access request monitoring; data sharing agreements and records management.	Senior Officer Quality Assurance	Senior Officer	No		Official sensitive	Electronic	Yes
00001581	Chief Executive's Office	Business Solutions	Population, Household and Profile Data - Yammer group	This group will be a place for the Business Solutions team to post data updates and answer any questions people have about profile data. The data will be accessed from Connect but this will mean no need for emails to a large group of people.	Data Intelligence Manager	Senior Officer Planning;Data Intelligence Analyst	No		Official	Electronic	No
00001579	Chief Executive's Office	HR	Customer Service Hub - CRM Yammer Group	Forum and Knowledge base for the Customer Service Hub and CRM systems.	Technical Officer (Systems & Assets)	Customer Service Manager	No		Official	Electronic	No
00001578	Adult Health and Social Care	Adult Health and Social Care	Emergency planning	Planning and procedures regarding events such as adverse weather	Manager Adult Social Work	Administrative Assistant	No		Official	Electronic	Yes
00001577	Adult Health and Social Care	Adult Health and Social Care	Motherwell Social Work Locality - Compliments, gifts and hospitality	Compliments, gifts and hospitality received by individuals and the service		Administrative Assistant	No		Official sensitive	Electronic	Yes
00001576	Adult Health and Social Care	Adult Health and Social Care	Complaints and enquiries	Complaints and responses re social work services	Manager Adult Social Work	Administrative Assistant	No		Official	Electronic	Yes
00001575	Adult Health and Social Care	Adult Health and Social Care	Visitors	Log of visitors to the building	Manager Adult Social Work	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001574	Adult Health and Social Care	Adult Health and Social Care	Motherwell Social Work Locality - IT equipment logs	For signing IT equipment in and out of the office, inc laptops, tablets, etc	Resource Officer	Administrative Assistant	No		Official	Electronic	Yes
00001573	Adult Health and Social Care	Adult Health and Social Care	Health and safety information	Including fire register, electrical testing, evacuation plans, etc - paper and electronic records	Manager Adult Social Work	Administrative Assistant	No		Official	Electronic	No
00001572	Adult Health and Social Care	Adult Health and Social Care	Employee personal information	held on iTrent, hml and myjob Scotland	Manager Adult Social Work	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001571	Adult Health and Social Care	Adult Health and Social Care	Employee information	discussion between line manager and employees including supervision files and PRDs, file notes, etc	Manager Adult Social Work	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001570	Adult Health and Social Care	Adult Health and Social Care	Motherwell Social Work Locality - PECOS	ordering system for goods and services	Resource Officer	Senior Clerical Assistant	No		Official	Electronic	No
00001569	Adult Health and Social Care	Adult Health and Social Care	Motherwell Social Work Locality - Audit information	investigations and information gathered on financial practices	Resource Officer	Administrative Assistant	No		Official	Electronic	No
00001568	Adult Health and Social Care	Adult Health and Social Care	Motherwell Social Work Locality - Year end financial information	acquired for year end accounts including inventory	Resource Officer	Administrative Assistant	No		Official	Electronic	No
00001567	Adult Health and Social Care	Adult Health and Social Care	Motherwell Social Work Locality - Financial information	includes all financial information in relation to budget spend and income	Resource Officer	Administrative Assistant	No		Official	Electronic	No
00001566	Adult Health and Social Care	Adult Health and Social Care	Sampling of case files	Record of sampling for inspections and audits at Social Work Locality	Manager Adult Social Work	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001565	Education and Families	Justice Services	Motherwell Social Work Locality - service user case file (locality - justice)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001564	Education and Families	Children and Families	Motherwell Social Work Locality - service user case file (locality - children and families)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001563	Adult Health and Social Care	Adult Health and Social Care	Motherwell Social Work Locality - service user case file (locality - adults)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.		Administrative Assistant	No		Official sensitive	Electronic	Yes
00001562	Adult Health and Social Care	Adult Health and Social Care	Emergency planning	Planning and procedures regarding events such as adverse weather	Health & Social Work Manager	Senior Clerical Assistant	No		Official	Electronic	Yes
00001561	Adult Health and Social Care	Adult Health and Social Care	Cumbernauld Social Work Locality - Compliments, gifts and hospitality	Compliments, gifts and hospitality received by individuals and the service		Senior Clerical Assistant	No		Official sensitive	Electronic	Yes
00001560	Adult Health and Social Care	Adult Health and Social Care	Complaints and enquiries	Complaints and responses re social work services	Health & Social Work Manager	Senior Clerical Assistant	No		Official sensitive	Electronic	Yes
00001559	Adult Health and Social Care	Adult Health and Social Care	Visitors	Log of visitors to the building	Health & Social Work Manager	Senior Clerical Assistant	No		Official	Electronic	Yes
00001558	Adult Health and Social Care	Adult Health and Social Care	Cumbernauld Social Work Locality - IT equipment logs	For signing IT equipment in and out of the office, inc laptops, tablets, etc	Resource Officer	Senior Clerical Assistant	No		Official	Electronic	No
00001557	Adult Health and Social Care	Adult Health and Social Care	Health and safety information	Including fire register, electrical testing, evacuation plans, etc - paper and electronic records	Health & Social Work Manager	Senior Clerical Assistant	No		Official	Electronic	Yes
00001556	Adult Health and Social Care	Adult Health and Social Care	Employee personal information	held on iTrent, hml and myjob Scotland	Health & Social Work Manager	Senior Clerical Assistant	No		Official sensitive	Electronic	Yes
00001555	Adult Health and Social Care	Adult Health and Social Care	Employee information	discussion between line manager and employees including supervision files and PRDs, file notes, etc	Health & Social Work Manager	Senior Clerical Assistant	No		Official	Electronic	Yes
00001554	Adult Health and Social Care	Adult Health and Social Care	Cumbernauld Social Work Locality - PECOS	ordering system for goods and services	Resource Officer	Senior Clerical Assistant	No		Official	Electronic	No
00001553	Adult Health and Social Care	Adult Health and Social Care	Cumbernauld Social Work Locality - Audit information	investigations and information gathered on financial practices	Resource Officer	Senior Clerical Assistant	No		Official	Electronic	No
00001552	Adult Health and Social Care	Adult Health and Social Care	Cumbernauld Social Work Locality - Year end financial information	acquired for year end accounts including inventory	Resource Officer	Senior Clerical Assistant	No		Official	Electronic	No
00001551	Adult Health and Social Care	Adult Health and Social Care	Cumbernauld Social Work Locality - Financial information	includes all financial information in relation to budget spend and income	Resource Officer	Senior Clerical Assistant	No		Official	Electronic	No
00001550	Adult Health and Social Care	Adult Health and Social Care	Sampling of case files	Record of sampling for inspections and audits at Social Work Locality	Health & Social Work Manager	Senior Clerical Assistant	No		Official sensitive	Electronic	Yes
00001549	Education and Families	Justice Services	Cumbernauld Social work service user case file (locality - justice)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001548	Education and Families	Children and Families	Cumbernauld Social work service user case file (locality - children and families)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001547	Adult Health and Social Care	Adult Health and Social Care	Cumbernauld Social Work Locality - service user case file (locality - adults)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.		Senior Clerical Assistant	No		Official sensitive	Electronic	Yes
00001542	Adult Health and Social Care	Adult Health and Social Care	Coatbridge Social Work Locality - IT equipment logs	For signing IT equipment in and out of the office, inc laptops, tablets, etc	Resource Officer	Administrative Assistant	No		Official	Electronic	Yes
00001538	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality Audit information	investigations and information gathered on financial practices	Resource Officer	Administrative Assistant	No		Official	Electronic	No
00001537	Adult Health and Social Care	Adult Health and Social Care	Year end financial information	acquired for year end accounts including inventory	Resource Officer	Administrative Assistant	No		Official	Electronic	No
00001536	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality Financial information	includes all financial information in relation to budget spend and income	Resource Officer	Administrative Assistant	No		Official	Electronic	No
00001534	Education and Families	Children, Families and Justice Social Work Services	Social work service user case file (locality - justice)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001533	Education and Families	Children, Families and Justice Social Work Services	Social work service user case file (locality - children and families)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001532	Adult Health and Social Care	Adult Health and Social Care	Coatbridge Social Work Locality - service user case file (locality - adults)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.		Administrative Assistant	No		Official sensitive	Electronic	Yes
00001527	Adult Health and Social Care	Adult Health and Social Care	Bellshill Social Work Locality IT equipment logs	For signing IT equipment in and out of the office, inc laptops, tablets, etc		Administrative Assistant	No		Official	Electronic	No
00001523	Adult Health and Social Care	Adult Health and Social Care	Bellshill Social Work Locality PECOS	ordering system for goods and services		Administrative Assistant	No		Official	Electronic	No
00001522	Adult Health and Social Care	Adult Health and Social Care	Bellshill Social Work Locality Audit information	investigations and information gathered on financial practices		Administrative Assistant	No		Official	Electronic	No
00001521	Adult Health and Social Care	Adult Health and Social Care	Bellshill Social Work Locality Year end financial information	acquired for year end accounts including inventory		Administrative Assistant	No		Official	Electronic	No
00001519	Adult Health and Social Care	Adult Health and Social Care	Bellshill Social Work Locality Financial information	includes all financial information in relation to budget spend and income		Administrative Assistant	No		Official	Electronic	No
00001518	Education and Families	Children and Families	Bellshill Social Work Locality service user case file (justice)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001517	Education and Families	Children and Families	Bellshill Social Work Locality service user case file (children and families)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001516	Adult Health and Social Care	Adult Health and Social Care	Bellshill Social Work Locality service user case file (adults)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.		Administrative Assistant	No		Official sensitive	Electronic	Yes
00001515	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality Emergency planning	Planning and procedures regarding events such as adverse weather		Administrative Assistant	No		Official	Electronic	Yes
00001514	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality Compliments, gifts and hospitality	Compliments, gifts and hospitality received by individuals and the service		Administrative Assistant	No		Official	Electronic	Yes
00001513	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality Complaints and enquiries	Complaints and responses re social work services		Administrative Assistant	No		Official sensitive	Electronic	Yes
00001512	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality Visitors	Log of visitors to the building		Administrative Assistant	No		Official	Electronic	Yes
00001511	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality IT equipment log	For signing IT equipment in and out of the office, inc laptops, tablets, etc	Resource Officer	Administrative Assistant	No		Official	Electronic	No
00001510	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality Health and safety information	Including fire register, electrical testing, evacuation plans, etc - paper and electronic records		Administrative Assistant	No		Official	Electronic	No
00001509	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality Employee personal information	held on iTrent, hml and myjob Scotland		Administrative Assistant	No		Official sensitive	Electronic	Yes
00001508	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality Employee information	discussion between line manager and employees including supervision files and PRDs, file notes, etc		Administrative Assistant	No		Official	Electronic	Yes
00001507	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality PECOS	Ordering system for goods and services	Resource Officer	Administrative Assistant	No		Official	Electronic	No
00001505	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality Financial information	includes all financial information in relation to budget spend and income	Resource Officer	Administrative Assistant	No		Official	Electronic	Yes
00001504	Adult Health and Social Care	Adult Health and Social Care	Airdrie Social Work Locality sampling of case files	Record of sampling for inspections and audits at Social Work Locality		Administrative Assistant	No		Official sensitive	Electronic	No
00001501	Adult Health and Social Care	Adult Services	Airdrie Social work service user case file (locality - adults)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.		Administrative Assistant	No		Official sensitive	Electronic	Yes
00001497	Education and Families	Education South	Child protection Referrals Log	Record of child referrals		Administrative Assistant	No		Official sensitive	Electronic	Yes
00001496	Education and Families	Education South	Budget Spreadsheets - Inclusion	Monitoring and tracking of payments		Education Development Officer;Education Project Manager	No		Official sensitive	Electronic	Yes
00001495	Education and Families	Education South	ASNA Database	Logs and tracks the hours per schools relating to ASNA's This actually sits with HR Business Partner		HR Business Partner	No		Official sensitive	Electronic	Yes
00001494	Education and Families	Education South	ASNA Audit	Logs how many hours are allocated to schools and linked to which student:		Administrative Assistant	No		Official	Electronic	Yes
00001493	Education and Families	Education South	Allocations - Inclusion	logs allocations applications		Education Development Officer;Education Project Manager	No		Official sensitive	Electronic	Yes
00001492	Education and Families	Education South	Placing requests - special provision	Logs placing request applications		Administrative Assistant	No		Official sensitive	Electronic	Yes
00001491	Education and Families	Education South	Part-time Timetables	Logs requests from schools for part-time learning requests		Admin Officer	No		Official sensitive	Electronic	Yes
00001490	Education and Families	Education South	Education at Home Log	Education at home log		Administrative Assistant	No		Official sensitive	Electronic	Yes
00001489	Education and Families	Education South	Home Tuition	Logs new applications and a log of claim forms from teachers		Education Development Officer	No		Official sensitive	Electronic	Yes
00001487	Enterprise and Communities	Planning and Regeneration Services	Coronavirus Restrictions Fund	The folder will contain all the information pertaining to the emergency business grant fund for the hospitality and related sectors set-up by the Scottish Government and administered by NLC during the Oct 2020 localised lockdowns.	Enterprise Manager		No		Official sensitive	Electronic	Yes
00001486	Education and Families	Children and Families	Social work service user case file (locality - justice)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001485	Adult Health and Social Care	Adult Health and Social Care	Wishaw Social Work Locality - Emergency planning	Planning and procedures regarding events such as adverse weather	Locality Social Work Manager	Administrative Assistant	No		Official	Electronic	Yes
00001484	Adult Health and Social Care	Adult Health and Social Care	Wishaw Social Work Locality - IT equipment logs	For signing IT equipment in and out of the office, inc laptops, tablets, etc	Resource Officer	Administrative Assistant	No		Official	Electronic	Yes
00001483	Adult Health and Social Care	Adult Health and Social Care	Wishaw Social Work Locality - Health and safety information	Including fire register, electrical testing, evacuation plans, etc - paper and electronic records	Locality Social Work Manager	Administrative Assistant	No		Official	Paper	Yes
00001482	Education and Families	Children and Families	Social work service user case file (locality - children and families)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001480	Enterprise and Communities	Planning and Regeneration Services	ESCP - P&Regen	The purpose of the folder is to save information relating to Planning & Regenerations input to the Enterprise Strategic Commercial Partnership (ESCP).	Head of Planning and Regeneration		No		Official	Electronic	No
00001479	Chief Executive's Office	Equalities	Employee Equality Forum - Yammer group	A space where employees can keep up-to-date with the latest EEF initiatives, pose equality-related questions or start discussions.	Development Officer (Equalities)		No		Official	Electronic	No
00001478	Enterprise and Communities	Housing Property and Projects	Housing Property and Projects - Yammer group	For improved communications within the group and team-wide announcements and general chat. This will reduce the number of whole team emails being sent and is part of the move across to 365 and away from reliance on email.	Contract Strategy Manager	Contract Support Manager	No		Official	Electronic	No
00001477	Enterprise and Communities	Investment	Investment Team - Yammer Group	To share information and update colleagues and keep in touch.	Investment Manager		No		Official	Electronic	No
00001476	Adult Health and Social Care	All Business Units	Bellshill Locality Support Services - Yammer Group	The group is intended to facilitate the easy distribution of information to all locality staff members allowing them to have access to required information on service provision.	Locality Worker	Locality Support Worker	No		Official	Electronic	No
00001475	Chief Executive's Office	Business Solutions	Working with Microsoft Office 365 - Yammer Group	Purpose is to provide channel for staff to submit ideas about how to best communicate use of M365 and ideas/tips that will help adoption and staff understanding of the product suite.	Engagement & Communication Lead	PMO Officer	No		Official	Electronic	No
00001474	Enterprise and Communities	Planning and Regeneration Services	Planning & Regeneration - Yammer group	This group seeks to share updates, information and news within the Planning & Regeneration Service.	Enterprise Manager		No		Official	Electronic	No
00001473	Enterprise and Communities	Planning and Regeneration Services	Business Engagement - Yammer group	This group seeks to share updates, information and news on the councils engagement with the North Lanarkshire business community. It will provide information on what the council is doing to support local businesses and on our marketing campaigns including work to attract investment and businesses to North Lanarkshire through Invest NL.	Enterprise Manager	Enterprise Support Officer	No		Official	Electronic	No
00001471	Adult Health and Social Care	All Business Units	ALSS - Yammer Group	Info would be at central point for staff to refer to. Staff would become familiar with group and use as source of information and knowledge. Info could be readily shared.	Locality Administrative Assistant	Locality Leader	No		Official	Electronic	No
00001470	Chief Executive's Office	Talent and Organisational Development	LearnNL	New learning platform which hosts all learning and development resources available from the TOD team	Leader & Talent Development Manager	Senior Clerical Assistant	No		Official sensitive	Electronic	Yes
00001464	Adult Health and Social Care	All Business Units	Sensory Impairement - Yammer Group	To share information throughout the Authority to both employees personally and within their work remits on information pertaining to hearing and visual loss.		Rehabilitation & Mobility Officer	No		Official	Electronic	No
00001462	Enterprise and Communities	Estate Development	Housing Purchasing Scheme	The Housing Department have a requirement to purchase a significant number of houses for the Council. This requirement has been on going for a number of years. The Estates team undertake valuations of these houses for the Housing Department.There is a considerable exchange of information between the Estates team and the Housing Department in connection with these property purchases. The documents which are exchanged tend to be large. The information is normally exchanged through the Outlook system but this has problems with there being a restriction on the size of document and overloading the persons In Box. Could a new drive/ shared folder be set up called Housing Purchase Scheme which will be a shared drive to enable the surveyors in the Estates Team and certain persons in the Housing Team to access and exchange information in relation to the houses.	Group Manager (Estates)	Surveyor	No		Official sensitive	Electronic	Yes
00001460	Adult Health and Social Care	All Business Units	Locality Support Covid-19 Group - Yammer group	The group is intended to facilitate the easy distribution of information from the quality Improvement Group working on the Covid 19 Practice guide to all locality staff members allowing them to have access to required information on service provision.	Locality Worker	Locality Support Worker	No		Official	Electronic	No
00001459	Enterprise and Communities	Regulatory Services and Waste Solutions	Protective Services Personnel Records	The information contained in the folders is confidential	Assistant Support Officer	Support Services Manager	No		Official sensitive	Electronic	Yes
00001458	Chief Executive's Office	Financial Solutions	Financial Solutions - Yammer group	This would be a way of keeping the team connected especially as we work from home. A central point for announcements and a more informal way for digital transformers to support the team in the roll out of O365.	Assistant Accountant		No		Official	Electronic	No
00001457	Enterprise and Communities	All Business Units	Contract Support: QSs & CSOs - Yammer Group	For discussion of projects and updates within the team of QSs and CSOs. This will reduce the number of whole-team emails being sent and will allow better collaborative working now that we are no longer office based.	Contract Support Manager		No		Official	Electronic	No
00001456	Enterprise and Communities	All Business Units	CS CSOs - Yammer Group	For discussion of projects and updates within the small team of CSOs but with manager oversight. This will reduce the number of emails being sent and will allow better collaborative working now that we are no longer office based.	Contract Support Manager		No		Official	Electronic	No
00001455	Enterprise and Communities	All Business Units	Contract Strategy HQ - Yammer group	For team-wide announcements and general chat. This will reduce the number of whole team emails being sent and is part of the move across to 365 and away from reliance on email.	Contract Support Manager		No		Official	Electronic	No
00001453	Enterprise and Communities	Planning and Regeneration Services	Planning and Regeneration Enquiries and Complaints Folder	To store and share documents and files relating to incoming enquiries with Managers and staff and enable everyone to be able to access and update the information.	Head of Planning and Regeneration		No		Official	Electronic	No
00001451	Adult Health and Social Care	Health and Social Work	Wishaw Social Work Locality - employee personal information	held on iTrent, hml and myjob Scotland	Locality Social Work Manager	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001450	Adult Health and Social Care	Health and Social Work	Wishaw Social Work Locality - employee information	discussion between line manager and employees including supervision files and PRDs, file notes, etc	Locality Social Work Manager	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001449	Adult Health and Social Care	Health and Social Work	Wishaw Social Work Locality - efinancials	financial tracking information system	Resource Officer	Administrative Assistant	No		Official	Electronic	Yes
00001448	Adult Health and Social Care	Health and Social Work	Wishaw Social Work Locality - pecos	ordering system for goods and services	Resource Officer	Administrative Assistant	No		Official	Electronic	Yes
00001447	Adult Health and Social Care	Health and Social Work	Wishaw Social Work Locality - audit information	investigations and information gathered on financial practices	Resource Officer	Administrative Assistant	No		Official	Electronic	Yes
00001446	Adult Health and Social Care	Health and Social Work	Wishaw Social Work Locality - year end financial information	acquired for year end accounts including inventory	Resource Officer	Administrative Assistant	No		Official	Electronic	Yes
00001445	Adult Health and Social Care	Health and Social Work	Wishaw Social Work Locality - financial information	includes all financial information in relation to budget spend and income	Resource Officer	Administrative Assistant	No		Official	Electronic	Yes
00001443	Education and Families	Children, Families and Justice Social Work Services	Wishaw Social Work Locality - service user case file (Wishaw locality - children and families)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.	Education and Families Manager (Social Work)	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001442	Adult Health and Social Care	Health and Social Work	Social work service user case file (mySWIS)	Social work management information system, includes all information, including transfer of files and closure records; includes charging information, financial information etc	Service Manager IT		No		Official sensitive	Electronic	Yes
00001441	Adult Health and Social Care	Health and Social Work	Wishaw Social Work Locality - service user case file (locality - adults)	includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives.	Locality Social Work Manager	Administrative Assistant	No		Official sensitive	Electronic	Yes
00001440	Adult Health and Social Care	Health and Social Work	Wishaw Social Work Locality - Sampling of case files	Record of sampling for inspections and audits at Social Work Locality	Locality Social Work Manager	Administrative Assistant	No		Official sensitive	Paper	Yes
00001435	Enterprise and Communities	New Supply Team	Community engagement	Formal consultation/engagement exercises responses from individuals/stakeholders relevant to projects	Project Development Manager	Development Assistant	No		Official sensitive	Electronic	No
00001434	Enterprise and Communities	New Supply Team	New Supply Property Master	Built information for completed projects	Project Development Manager	Development Assistant	No		Official	Electronic	No
00001433	Enterprise and Communities	New Supply Team	Land Surplus	Land surplus requests and correspondence between area offices	Housing Development Manager	Project Development Co-ordinator	No		Official	Electronic	No
00001432	Enterprise and Communities	New Supply Team	NLC Project Management / Matrix Model	Project Management Control Documents	Housing Development Manager	Development Officer	No		Official	Electronic	No
00001431	Enterprise and Communities	New Supply Team	Open Market Purchase Scheme (OMPS)	Council buy back scheme tracker when purchsing ex-council properties to bring them back into housing stock.	Project Development Manager	Development Officer	No		Official sensitive	Electronic	Yes
00001430	Enterprise and Communities	New Supply Team	Ness Stewart	NLC making CPO Application of Millcroft road flats. 168 owners plus 129 tenants. Names,addresses,phone nos, emails. Stored in excel spreadsheet and being shared with Sanctuary. To enable us to contact residents to update status.	Head of Planning and Regeneration	Project Development Manager	No		Official sensitive	Electronic	Yes
00001429	Enterprise and Communities	Environmental Assets	Environmental Assets - Yammer group	The service is undergoing the service sprints for digitisation. This will be a good way for officers to quickly keep up to date with the programme and further encourage use of this facility.	Technical Officer (Technical & Business Development)	Technical Officer Business Development	No		Official	Electronic	No
00001423	Chief Executive's Office	Talent and Organisational Development	Progress Reports from External Learning Bodies	Commissioned GA training provider provides regular qualification progress updates on individual candidates. Direct link to bonds Feedback also provided by Colleges / Universities for Health Social Care Programmes	Leader & Talent Development Manager	Senior Clerical Assistant	No		Official sensitive	Electronic	No
00001422	Enterprise and Communities	Enterprise Project Team	Kitchener Street award scheme	Award related information in individuals eligible for noise associated mitigation due to Kitchener Street road project	City Deal Manager	Project Development Co-ordinator	No		Official sensitive	Electronic	Yes	http://www.legislation.gov.uk/uksi/1975/460/contents/made, Noise insultation (Scotland) Act 1975
00001421	Enterprise and Communities	Enterprise Project Team	Historic roads projects	Historic Roads Design project concept, detailed design and contract drawings	City Deal Manager	Project Development Co-ordinator	No		Official	Electronic	No
00001420	Enterprise and Communities	Enterprise Project Team	SEPA information	SEPA flooding information for NLC area obtained for East Airdire Link Road study area for consultant purposes	City Deal Manager	Project Development Co-ordinator	No		Official	Electronic	No
00001419	Enterprise and Communities	Enterprise Project Team	Complaints/Requests for Information	Correspondence and information relevant to complaints, compensation claims and formal Requests for information related to individual projects	City Deal Manager	Project Development Co-ordinator	No		Official sensitive	Electronic	No
00001418	Enterprise and Communities	Enterprise Project Team	Community engagement	Formal consultation/engagement exercises responses from individuals/stakeholders relevant to projects	City Deal Manager	Project Development Co-ordinator	No		Official	Electronic	Yes
00001417	Enterprise and Communities	Enterprise Project Team	Statutory/stakeholder	Consultation/information with statutory/key stakeholders and partner organisations/utility providers	City Deal Manager	Project Development Co-ordinator	No		Official	Electronic	No
00001416	Enterprise and Communities	Enterprise Project Team	Land assembly	Project specific land acquisition/compulsory purchase information relevant to transfer of land/building ownership/use of land to NLC for project delivery	City Deal Manager	Project Development Co-ordinator	No		Official sensitive	Electronic	Yes
00001415	Enterprise and Communities	Enterprise Project Team	Legal agreements	Agreements requiring Legal Services involvement	City Deal Manager	Project Development Co-ordinator	No		Official sensitive	Electronic	No
00001414	Enterprise and Communities	Enterprise Project Team	Surveys/studies/reports	Project and site specific surveys/studies i.e. topographic, ground investigation, traffic, ecological etc as required for project viability and planning requirements	City Deal Manager	Project Development Co-ordinator	No		Official	Electronic	No
00001413	Enterprise and Communities	Enterprise Project Team	Contract documentation and supporting documents	Consultant/contractor NEC Tender document and contract information, project specific contractual documentation, NEC documentation	City Deal Manager	Project Development Co-ordinator	No		Official sensitive	Electronic	No
00001412	Enterprise and Communities	Enterprise Project Team	Community Benefits	Cenefits, community benefits documentation and monitoring	City Deal Manager	Project Development Co-ordinator	No		Official sensitive	Electronic	No
00001411	Enterprise and Communities	Enterprise Project Team	Procurement	Procurement documents required including ESPD, ITT, NTPs procedures	City Deal Manager	Project Development Co-ordinator	No		Official sensitive	Electronic	No
00001410	Enterprise and Communities	Enterprise Project Team	Drawings	Project specific concept, detailed design and contract drawings	City Deal Manager	Project Development Co-ordinator	No		Official	Electronic	No
00001409	Enterprise and Communities	Enterprise Project Team	Benefits realisation	Monitoring benefits data for City Deal projects and associated GIS information	City Deal Manager	Project Development Co-ordinator	No		Official	Electronic	No
00001408	Enterprise and Communities	Enterprise Project Team	NLC Project Management Matrix/Model	Project management control documents	City Deal Manager	Project Development Co-ordinator	No		Official	Electronic	No
00001407	Enterprise and Communities	Enterprise Project Team	Project Business Cases	Business Cases (Strategic/Outline/Full/Augmented), including supporting information from specialist consultants	City Deal Manager	Project Development Co-ordinator	No		Official	Electronic	No
00001406	Enterprise and Communities	Enterprise Project Team	City Deal Project Management Office reporting	City Deal Project Management Office reporting processes and procedures as set out in Assurance Framework	City Deal Manager	Project Development Co-ordinator	No		Official	Electronic	No
00001405	Enterprise and Communities	Business Intelligence	Business Intelligence	The file will store records and files which require to be shared with service nominated employees for comment or to collaborate in developing content. Business Intelligence require to restrict access to this information to those who will be permitted access to the information saved within it for either temporary or continuous periods of time.	Business Intelligence Manager	Business Intelligence Assistant	No		Official sensitive	Electronic	No
00001404	Enterprise and Communities	Enterprise Project Team	Finance	Budget (captial and revenue) monitoring, Cashflows, invoices, Pecos orders.	City Deal Manager	Project Development Co-ordinator	No		Official sensitive	Electronic	No
00001403	Chief Executive's Office	Business Solutions	Internal Audit	Internal audit being carried out on safety team. Folder to permit all to access shared documents.	Occupational Safety & Wellbeing Manager	Senior Safety & Wellbeing Advisor	No		Official	Electronic	No
00001402	Chief Executive's Office	Talent and Organisational Development	GA Internal Application Forms	Internal application submitted by potential candidates for consideration for a Graduate Apprenticeship	Leader & Talent Development Manager	Senior Clerical Assistant	No		Official sensitive	Electronic	No
00001401	Chief Executive's Office	Strategic Communications	Corporate Communications - Yammer Group	Group to be used by members of the communications team for sharing information.	Media & Campaigns Manager	Senior Clerical Officer	No		Official	Electronic	No
00001400	Enterprise and Communities	Financial Inclusion	Financial Inclusion Team - Justice	The folder will hold financial assessments of justice service users which financial inclusion staff will transfer on to myswis and authorise using the processes	Assistant Business Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00001398	Chief Executive's Office	HR	NL life video admin - Yammer Group	Video admin NL life	Leader & Talent Development Lead	Senior Clerical Assistant	No		Official	Electronic	No
00001397	Adult Health and Social Care	Quality and Assurance	Social Work Quality Assurance	Facilitate team interactions and information sharing	Senior Officer Quality Assurance		No		Official	Electronic	No
00001396	Enterprise and Communities	Growth	External Funding	Management and administration of external funding from Scottish Government and other sources for NLC.	Growth Programme Manager	Development Assistant	No		Official sensitive	Electronic	No
00001395	Enterprise and Communities	Growth	Regeneration Capital Grant Fund	Management and submission of applications from a range of organisations for the SG Regeneration Capital Grant Fund.	Growth Programme Manager	Development Assistant	No		Official sensitive	Electronic	No
00001394	Enterprise and Communities	Growth	Vacant and Derelict Land Fund	Management and administration of Vacant and Derelict Land Funding from Scottish Government.	Growth Programme Manager	Development Assistant	No		Official	Electronic	No
00001393	Enterprise and Communities	Growth	Main Street, Coatbridge	Correspondence with owners ongoing re voluntary acquisitions.	Project Development Co-ordinator	Development Assistant	No		Official sensitive	Electronic	Yes
00001392	Enterprise and Communities	Growth	ERDP Board Reports / Committee Reports	Reports generated for ERDP / Committee Review.	Growth Programme Manager	Development Assistant	No		Official sensitive	Electronic	No
00001391	Enterprise and Communities	Growth	Complaints/Requests for Information	Correspondence and information relevant to complaints and formal requests for information related to individual projects.	Growth Programme Manager	Development Assistant	No		Official sensitive	Electronic	Yes
00001390	Enterprise and Communities	Growth	Community engagement	Formal consultation / engagement exercises with responses from individuals / stakeholders relevant to projects.	Project Development Manager	Development Assistant	No		Official sensitive	Electronic	Yes
00001389	Enterprise and Communities	Growth	Statutory/Stakeholder	Consultation/information with statutory/key stakeholders and partner organisations/utility providers	Growth Programme Manager	Development Assistant	No		Official sensitive	Electronic	No
00001388	Enterprise and Communities	Growth	Land / Property Acquisitions	Project specific land / property acquisitions. Information relevant to transfer of land / property ownership / use of land to NLC for project delivery.	Project Development Manager	Development Assistant	No		Official sensitive	Electronic	No
00001387	Enterprise and Communities	Growth	Legal agreements	Agreements requiring Legal Services involvement.	Growth Programme Manager	Development Assistant	No		Official sensitive	Electronic	No
00001386	Enterprise and Communities	Growth	Surveys / Feasibility Studies / Reports	Project and site specific surveys feasibility i.e. topographic, ground investigation, traffic, ecological etc as required for project viability and planning requirements.	Growth Programme Manager	Development Assistant	No		Official sensitive	Electronic	No
00001385	Enterprise and Communities	Growth	Procurement	Procurement documents required including ESPD, ITT, NTPs procedures, tender documentation, PCS etc.	Project Development Manager	Development Assistant	No		Official sensitive	Electronic	Yes
00001384	Enterprise and Communities	Growth	Drawings	Project specific concept, detailed design and contract drawings.	Growth Programme Manager	Development Assistant	No		Official sensitive	Electronic	No
00001383	Enterprise and Communities	Growth	NLC Project Management Matrix/Model	Project management control documents.	Project Development Manager	Development Assistant	No		Official sensitive	Electronic	No
00001382	Enterprise and Communities	Growth	Finance	Budget (capital and revenue) monitoring, Cashflows, Invoices, Pecos orders.	Growth Programme Manager	Development Assistant	No		Official sensitive	Electronic	Yes
00001381	Enterprise and Communities	Growth	Project Business Cases	Development of Project Business Cases including supporting information as required from external consultant design teams.	Growth Programme Manager	Development Assistant	No		Official sensitive	Electronic	No
00001379	Adult Health and Social Care	Justice Services	Restorative Justice - Yammer Group	To pass on information of work that Justice (Community Payback Teams) have been doing in North Lanarkshire to all staff. Also to highlight to all users on Yammer the work that has been carried out by the Justice Service	Education and Families Manager (Social Work)	Placement Manager	No		Official	Electronic	No
00001378	Enterprise and Communities	Business Development and Support	Business Dev & Support - Yammer Group	To provide a chat option for the team whole we are remote from office. Easy place for us to share whats new and also make sharing news that much easier and inclusive.	Business Systems Manager	Senior Clerical Assistant	No		Official	Electronic	No
00001377	Chief Executive's Office	Business Solutions	Digital Transformers - Yammer Group	Knowledge sharing group for the service area transformers involved in supporting the digitisation of services.	Engagement & Communication Lead	Workforce Systems Development Senior Advisor;Technical Officer (Technical & Business Development)	No		Official	Electronic	No
00001376	Chief Executive's Office	Business Solutions	Yammer Enterprise Admin - Yammer Group	Private group to allow an area for use to test how Yammer can be used within the council	Business Process Officer	Infrastructure Support Officer	No		Official	Electronic	No
00001374	Chief Executive's Office	Strategic Communications	Council website publishing - Yammer Group	Knowledge sharing group for staff who publish content on the council website	Digital Media Team Leader	Engagement & Communication Lead	No		Official	Electronic	No
00001373	Adult Health and Social Care	All Business Units	Wishaw Locality Support Service - Yammer Group	This group will be used to help promote connectedness with our team and help share ideas and information regarding our service delivery.			No		Official	Electronic	No
00001372	Enterprise and Communities	Financial Inclusion	FIT Admin - Yammer Group	FIT staff all currently working from home and in isolation. Previously had a yammer group set up to communicate with each other and provide support with any queries/changes to procedures and a good way of communicating if we cant access the server.	Administrative Officer	Administrative Assistant	No		Official	Electronic	No
00001365	Education and Families	Financial Inclusion	FIT (Financial Inclusion Team) - Yammer Group	FIT staff all currently working from home and in isolation. Previously had a yammer group set up to communicate with each other and provide support with any queries/changes to legislation etc.	Administrative Officer	Administrative Assistant	No		Official	Electronic	No
00001364	Enterprise and Communities	Enterprise	COVID Opening Support for Businesses	The folder will contain all the information pertaining to the recovery plans for the re-opening of local businesses across North Lanarkshire	Enterprise Manager		No		Official	Electronic	No
00001362	Adult Health and Social Care	All Business Units	Home support Team - Yammer group	Due to the redesign of the service it would be a resource to keep all employees updated on changes and improvements to service, This would also improve and encourage colleague engagement within service .This would support them to build their knowledge regarding service, There will be new employees or people taking up exciting new roles within home support yammer could be great source for them.	Project Manager	Service Manager	No		Official	Electronic	No
00001361	Enterprise and Communities	Facility Support Services	Suppliers	Suppliers	Assistant Business Manager (Support)	Performance & Compliance Officer	No		Official sensitive	Electronic	No
00001359	Chief Executive's Office	Talent and Organisational Development	TOD – Practice Learning Team - Yammer Group	To allow TOD Practice Learning team to share information/updates specific to practice teaching with Practice Teachers based within localities and provide a support network for all PTs.	Operational Learning & Development Senior	Senior Clerical Assistant	No		Official	Electronic	No
00001358	Chief Executive's Office	Talent and Organisational Development	TOD – PDA Leadership and Management Group 2019/2020 - Yammer Group	This group is for NLC staff who are currently undertaking the SQA course above. It would be time restrained to run for the duration of the SQA course, now until Mid 2021 (extended due to Covid19), when it would be removed from the platform. This group would allow participants to support each other and enable TOD to share course content (paperlessley) in order to meet necessary SQA requirements for participants.	Operational Learning & Development Senior	Senior Clerical Assistant	No		Official	Electronic	No
00001357	Chief Executive's Office	Talent and Organisational Development	TOD – Pathways Programme Mentors Group - Yammer Group	To provide information/share tips/ signpost to training resources and allow mentors and Learner Journey Coordinators to keep in touch with each other throughout the programme.	Operational Learning & Development Senior	Senior Clerical Assistant	No		Official	Electronic	No
00001356	Adult Health and Social Care	Adult Services	Assistive Technology Team - Yammer Group	To share information, best practice and updates across all the assistive tech advisors.	Senior Officer Younger Adults	Disability Information Officer;Disability Information Officer;Senior Officer	No		Official	Electronic	No
00001355	Chief Executive's Office	Audit	Internal Audit staff records	Personnel informatoin, PRD documentation, sickness absence documentaiton, annual leave, special leave and timesheets	Audit and Risk Manager	Principal Auditor	No		Official	Electronic	Yes
00001354	Chief Executive's Office	Audit	General papers - non -audit specific	Documentation held that is not speciifc to individual audits but Internal Audit generally such as annual audit planning, consultancy work, EQAR process, spreadsheets for logging audit assignments	Audit and Risk Manager	Principal Auditor	No		Official	Electronic	Yes
00001353	Chief Executive's Office	Audit	Audit files - Investigations	Documentation relating to audit investigations into potential frauds and irregularities including supporting documentation obtained, working papers, interviews with relevant staff and formal audit report	Audit and Risk Manager	Principal Auditor	No		Official sensitive	Electronic	Yes
00001352	Chief Executive's Office	Audit	Individual audit files	All relevant documentation including testing strategy, working papers, draft reports, management responses and final audit reports	Audit and Risk Manager	Principal Auditor	No		Official	Electronic	Yes
00001350	Adult Health and Social Care	Adult Services	Making Life Easier Project Team	to share the development of the website.	Senior Officer Younger Adults	Disability Information Officer;Disability Information Officer;Service Manager Integration	No		Official	Electronic	No
00001349	Adult Health and Social Care	Adult Services	Integrated Rehabilitation Team - Yammer group	to share information and updates across all the rehab teams. Share best practice.	Senior Officer Younger Adults	Disability Information Officer;Disability Information Officer	No		Official	Electronic	No
00001347	Chief Executive's Office	Business Solutions	Business Solutions - Yammer group	To communicate with all staff in Business Solutions and hold Yammer question sessions.	Head of Business Solutions	Secretary	No		Official	Electronic	No
00001345	Enterprise and Communities	Procurement Solutions	Procurement Network - Yammer Group	The purpose of the Procurement Network group is to allow the Councils Corporate Procurement Team to easily communication with the large number of procuring officers across the organisation on a single platform, share best practice and relevant updates. The group had close to 100 members on the previous Yammer platform and was the key tool for communication and engagement for Council procurement staff.	Category Manager	Category Manager	No		Official	Electronic	No
00001344	Chief Executive's Office	Talent and Organisational Development	NL Life - Yammer group	Promotion of colleague rewards, health and wellbeing	Leader & Talent Development Lead	Senior Clerical Assistant	No		Official	Electronic	No
00001343	Chief Executive's Office	Talent and Organisational Development	TOD - Yammer Group	This group is required as a private space for TOD staff only, to allow members of the team to have a platform for communication, where notifications/information can be posted that is specific to the team and which allows them to speak to other members of the same team.	Operating Model Delivery Manager	Senior Clerical Assistant	No		Official	Electronic	No
00001342	Adult Health and Social Care	Adult Services	Assistive technology - Yammer group	to share information, updates and promote the use of assistive technology.	Senior Officer Younger Adults	Disability Information Officer;Disability Information Officer;Senior Officer	No		Official	Electronic	No
00001338	Chief Executive's Office	People and Organisation Development	iTrent Reporting	The folder is required to allow the Chief Executive and Assistant Chief Executives to access workforce reports. The reports are currently issued via email each day and are quite large (15-20mb). The data contained in the reports are essential in allowing Senior Management to make decisions in relation to the Covid-19 Pandemic.	Employee Service Centre Manager	Workforce Systems and Analytics Manager	No		Official sensitive	Electronic	Yes
00001331	Enterprise and Communities	Asset and Property Management	Hub Delivery Board	The Hub Delivery Board is responsible for providing a strategic overview and prioritisation of project linked to the Hub Delivery Programme. The Hub Delivery Programme is the delivery mechanism for the creation of new Town and Community Hubs, linked to the The Plan for North Lanarkshire and funded via the Community Investment Fund.	Hub Strategy Manager	Secretary	No		Official sensitive	Electronic	No
00001330	Enterprise and Communities	Enterprise	Newly Self Employed Hardship Fund	Personal information from grant applicants including names, addresses, contact details, copies of passports, driving licenses, NI numbers, bank statements, etc	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Electronic	Yes
00001328	Enterprise and Communities	Enterprise Contract	ESCP - Services Stakeholders	We need to create a new accessible folder the members of the ESCP project board and this should be titled ESCP Services Stakeholders.	Group Manager Support Services	Assistant Contract Support Officer	No		Official sensitive	Electronic	No
00001323	Enterprise and Communities	Planning and Regeneration Services	Listed Buildings Curtilage	Boundaries of the Curtilage of Listed Buildings in North Lanarkshire	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001322	Enterprise and Communities	Planning and Regeneration Services	Listed Buildings Curtilage Buffer	The Listed Building Dataset comprises the statutory addresses and supplementary information for listed buildings in North Lanarkshire. Listing is the recognition through the Planning (Listed Buildings and Conservation Areas) (Scotland) Act 1997 that a building or structure is of special interest. Historic Environment Scotland lists buildings on behalf of Scottish Ministers.	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001321	Enterprise and Communities	Planning and Regeneration Services	Conservation Areas Buffer	Location of buffer for conservation areas in North Lanarkshire.	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001320	Enterprise and Communities	Planning and Regeneration Services	Conservation Areas	Polygons depicting the Conservation Areas in North Lanarkshire	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001319	Enterprise and Communities	Planning and Regeneration Services	Regional Scenic Area	Location of Scenic Area (National) in North Lanarkshire	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001318	Enterprise and Communities	Environmental Assets	Local Nature Reserves	Location of local nature reserves in North Lanarkshire.	Greenspace & Country Parks Manager	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001317	Enterprise and Communities	Planning and Regeneration Services	Green Belt	Polygons depicting the areas of open land on which building is restricted known as Green Belt in North Lanarkshire	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001316	Enterprise and Communities	Planning and Regeneration Services	Contaminated Land	Location of contaminated land in North Lanarkshire.	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001315	Enterprise and Communities	Planning and Regeneration Services	Tree Preservation Order 2018	Tree Preservation Orders in North Lanarkshire area in 2018	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001314	Enterprise and Communities	Planning and Regeneration Services	SSSI	The boundaries of Sites of Special Scientific Interest in North Lanarkshire Sites of Special Scientific Interest (SSSI) are those areas of land and water that Scottish Natural Heritage (SNH) considers to best represent our natural heritage - its diversity of plants, animals and habitats, rocks and landforms, or a combinations of such natural features.	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001313	Enterprise and Communities	Planning and Regeneration Services	SINC	Sites of Importance for Nature Conservation (SINCs) are areas which hold significant plants, animals or wildlife habitat in North Lanarkshire	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001312	Enterprise and Communities	Planning and Regeneration Services	Scheduled Ancient Monument Buffer	Location of the 50m buffer around the Scheduled Ancient Monuments	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001311	Enterprise and Communities	Planning and Regeneration Services	Scheduled Ancient Monument	Location of Scheduled Ancient Monuments in North Lanarkshire	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001310	Enterprise and Communities	Environmental Assets	Traffic and Cycle Counter Locations	Points for locations of Traffic and Cycle Counters in North Lanarkshire	Team Leader (Transportation)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001309	Enterprise and Communities	Planning and Regeneration Services	VD Active Sites - 2018	Boundaries of Active Vacant and Derelict Land in North Lanarkshire 2018	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001308	Enterprise and Communities	Planning and Regeneration Services	Industry and Business - Active Sites 2017	Boundaries of Industry and Business Active Sites 2017 in North Lanarkshire	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001307	Enterprise and Communities	Planning and Regeneration Services	HLA Active Sites 2017	Boundaries of Housing Land Audit Active Sites 2017	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001306	Enterprise and Communities	Planning and Regeneration Services	Housing and Community Facilities 3	Boundary of the Affordable Housing Development area in North Lanarkshire	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001305	Enterprise and Communities	Planning and Regeneration Services	Housing and Community Facilities 2_C	Locations for Community Facilities (New Schools) in North Lanarkshire	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001304	Enterprise and Communities	Planning and Regeneration Services	Housing and Community Facilities 2_BB	Further locations for housing development in North Lanarkshire	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001303	Enterprise and Communities	Planning and Regeneration Services	Housing and Community Facilities 2_B	Locations for (Medium-term) Housing Development in North Lanarkshire	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001302	Enterprise and Communities	Planning and Regeneration Services	Housing and Community Facilities 2_A2	Promoting Housing Development and Community Facilities Sites for (Short-term) Housing Development The Council will satisfy housing demand in the period up to 2011 through: 2 additions to Housing Land Supply (listed in Schedule HCF 2A2)	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001301	Enterprise and Communities	Planning and Regeneration Services	Housing and Community Facilities 2_A1	Promoting Housing Development and Community Facilities Sites for (Short-term) Housing Development The Council will satisfy housing demand in the period up to 2011 through: 1 Housing Land Supply sites (listed in Schedule HCF 2A1)	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001300	Enterprise and Communities	Planning and Regeneration Services	Housing and Community Facilities 1_B2	Protecting Residential Amenity and Community Facilities Community Facilities Town Parks and Community Parks Playing fields and sports pitches should not be re-developed except where: The proposed development is ancillary to the principle use of the site as a playing field The proposed development involves a minor part of the playing field which would not affect its use and potential for sport and training The playing field which would be lost would be replaced by a new playing field of comparable or greater benefit for sport and in a location which is convenient for its users, or by the upgrading of an existing playing field to provide a better quality facility either within the same site or at another location which is convenient for its users and which maintains or improves the overall playing field capacity in the area; or A playing field strategy prepared in consultation with SportScotland has demonstrated that there is a clear excess of sports pitches to meet current and anticipated future demand in the area, and that the site could be developed without detriment to the overall quality of provision	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001299	Enterprise and Communities	Planning and Regeneration Services	Housing and Community Facilities 1_B1	Protecting Residential Areas and Community Facilities Community Facilities The Council will maintain community well-being in residential areas by protecting those community facilities shown on the proposals map.	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001298	Enterprise and Communities	Planning and Regeneration Services	Housing and Community Facilities 1_A	Protecting Residential Areas and Community Facilities Residential Areas There is a presumption against developments detrimental to residential amenity in primarily residential areas. Developments of an ancillary nature may be acceptable (e.g. guest houses, childrens nurseries, medical surgeries or retail for local needs) subject to impact on residential amenity and provision for servicing and parking.	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001297	Enterprise and Communities	Environmental Assets	Shrubs	Boundaries of areas of shrubs in North Lanarkshire	Team Leader (Assets & Technical Development)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001296	Enterprise and Communities	Environmental Assets	Ornamental Shrubs	Boundaries of areas of Ornamental Shrubs in North Lanarkshire	Team Leader (Assets & Technical Development)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001295	Enterprise and Communities	Environmental Assets	Grass	Boundary of Grassed areas in North Lanarkshire	Team Leader (Assets & Technical Development)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001294	Enterprise and Communities	Environmental Assets	Flower Beds	Boundaries of the Flower Beds in North Lanarkshire	Team Leader (Assets & Technical Development)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001293	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 3_C	Waste Development Applications for waste management facilities will be supported where they: are located within: i. an existing or previous waste management facility ii. industrial, business or storage and distribution land (EDI 1A land) or a site allocated in the development plan iii. contaminated or degraded land deliver additional capacity as required in Zero Waste Plan Annex B comply with EU Waste Framework Directive, the National Waste Plan (Scotlands Zero Waste Plan), Regional Guidance and issues of need and impact show consideration of sustainable transportation of waste are located close to users of heat and power, in the case of Energy from Waste/Advanced Thermal Treatment facilities Additional guidance is contained within Supplementary Planning Guidance EDI 3C Assessing Planning Applications for Waste Development addressing EU, national and regional guidance and issues of need and impact.	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001292	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 3_B	Mineral Resources Applications for mineral extraction will be assessed against Supplementary Planning Guidance EDI 3B criteria addressing supply, environmental, social, and economic impacts, and othercriteria (including restoration, monitoring, and compliance) Proposals not justified in relation to the criteria will be refused Supplementary Planning Guidance EDI 3B Assessing Planning Applications for Minerals is a material consideration in determining applications for planning permission.	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001291	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 3_A2	Utilities Development The Council supports in principle recycling centres, all forms of renewable energy generation and telecommunications proposals, subject to: Wind Farms criteria in SPG EDI 3A2, addressing issues of scale, cumulative impact, community benefit and restoration. It may be necessary to undertake a detailed assessment (e.g. EIA and/or AA) to demonstrate no likely significant effect or no adverse effect on the sites integrity for development proposals outwith a Natura 2000 site a detailed assessment of development located several kilometres away from the boundary of a Natura 2000 site, particularly where there is connectivity between the proposed development and the designated site Supplementary Planning Guidance EDI 3A2 Assessing Applications for Wind Farms is a material consideration in determining applications for planning permission.	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001290	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 2_C2	Mineral Resources Directing any new proposals for opencast coal extraction to the search area identified on the proposals maps	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001289	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 2_C1	Mineral Resources The Council will seek to satisfy market demands for minerals by: Directing proposals for extraction of all kinds of construction minerals (such as crushed rock aggregate and sand and gravel) to extension areas within or adjacent to existing operations identified on the proposals map and in schedule EDI2 C in the Area Action Plans	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001288	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 2_B	Transport Development The Council supports the transport infrastructure improvements listed in Schedule EDI2 B of the Area Action Plans	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001287	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 2_A	Industrial and Business Areas The Council will support industrial and business land development by maintaining a 10-year land supply of quality marketable industrial land (including a 5-year supply of readily available sites) and promoting the development of the Industrial and Business Land Supply sites listed in Schedule EDI 2A of the Area Action Plans and shown on the Proposal Maps.	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001286	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 1_C	Mineral Resources Proposals for development that would potentially sterilise valuable mineral resources will be assessed against the relevant criteria of the Supplementary Planning Guidance EDI3 B. There will be a presumption against proposals not justified in relation to the criteria. Supplementary Planning Guidance EDI3 B Assessing Planning Applications for Minerals is a material consideration in determining applications for planning permission.	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001285	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 1_B5	Boundary for Economic Development and Infrastructure 1 Strategic Locations for Business and Industry The following locations are strategic locations for industry and business. Development proposals in these locations will be assessed against the following criteria: Type 5 International Transport Facilities (ITF) Location Euro-freight Terminal/Mossend, Gartsherrie/Kilgarth rail freight facility Criteria Support for the capacity and effectiveness of the international transport network and docks, rail freight facilities and road links	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001284	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 1_B4	Boundary for Economic Development and Infrastructure 1 Strategic Locations for Business and Industry The following locations are strategic locations for industry and business. Development proposals in these locations will be assessed against the following criteria: Type 4 Tourism Development Areas (TDA) Location Campsies (potential Regional Park), Forth & Clyde Canal (Millennium Link), Strathclyde Park, Summerlee (Coatbridge) Criteria Consideration of tourist-related development subject to assessment against all other Plan Policies	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001283	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 1_B3	Boundary for Economic Development and Infrastructure 1 Strategic Locations for Business and Industry The following locations are strategic locations for industry and business. Development proposals in these locations will be assessed against the following criteria: Type 3 High Amenity Locations (HAL) Location Gartcosh, Ravenscraig, Chapelhall	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001282	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 1_B2	Boundary for Economic Development and Infrastructure 1 Strategic Locations for Business and Industry The following locations are strategic locations for industry and business. Development proposals in these locations will be assessed against the following criteria: Type 2 Strategic Industrial and Business Locations (SIBL) Location Cumbernauld North West, Former Lanarkshire Enterprise Zone (Airbles, Calder, Dunalistair, Excelsior Park, Mossend, Shawhead, Tannochside), Gartcosh, Newhouse and Newhouse West (including Eurocentral), Ravenscraig, Righead/Bellshill/Strathclyde Business Park Criteria Protected from non-industrial uses, particularly Use Classes 1, 2, 3, and 9. Any change subject to assessment against all other Plan Policies	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001281	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 1_B1	Boundary for Economic Development and Infrastructure 1 Strategic Locations for Business and Industry The following locations are strategic locations for industry and business. Development proposals in these locations will be assessed against the following criteria: Type 1 Strategic Business Centres (SBC) Location(s) Cumbernauld Town Centre, Motherwell Town Centre (as defined by Policy RTC1 A Town Centres) Criteria Support for office, service, education, and cultural facilities	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001280	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 1_A2	Boundary of Economic Development and Infrastructure 1 Protecting Economic Development Areas and Infrastructure A Industrial and Business Areas The Council will support the continuing industrial and business character of existing industrial and business areas, where appropriate, including existing waste management facilities by considering: 2 alternative development potential (ADP) studies for: Orchardton Woods Flemington Industrial Estate	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001279	Enterprise and Communities	Planning and Regeneration Services	Economic Development and Infrastructure 1_A1	Boundary of Economic Development and Infrastructure - Protecting Economic Development Areas and Infrastructure Industrial and Business Areas The Council will support the continuing industrial and business character of existing industrial and business areas, where appropriate, including existing waste management facilities by considering: 1 ancillary development and changes of use in all existing industrial and business areas against the terms of Supplementary Planning Guidance EDI1 A criteria, including: extent to which there is a surplus in the land supply for industry and business potential undermining of the attractiveness as a location for industry and business specific locational requirement for the proposal whether the proposal would result in significant economic benefit to the Plan area existence of suitable alternative sites impact on travel patterns and accessibility by public transport whether the development would re-use vacant or under-utilised industrial land Existing waste management facilities are indicated on the proposals map with a W. Supplementary Planning Guidance EDI1 A Ancillary Development and Change of Use of Industrial and Business Areas is a material consideration in determining applications for planning permission.	Planning Manager (Strategy & Policy)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001276	Education and Families	Children, Families and Justice Social Work Services	Lanarkshire Education Trust Buffer	Buffer of th boundary of the eligibiliity area designated as the Lanarkshire Education Trust area. The purpose of the trust is to provide some assistance for people, residing within the geographical boundaries of the County of Lanark, as then was, facing financial hardship in pursuit of their education.		GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001275	Education and Families	Children, Families and Justice Social Work Services	Lanarkshire Education Trust	Boundary of the eligibility area designated as the Lanarkshire Education Trust area. The purpose of the trust is to provide some assistance for people, residing within the geographical boundaries of the County of Lanark, as then was, facing financial hardship in pursuit of their education.		GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001274	Enterprise and Communities	Regulatory Services and Waste Solutions	GPL Silver Group	To enable collaborations across the services and business units	Head of Regulatory Services and Waste Solutions	Support Services Manager;Assistant Support Officer	No		Official	Electronic	No
00001273	Enterprise and Communities	Regulatory Services and Waste Solutions	Action Log	To enable collaborations across the services and business units	Head of Regulatory Services and Waste Solutions	Support Services Manager;Assistant Support Officer	No		Official	Electronic	No
00001269	Enterprise and Communities	Planning and Place	Communities Response Planning Group	In light of the Coronavirus pandemic, the following folder is required for the members of the Communities Response Planning Group to share and update documents regarding our actions and response to the ongoing pandemic.	Planning Manager (Strategy & Policy)	Business Development Officer;GIS Officer	No		Official	Electronic	No	http://www.legislation.gov.uk/ukpga/2004/36/contents, Civil Contingencies Act 2004
00001268	Chief Executive's Office	Business Solutions	Census Output Centroid 2011	This dataset shows the 2011 Census Output Areas (OAs) Population Weighted Centroids. An individual Output Area generally covers a sufficiently small area (subject to meeting minimum population / household counts) so that user defined or ad-hoc areas can be created while maintaining a sufficient level of quality. National Records of Scotland (NRS) produces only one set of OAs and creates all other output geographies using the OA as the building brick. Each OA is assigned to an area in a higher geography by first selecting one of the postcodes in the OA as a master postcode. The OA inherits all of the characteristics of the master postcode including its assignments to higher areas and its grid reference. The master postcode was selected using an algorithm which calculates the postcode centroid within an OA which has grid references closest to the population-weighted centre of the OA. An anomaly was discovered in the 2011 Census Output Area (OA) codes which were published on 15 August 2013. The anomaly meant that, whilst all the current 2011 Census OA codes were unique, they did not always run in sequential order by council area. We decided to replace the codes with new ones that start at S00088956 and end with S00135306.	Senior Officer Planning	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001267	Enterprise and Communities	Environmental Assets	Cemeteries	Polygons depicting the areas covered by cemeteries and churchyard burial grounds	Team Leader (Assets & Technical Development)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001266	Education and Families	Children, Families and Justice Social Work Services	NLC Schools	Points depicting the location of all the mainstream schools which children in North Lanarkshire are in the catchment area for.	Administrative Officer	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001265	Education and Families	Education South	Council Nurseries	The locations of council nurseries in North Lanarkshire	Assistant Principal Officer	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001264	Adult Health and Social Care	Health and Social Work	Social Work Localities	Boundaries of the Social Work Localities in North Lanarkshire	Senior Officer Planning	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001263	Enterprise and Communities	Housing Solutions	Housing Area Offices	Location of Housing Area offices in North Lanarkshire	Customer Service Manager	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001262	Chief Executive's Office	Legal and Democratic Solutions	Westminster Constituences	The boundaries of the Westminster Constituencies which are also share area with North Lanarkshire Council	Elections and Democratic Co-ordinator	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001261	Chief Executive's Office	Business Solutions	Postcodes 2020_2	Boundaries of postcodes which fall in North Lanarkshire	Senior Officer Planning	GIS Officer	No		Official	Electronic	No
00001260	Chief Executive's Office	Legal and Democratic Solutions	Community Councils	Community councils comprise people who care about their community and want to make their area a better place to live. They have an important role in local democracy. They represent local people's views about local services to the local authorities and other agencies.	Elections and Democratic Co-ordinator	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001259	Chief Executive's Office	Legal and Democratic Solutions	Holyrood Regions	Boundaries of Scottish Parliamentary Regions. Data is derived from the Boundary Commission for Scotland.	Elections and Democratic Co-ordinator	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001258	Chief Executive's Office	Legal and Democratic Solutions	Holyrood Constituences	Boundaries, names and elected members for the Holyrood Constituencies which share common area with the North Lanarkshire Council area. Data is derived from the Boundary Commission for Scotland Fifth Statutory Review.	Elections and Democratic Co-ordinator	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001257	Chief Executive's Office	Legal and Democratic Solutions	Districts 1991	A list of former District Boundaries and names - superceded in 1996	Elections and Democratic Co-ordinator	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001256	Chief Executive's Office	Legal and Democratic Solutions	Council Wards	Boundaries of council ward areas in North Lanarkshire	Elections and Democratic Co-ordinator	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001255	Chief Executive's Office	Legal and Democratic Solutions	Council Boundary	Official Council Boundary	Elections and Democratic Co-ordinator	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001254	Chief Executive's Office	Legal and Democratic Solutions	Councillors	A list of Councillors with Political Party affiliations and their associate Council Wards	Elections and Democratic Co-ordinator	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001253	Chief Executive's Office	Legal and Democratic Solutions	Council Mask	Large block around the boundary of North Lanarkshire	Elections and Democratic Co-ordinator	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001252	Chief Executive's Office	Business Solutions	Census Output Areas 2011	This dataset shows the 2011 Census Output Areas (OAs) the smallest geographical unit for which Census data is released. They act as the basic building-blocks for the creation of other higher geographies. They are constructed by aggregating together a small number of postcodes. Because the OAs cover small areas and contain relatively small numbers of households and population (households in the range 20 to 77; population >/=50), there is only a limited amount of Census data that can be released without infringing confidentiality. An anomaly was discovered in the 2011 Census Output Area (OA) codes which were published on 15 August 2013. The anomaly meant that, whilst all the current 2011 Census OA codes were unique, they did not always run in sequential order by council area. We decided to replace the codes with new ones that start at S00088956 and end with S00135306.	Senior Officer Planning	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001250	Chief Executive's Office	Legal and Democratic Solutions	Area Registration Offices	Location of area registration offices in North Lanarkshire.	Senior Registrar/Area Officer	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001249	Chief Executive's Office	Legal and Democratic Solutions	Alcohol Prohibition Areas	Location of alcohol prohibition areas in North Lanarkshire.	Principal Solicitor (Regulation & Governance)	GIS Officer;GIS Officer (Temporary) Mat Leave	No		Official	Electronic	No
00001248	Chief Executive's Office	Financial Solutions	Financial Solutions - Resilience Group	To facilitate delivery of the Service	Head of Financial Solutions	Secretary	No		Official	Electronic	No
00001246	Enterprise and Communities	Regulatory Services and Waste Solutions	Fleet and Waste Compliance	Secure storage of reports and other documents based on Fleet & Waste compliance tasks.	Service Delivery Manager (Performance & Compliance)	Service Delivery Supervisor (Vehicle Maintenance & Electric Development)	No		Official sensitive	Electronic	No
00001243	Enterprise and Communities	Asset and Property Management	Hub Teams - Document Control (formerly Community Hubs)	Town and Community Hub Strategy is a Programme of Work contained within The Plan for North Lanarkshire (P047.1). This work requires input and collaboration from various sources from identifying sites, designs of buildings etc., ground investigation reports, all of which are of significant size. Users are distributed across various business units and services and use different public drives so the easiest way to share and collaborate is through secure folder.	Hub Strategy Manager	Forward Planning Manager	No		Official	Electronic	No
00001237	Chief Executive's Office	Financial Solutions	Community Investment Fund Sub-Group	To facilitate delivery of the Community Investment Fund	Business Finance Manager (Resource Solutions)	Accountant	No		Official sensitive	Electronic	No
00001236	Enterprise and Communities	Asset and Property Management	ESCP - Internal Audit	ESCP Internal Audit Files	Group Manager Support Services		No		Official sensitive	Electronic	No
00001234	Education and Families	Education North	SEEMis Project	This will be a shared platform for the SEEMiS Project Board Members.		Project Manager (Seemis)	No		Official	Electronic	No
00001229	Enterprise and Communities	Planning and Place	Building Standards Registers	Hard Copy Registers of Building Warrant Applications no. 28	Built Environment Manager	Manager (Building Standards)	No		Official	Paper	Yes
00001228	Enterprise and Communities	Regulatory Services and Waste Solutions	Building Standards Registers	Hard Copy of Building Standards Registers No.28	Built Environment Manager	Manager (Building Standards)	No		Official	Paper	Yes
00001226	Enterprise and Communities	Regulatory Services and Waste Solutions	Building Standards Registers	Hard Copy Registers of BW applications no. 28	Built Environment Manager	Manager (Building Standards)	No		Official sensitive	Paper	Yes
00001225	Enterprise and Communities	Environmental Asset Maintenance	Time Sheets	The folder will contain timesheets. These timesheets contain employee names, employee numbers and attendance at work details	Land Maintenance Manager	Team Leader (Assets & Technical Development)	No		Official sensitive	Electronic	Yes
00001223	Enterprise and Communities	Waste Management	Staff Updates	Create an area to store weekly task updates to allow collaboration across the team	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official	Electronic	No
00001222	Chief Executive's Office	Financial Solutions	Budget	To allow access for the members of the budget groups to view the Councils savings options and files on a shared and secure format.	Head of Financial Solutions	Secretary	No		Official sensitive	Electronic	No
00001221	Enterprise and Communities	Regulatory Services and Waste Solutions	Contaminated Land Site Investigation	This folder will contain potentially sensitive information which needs to be accessed by Planning, Building Standards and Protective Services in relation to planning and building warrant applications being considered by the Authority. It will contain the Site investigations themselves and details of any review of these carried out together with officer comments. Currently it is impossible for the 3 services to access all of this information in the one place potentially leading to errors and certainly leading to delays in the process. The files included would be Large Technical Site Investigation reports generally to large to be emailed. Smaller review documents and copies of emails, memos etc. They would generally be filed under site name.	Business Manager (Protective Services)	Assistant Business Manager (Pollution Control)	No		Official sensitive	Electronic	Yes	http://www.legislation.gov.uk/asp/2019/13/contents/enacted, Planning (Scotland) Act 2019
00001219	Chief Executive's Office	Business Solutions	DigitalNL Service Sprint (Waste)	This area will be used to support the service sprint process which has started for environmental services.	Business Change Manager	PMO Officer;Programme Manager;PMO Officer	No		Official sensitive	Electronic	No
00001217	Enterprise and Communities	Procurement Solutions	Enterprise Partnership Project Board	This new file share area will enable Project Board members (and where applicable their secretaries) to access Board Papers via hyperlinks rather than via attachments to emails. This supports document control and saves various mailboxes having numerous copies of the same attached files and them saving the same documents to the council servers.	Commercial Contracts Manager	Project Support Assistant	No		Official sensitive	Electronic	No
00001213	Enterprise and Communities	Procurement Solutions	Wishaw SC CHP	A combined heat and power engine (CHP) was installed in Wishaw Sports Centre. The installation included a system which monitors and reports on the performance (running hours, power generated, flow and return temps etc) and faults on the CHP. This information is available through the manufacturers app, via a log in (username and password).	Group Manager Support Services	Assistant Contract Support Officer	No		Official	Electronic	No
00001209	Enterprise and Communities	Enterprise	Enterprise Contract	This folder will allow the team directly involved in the development of the Enterprise Contract (P001 in the Programme of Work) to share information confidentially. As we reach the procurement stage of the process this will include commercially sensitive information. It will also include information relating to consultancy contracts. A separate secure file share area Project 21 is already in place for wider stakeholders to view/access selected information, however this new area will have more restricted access for more sensitive information/ draft documents etc. to be saved.	Project Development Manager	Senior Clerical Assistant	No		Official sensitive	Electronic	No
00001205	Enterprise and Communities	Business Intelligence	Quality Assurance System Compliance Audits	The folder will plan an essential part for services working towards the ISO 45001 standard and retaining ISO 9001 & 14001 and OHSAS 18001 It will be used for; Internal audits, will reduce time spent on preparation of audit External audits accessing information	Business Intelligence Manager	Business Intelligence Assistant	No		Official	Electronic	No
00001202	Chief Executive's Office	Business Solutions	System Integrator Procurement	Collaboration site on Office 365 for all staff working on the System Integrator Tender exercise	Delivery Manager	Solutions Relationship Manager	No		Official sensitive	Electronic	No
00001200	Chief Executive's Office	Talent and Organisational Development	Training Retention Schedule	Schedule of retention period required for individual training records (including method of disposal when retention period has expired for): Training courses, Attendance sheets, SVQ Assessment Centre records/ Registerable Qualifications/SVQ's (including those subject to investigation) and Training agreements. Included within LMS system.	Leader & Talent Development Manager	Senior Clerical Assistant	No		Official	Electronic	Yes
00001197	Chief Executive's Office	Employee Service Centre	Teachers Calculation Spreadsheets	Teachers Calculation Spreadsheets to check software calculation of teachers' pays.	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001196	Chief Executive's Office	Employee Service Centre	Teacher's Starter Checklist	Teacher's Starter Checklist	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001195	Chief Executive's Office	Financial Solutions	NDR Collaboration - Open Data	Folder will be used to store, analyse and manipulate reports on Non-Domestic Rates from the Civica OPENRevenues system. Reports will contain personally identifiable information that has to be removed before onward publishing as Open Data.	Head of Financial Solutions	Support Team Leader;Support Manager	No		Official	Electronic	Yes
00001194	Enterprise and Communities	Housing Solutions	Airdrie Housing Allocations Team	Information relation to housing applications and homeless applications, including CHR forms and homeless applications	Housing Area Manager	Admin Officer	No		Official sensitive	Paper	Yes
00001193	Enterprise and Communities	Housing Solutions	Airdire Housing Allocations Team	Information relation to housing applications and homeless applications, including CHR forms and homeless applications	Locality Housing Manager	Admin Officer	No		Official sensitive	Paper	Yes
00001192	Enterprise and Communities	Housing Solutions	Airdrie Housing Allocations Team	Information relation to housing applications and homeless applications, including CHR forms and homeless applications	Locality Housing Manager	Admin Officer	No		Official sensitive	Electronic	Yes
00001189	Enterprise and Communities	Facility Support Services	Janitor Service Review	To share & securely store confidential information on the service review	Facility Support Services Manager	Assistant Business Manager (Support)	No		Official sensitive	Electronic	No
00001187	Chief Executive's Office	Financial Solutions	Financial Solutions Responses	Complaints and Responses received from members of the public and elected members	Head of Financial Solutions	Secretary	No		Official sensitive	Electronic	Yes
00001186	Chief Executive's Office	Employee Service Centre	Police Scotland Request	Requests from Police Scotland in relation to employees/ex-employees of North Lanarkshire Council to assist with Police Scotland enquiries e.g. proof of life	HR Transformation & Engagament Manager	Team Lead - HR Compliance & Audit	No		Official sensitive	Electronic	Yes
00001185	Enterprise and Communities	Environmental Health	Business Regulation Service	All service food law polices, standing operating procedures and protocols for compliance of NLC with Food Law Code of Practice (Scotland) to be saved here. In addition, all notices and other materials required for NLC compliance with FLCoP in respect to food law will be stored here so they can be accessed by all staff who need them and can be effectively controlled. Moving forward, all health and safety materials used by Service for enforcement to fulfil the LA obligations in respect of health and safety enforcement will also be saved here so they can be accessed by all staff who need them and can be effectively controlled.	Assistant Business Manager (Public Health and Housing)	Senior Enviromental Health Officer;Senior Environmental Health Officer	No		Official	Electronic	No
00001184	Enterprise and Communities	Environmental Health	Business Regulation Managers	Performance Review information, including Food Law Intervention monitoring and PRDs Records of written permission relating to provision of consultancy, training or other services (Food Law Code of Practice Requirements)	Assistant Business Manager (Public Health and Housing)	Senior Enviromental Health Officer;Senior Environmental Health Officer	No		Official sensitive	Electronic	Yes
00001182	Enterprise and Communities	Environmental Health	BR Manager	Performance Review information, including PRDs for SEHOs	Business Manager (Protective Services)	Assistant Business Manager (Public Health and Housing)	No		Official sensitive	Electronic	Yes
00001181	Chief Executive's Office	Revenue	Blue Badge	Customers Personal data captured to support Disabled Parking Badge applications		Benefits Officer (Private Sector);Benefit Manager Operational	No		Official sensitive	Electronic	Yes
00001180	Enterprise and Communities	Waste Management	Special Uplift Trace Forms Contingency	For the relevant supervisors and managers access the Special Uplift Booking Tickets (Trace Forms)	Service Delivery Manager (Performance & Compliance)	Performance & Compliance Officer;Support Officer	No		Official	Electronic	No
00001179	Enterprise and Communities	Procurement Solutions	Corporate Estate - Emergency Planning	Politically and commercially sensitive data.	Group Manager Support Services	Assistant Contract Support Officer	No		Official sensitive	Electronic	No
00001176	Enterprise and Communities	Waste Management	Waste Solutions - Operations	Folder to allow managers and supervisors staff from various locations to access standard operational procedures and templates which needs to be restricted to key staff.	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official	Electronic	No
00001174	Chief Executive's Office	All Business Units	Disability Confident Leader	To save various files and folders in order that we can share across both departments	Supported Enterprise Manager	Development Officer (Equalities)	No		Official	Electronic	No
00001168	Enterprise and Communities	Waste Management	Auchinlea Landfill Site	Folder to allow staff from various locations to share Auchinlea Landfill Sites information which needs to be restricted to key staff	Service Delivery Manager (Performance & Compliance)	Performance & Compliance Officer;Support Officer	Yes	opendata@northlan.gov.uk	Official	Electronic	No
00001151	Chief Executive's Office	Business Solutions	DigitalNL collaboration area	DigitalNL site for collaboration purposes	Delivery Manager	PMO Officer;Programme Manager;PMO Officer	No		Official	Electronic	No
00001145	Enterprise and Communities	Environmental Health	Environmental Health Incident Personal Contact Details	Personal contact telephone numbers of environmental health staff who may be required to respond to environmental health incidents	Business Manager (Protective Services)	Support Services Manager;Assistant Support Officer	No		Official sensitive	Electronic	Yes
00001144	Chief Executive's Office	Employee Service Centre	Payroll Clearance	Processing & clearing payrolls for payment	Payroll & Pension Manager		No		Official	Electronic	Yes
00001143	Chief Executive's Office	Employee Service Centre	Post Processing Reports	Post Processing Reports to be checked after payroll has been cleared. checking for any changes to pays from the Pre Processing Reports	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001142	Chief Executive's Office	Employee Service Centre	Pre-Processing Report	Pre-Processing Reports to be checked prior to running payroll for final time. Checking for errors & problems with pays.	Payroll & Pension Manager		No		Official	Electronic	Yes
00001141	Chief Executive's Office	Employee Service Centre	DWP Forms	DWP forms	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001140	Chief Executive's Office	Employee Service Centre	Leavers Checklists	Leavers Checklist & Teachers Leavers Checklist. Saved in folder for pay period leaver processed.	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001139	Chief Executive's Office	Employee Service Centre	Imports	Time & Expenses Imports	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001137	Chief Executive's Office	Employee Service Centre	Pension Opt Out Forms	Pension Opt Out Forms	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001136	Chief Executive's Office	Employee Service Centre	P45	P45s received from employees - usually new employees. Mixture of paper and electronic P45. Now mostly electronic	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001135	Chief Executive's Office	Employee Service Centre	Arrestments	Earnings Arrestments, Child Support Arrestments, DWP Direct Earnings Attachments. Now receiving paper & electronic copies. Paper copies scanned & emailed to Payroll	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001134	Chief Executive's Office	Employee Service Centre	Third Party Claims	Third Party Claims, Specification of Documents, Employer's Liability. Documents and correspondence from lawyers for claims of loss of earnings.	Payroll & Pension Manager		No		Official	Electronic	Yes
00001133	Chief Executive's Office	Employee Service Centre	Faster Payments Requests	Request for payment outwith payrun. Database used for payments. Spreadsheets & txt files for processing payments though bank	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001132	Chief Executive's Office	Employee Service Centre	Overpayments	Database recording overpayments, calculations, adjustments, notifications, recovery. Spreadsheets with details of calculations and overpayment exercises for groups of employees	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001131	Chief Executive's Office	Employee Service Centre	Pension	Pension Membership, contributions, forms, reporting. starters, leavers, iconnect reports and submissions	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001130	Chief Executive's Office	Employee Service Centre	Archive Reports	Archive Reports - Information held in previous software system (Cyborg)	Payroll & Pension Manager		No		Official	Electronic	Yes
00001129	Chief Executive's Office	Employee Service Centre	HMRC Information	HMRC Information - Tax codes, Student Loan, FPS, P45, error reports, FPS, EPS	Payroll & Pension Manager		No		Official	Electronic	Yes
00001128	Chief Executive's Office	Employee Service Centre	Auto Enrolment	Auto Enrolment Assessments , Processes, Letters, Emails	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001127	Chief Executive's Office	Employee Service Centre	GTC Subscriptions	GTC Subscriptions. Details of listings sent to GTCS for payment of annual subscription fees deducted from March pay. Also reconciliation of payments with Controls & Recs for payover to GTC	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001126	Chief Executive's Office	Employee Service Centre	Term Time	Term Time calculations, calculators and Term Time Adjusments. Term Time Adjustment spreadsheets used for calculation of adjustments due on ending term time post.	Payroll & Pension Manager	Payroll & Pensions Specialist	No		Official	Electronic	Yes
00001124	Enterprise and Communities	Regulatory Services and Waste Solutions	Private Water Supplies	Record of private water supplies within NLC	Assistant Business Manager (Public Health and Housing)	Support Services Manager;Senior Enviromental Health Officer;Senior Environmental Health Officer;Environmental Health Officer;Environmental Health Officer	No		Official sensitive	Electronic	Yes
00001122	Enterprise and Communities	Regulatory Services and Waste Solutions	Electronic Mailboxes	Mailboxes for all Services, Requests and Tasks	Support Services Manager	Assistant Support Officer	No		Official sensitive	Electronic	Yes
00001121	Enterprise and Communities	Regulatory Services and Waste Solutions	Licensing Registers	To record all relevant information in respect of applications for: Animal Boarding, Animal Breeding, Zoo's, Petroleum, Fireworks, Skin Piercing & Tattooing, Venison, Animal Day Care, Riding Establishment, Pet Shops, Dangerous Wild Animnals and Feed Hygiene	Support Services Manager	Assistant Support Officer	No		Official sensitive	Electronic	Yes
00001120	Enterprise and Communities	Regulatory Services and Waste Solutions	Car Insurance and Driving Licence Register	Used to record all car insurance documentation and driving licences	Support Services Manager	Assistant Support Officer	No		Official	Electronic	Yes
00001119	Enterprise and Communities	Regulatory Services and Waste Solutions	PL Public I: Drive	To hold all letters, memos, forms., scans, templates and information requests relating to service delivery, request for service and responses	Support Services Manager	Assistant Support Officer	No		Official sensitive	Electronic	Yes
00001118	Enterprise and Communities	Regulatory Services and Waste Solutions	National Assistance Burial Registers (published)	To display all national assistance burial information carried out by NLC	Support Services Manager	Assistant Support Officer	No		Official sensitive	Electronic	Yes
00001117	Enterprise and Communities	Regulatory Services and Waste Solutions	National Assistance Burial Register	Records containing all information in relation to a person who dies with no known next of kin or family estranged and/or no funds	Support Services Manager	Assistant Support Officer	No		Official sensitive	Electronic	Yes
00001116	Enterprise and Communities	Regulatory Services and Waste Solutions	Officer Offical Notebook Register	Register of all new and returned notebooks	Support Services Manager	Assistant Support Officer	No		Official sensitive	Electronic	Yes
00001115	Enterprise and Communities	Regulatory Services and Waste Solutions	Quarries	Register of all quarries within NLC	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official	Electronic	No
00001114	Enterprise and Communities	Regulatory Services and Waste Solutions	Calibration Register	Register of calibration of all equipment and instruments	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official	Electronic	No
00001113	Enterprise and Communities	Regulatory Services and Waste Solutions	Caravan Site Register	Register of caravan site register	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official sensitive	Electronic	Yes
00001112	Enterprise and Communities	Regulatory Services and Waste Solutions	Caravan Sites	Documentation on caravan site licensing, application, inspections and any other correspondence	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official sensitive	Paper	Yes
00001111	Enterprise and Communities	Regulatory Services and Waste Solutions	Smoke Control Areas	Details of all smoke control areas within NLC	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official	Paper	No
00001110	Enterprise and Communities	Regulatory Services and Waste Solutions	Noise Mapping	Information regarding noise mapping process and visits made	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official sensitive	Electronic	Yes
00001109	Enterprise and Communities	Regulatory Services and Waste Solutions	B & K Readings	Downloaded noise readings	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official sensitive	Electronic	Yes
00001108	Enterprise and Communities	Regulatory Services and Waste Solutions	Cooling Towers	Register of all Cooling Towers within NLC	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official	Electronic	No
00001107	Enterprise and Communities	Regulatory Services and Waste Solutions	Air Quality	Air quality correspondence for Pollution Control	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official	Paper	No
00001106	Enterprise and Communities	Regulatory Services and Waste Solutions	Air Quality	Air quality correspondence for Pollution Control	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official	Electronic	No
00001105	Enterprise and Communities	Regulatory Services and Waste Solutions	Contaminated Land Register	Contaminated land documentation for all sites	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official	Electronic	No
00001104	Enterprise and Communities	Regulatory Services and Waste Solutions	Personal Drive	Employee H: Drive	Support Services Manager	Assistant Support Officer	No		Official sensitive	Electronic	Yes
00001103	Enterprise and Communities	Regulatory Services and Waste Solutions	Civica APP	Departmental system to record all service requests, complaints, inspections and notices served for Trading Standards	Assistant Trading Standards Manager	Support Services Manager	No		Official sensitive	Electronic	Yes
00001102	Enterprise and Communities	Regulatory Services and Waste Solutions	Civica APP	Departmental system to record all service requests, complaints, inspections and notices served for Environmental Health	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official sensitive	Electronic	Yes
00001101	Enterprise and Communities	Regulatory Services and Waste Solutions	Procurator Fiscal Register	Electronic copy of register with customers name and address details of prosecution	Assistant Trading Standards Manager	Support Services Manager	No		Official sensitive	Electronic	Yes
00001100	Enterprise and Communities	Regulatory Services and Waste Solutions	Procurator Fiscal Register	Electronic copy of register with customers name and address details of prosecution	Assistant Business Manager (Public Health and Housing)	Support Services Manager	No		Official sensitive	Electronic	Yes
00001099	Enterprise and Communities	Regulatory Services and Waste Solutions	Registers Direct Land Records	Electronic of job sheet record with customers name and address details and histpry of job	Assistant Business Manager (Pollution Control)	Assistant Support Officer	No		Official sensitive	Electronic	Yes
00001098	Enterprise and Communities	Regulatory Services and Waste Solutions	Registers Direct Land Records	Electronic copy of job sheet record with customers name and address details and history of job	Assistant Business Manager (Pollution Control)	Assistant Support Officer	No		Official sensitive	Electronic	Yes
00001097	Enterprise and Communities	Regulatory Services and Waste Solutions	Fixed Penalty Notice Record	Paper record with customer name and address details with actions taken in relation to job for Trading Standards	Assistant Trading Standards Manager	Support Services Manager	No		Official sensitive	Paper	Yes
00001096	Enterprise and Communities	Regulatory Services and Waste Solutions	Fixed Penalty Notice Records	Electronic record with customer name and address details with actions taken in relation to job for Trading Standards	Assistant Trading Standards Manager	Support Services Manager	No		Official sensitive	Electronic	Yes
00001095	Enterprise and Communities	Regulatory Services and Waste Solutions	Fixed Penalty Notice Records	Paper job sheet with customer name and address details with actions taken in relation to job for Environmnetal Health	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official sensitive	Paper	Yes
00001094	Enterprise and Communities	Regulatory Services and Waste Solutions	Fixed Penalty Notice Records	Electronic record with customer name and address details with actions taken in relation to job for Environmnetal Health	Assistant Business Manager (Pollution Control)	Support Services Manager	No		Official sensitive	Electronic	Yes
00001093	Enterprise and Communities	Regulatory Services and Waste Solutions	Financial Documentation	Copy requisitions/recharges Invoices IDT's Cheque Requests Refunds Income and banking statements Petty cash Inventory records Paye.net transactions Fixed penalty notices Licence production Mileage Overtime Receipt Book Record	Support Services Manager	Assistant Support Officer	No		Official sensitive	Paper	Yes
00001092	Enterprise and Communities	Regulatory Services and Waste Solutions	Finance Documentation	Copy requisitions/recharges Invoices IDT's Cheque Requests Refunds Income and banking statements Petty cash Inventory records Paye.net transactions Fixed penalty notices Licence production Mileage Overtime Receipt Book Record	Support Services Manager	Assistant Support Officer	No		Official	Electronic	Yes
00001091	Enterprise and Communities	Regulatory Services and Waste Solutions	General Filing	General Filing System	Support Services Manager	Assistant Support Officer	No		Official sensitive	Paper	Yes
00001090	Enterprise and Communities	Regulatory Services and Waste Solutions	General Filing	General Filing system	Support Services Manager	Assistant Support Officer	No		Official sensitive	Electronic	Yes
00001089	Enterprise and Communities	Regulatory Services and Waste Solutions	Lagan	Corporate Complaints, Compliments and Comments System	Support Services Manager	Assistant Support Officer	No		Official sensitive	Electronic	Yes
00001087	Enterprise and Communities	Waste Management	Recycling Centres	To share information on recycling centres and prepare for information to move to SharePoint	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official	Electronic	No
00001086	Enterprise and Communities	Business Intelligence	Customer Information	To securely store and manage service user details	Business Intelligence Assistant	Business Intelligence Assistant	No		Official sensitive	Electronic	No
00001083	Chief Executive's Office	Business Solutions	Corporate EDRMS system - SharePoint/RecordPoint	Records managed in the SharePoint on premise document management system	Relationship Manager	Business Process Officer;Infrastructure Support Officer	No		Official sensitive	Electronic	Yes
00001081	Chief Executive's Office	Business Solutions	Goss iCM - Connect	Content management system for our intranet Connect. Currently used by all users to maintain content on Connect.	Business Process Officer	Technical Analyst;Assistant Technical Analyst	No		Official	Electronic	No
00001077	Chief Executive's Office	Talent and Organisational Development	Employablility Committee Report	All parties are contributing to the above committee report and this would allow ease of access	Leader & Talent Development Manager	Senior Clerical Assistant	No		Official	Electronic	No
00001076	Chief Executive's Office	Financial Solutions	Aged / Outstanding debtors reports	List of debtors accounts outstanding	Finance Manager	Accountant;Accountant	No		Official	Electronic	Yes
00001074	Chief Executive's Office	Financial Solutions	PRD Information - Financial Solutions (Education, Youth & Communities)	PRD forms	Finance Manager	Accountant;Accountant	No		Official	Electronic	Yes
00001072	Chief Executive's Office	Financial Solutions	Councillors Expenses Letters	Councillor details	Business Finance Manager (Resource Solutions)	Assistant Accountant	No		Official	Paper	Yes
00001071	Chief Executive's Office	Financial Solutions	Councillors Expenses Letters	Councillor details	Business Finance Manager (Resource Solutions)	Assistant Accountant	No		Official	Electronic	Yes
00001069	Chief Executive's Office	Financial Solutions	Chief Executives Staff Salary Financial information	Salary Data	Accountant	Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001068	Chief Executive's Office	Financial Solutions	Year End Remuneration Report	Details of salary and pension benefits for senior employees, Councillors and Subsidiary senior employees in addition to exit package information for Council.	Finance Manager	Accountant	No		Official	Electronic	Yes
00001067	Chief Executive's Office	Financial Solutions	Pension Recharges from Strathclyde Pension Fund - Assets & Procurement	Details of ex NLC employees , consisting of ex employee name, pension ref no /service & final recharge amount. Also includes details of proposed redundancy payments to existing	Finance Manager	Accountant;Assistant Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001066	Chief Executive's Office	Financial Solutions	PRD Information - Assets & Procurement	PRD forms	Finance Manager	Accountant;Assistant Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001065	Chief Executive's Office	Financial Solutions	Unit cost / CIPFA returns - Assets & Procurement	Detailed working papers calculating unit costs for various returns. This would include employee salary information	Finance Manager	Accountant;Assistant Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001064	Chief Executive's Office	Financial Solutions	Savings Files - Assets & Procurement	Redundancy info	Finance Manager	Accountant;Assistant Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001063	Chief Executive's Office	Financial Solutions	Employee Projection File - Assets & Procurement	Salary information for E&C employees	Finance Manager	Accountant;Assistant Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001062	Chief Executive's Office	Financial Solutions	Manpower Budget File - Assets & Procurement	Salary information for E&C employees	Finance Manager	Accountant;Assistant Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001061	Chief Executive's Office	Business Solutions	Pension Recharges from Strathclyde Pension Fund - Strategy & Corporate Resources	Details of ex NLC employees , consisting of ex employee name, pension ref no /service & final recharge amount. Also includes details of proposed redundancy payments to existing	Accountant	Assistant Accountant	No		Official	Electronic	Yes
00001060	Chief Executive's Office	Business Solutions	PRD Information - Strategy & Corporate Resources	PRD forms	Finance Manager	Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001059	Chief Executive's Office	Financial Solutions	Unit cost / CIPFA returns - Business Solutions, Strategy & Corporate Resources	Detailed working papers calculating unit costs for various returns. This would include employee salary information	Accountant	Assistant Accountant	No		Official	Electronic	Yes
00001058	Chief Executive's Office	Business Solutions	Savings Files - Strategy & Corporate Resources	Redundancy info	Finance Manager	Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001057	Chief Executive's Office	Business Solutions	Employee Projection File - Strategy & Corporate Resources	Salary information for Infrastructure employees	Accountant	Assistant Accountant	No		Official	Electronic	Yes
00001056	Chief Executive's Office	Financial Solutions	Manpower Budget File - Business Solutions, Strategy & Corporate Resources	Salary information for Infrastructure employees	Accountant	Assistant Accountant	No		Official	Electronic	Yes
00001055	Chief Executive's Office	Financial Solutions	Pension Recharges from Strathclyde Pension Fund - Regulatory Services & Waste Solutions	Details of ex NLC employees , consisting of ex employee name, pension ref no /service & final recharge amount. Also includes details of proposed redundancy payments to existing	Finance Manager	Assistant Accountant;Assistant Accountant;Accountant	No		Official	Electronic	Yes
00001054	Chief Executive's Office	Financial Solutions	PRD Information - Regulatory Services & Waste Solutions	PRD forms	Finance Manager	Assistant Accountant;Assistant Accountant;Accountant	No		Official	Electronic	Yes
00001053	Chief Executive's Office	Financial Solutions	Unit cost / CIPFA returns - Regulatory Services & Waste Solutions	Detailed working papers calculating unit costs for various returns. This would include employee salary information	Finance Manager	Assistant Accountant;Assistant Accountant;Accountant	No		Official	Electronic	Yes
00001052	Chief Executive's Office	Financial Solutions	Savings Files - Regulatory Services & Waste Solutions	Redundancy info	Finance Manager	Assistant Accountant;Assistant Accountant;Accountant	No		Official	Electronic	Yes
00001051	Chief Executive's Office	Financial Solutions	Employee Projection File - Regulatory Services & Waste Solutions	Salary information for Infrastructure employees	Finance Manager	Assistant Accountant;Assistant Accountant;Accountant	No		Official	Electronic	Yes
00001050	Chief Executive's Office	Financial Solutions	Manpower Budget File - Regulatory Services & Waste Solutions	Salary information for Infrastructure employees	Finance Manager	Assistant Accountant;Assistant Accountant;Accountant	No		Official	Electronic	Yes
00001049	Enterprise and Communities	Waste Management	Waste South Operations	Confidential information on investigations and competences	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official sensitive	Electronic	No
00001048	Enterprise and Communities	Waste Management	Waste North Operations	Confidential information on investigations and competences	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official sensitive	Electronic	Yes
00001047	Chief Executive's Office	Financial Solutions	Pension Recharges from Strathclyde Pension Fund - Enviromental Assets	Details of ex NLC employees , consisting of ex employee name, pension ref no /service & final recharge amount. Also includes details of proposed redundancy payments to existing	Finance Manager	Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001046	Chief Executive's Office	Financial Solutions	PRD Information - Enviromental Assets	PRD forms	Finance Manager	Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001045	Chief Executive's Office	Financial Solutions	Unit cost / CIPFA returns - Enviromental Assets	Detailed working papers calculating unit costs for various returns. This would include employee salary information	Finance Manager	Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001044	Chief Executive's Office	Financial Solutions	Savings Files - Enviromental Assets	Redundancy info	Finance Manager	Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001043	Chief Executive's Office	Financial Solutions	Employee Projection File - Enviromental Assets	Salary information for Infrastructure employees	Finance Manager	Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001042	Chief Executive's Office	Financial Solutions	Manpower Budget File - Enviromental Assets	Salary information for Infrastructure employees	Finance Manager	Accountant;Assistant Accountant	No		Official	Electronic	Yes
00001041	Chief Executive's Office	Financial Solutions	North Lanarkshire Properties payroll information	Payroll payments made by NLC on behalf of North Lanarkshire Property	Business Finance Manager (Resource Solutions)	Accountant	No		Official	Electronic	Yes
00001040	Chief Executive's Office	Financial Solutions	Fusion Assets payroll information	Payroll payments made by NLC on behalf of Fusion Assets	Business Finance Manager (Resource Solutions)	Assistant Accountant	No		Official	Electronic	Yes
00001036	Chief Executive's Office	Financial Solutions	CPP Regeneration Services grant claims	Payroll payments made to CPP Regeneration staff.	Business Finance Manager (Resource Solutions)	Assistant Accountant	No		Official	Electronic	Yes
00001035	Chief Executive's Office	Financial Solutions	Corporate Finance Staff Personal Information	Personal information about staff e.g. sickness absence, special leave, holidays, medical advice, contract advice, disciplinary issues, contact information & performance review and development information including signatures.Other infromation held in respect of trainee accountants and modern apprenticeships	Head of Financial Solutions	Finance Manager	No		Official	Paper	Yes
00001034	Chief Executive's Office	Financial Solutions	Corporate Finance Staff Personal Information	Personal information about staff e.g. sickness absence, special leave, holidays, medical advice, contract advice, disciplinary issues, contact information & performance review and development information including signatures.Other infromation held in respect of trainee accountants and modern apprenticeships	Head of Financial Solutions	Finance Manager	No		Official	Electronic	Yes
00001033	Chief Executive's Office	Financial Solutions	P11D tax return	Annual tax return in respect of travelling expenses and Car leasing.Personal information including name, NI number, pay reference	Finance Manager	Assistant Accountant	No		Official	Electronic	Yes
00001032	Chief Executive's Office	Financial Solutions	P11D tax return	Annual tax return in respect of travelling expenses and Car leasing.Personal information including name, NI number, pay reference	Finance Manager	Assistant Accountant	No		Official	Electronic	Yes
00001028	Chief Executive's Office	Financial Solutions	Unpaid Cheques Database	Details of cheques unpaid	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Paper	Yes
00001027	Chief Executive's Office	Financial Solutions	Unpaid Cheques Database	Details of cheques unpaid	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001026	Chief Executive's Office	Financial Solutions	Reconciliations of Bank Statement transactions	Personal information including name, address, Reference, bank details	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001025	Chief Executive's Office	Financial Solutions	Reconciliations of Bank Statement transactions	Personal information including name, address, Reference, bank details	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001024	Chief Executive's Office	Financial Solutions	Salary Recall Database	Employee details in respect of salary payments returned and credited into bank account.Personal information including name, employee no	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Paper	Yes
00001023	Chief Executive's Office	Financial Solutions	Salary Recall Database	Employee details in respect of salary payments returned and credited into bank account.Personal information including name, employee no	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001022	Chief Executive's Office	Financial Solutions	NL Municipal Bank customer Information	NL Depositors Personal information	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001021	Chief Executive's Office	Financial Solutions	Customer cash receipting information	Personal information including contact details and descriptions of actions taken	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001020	Chief Executive's Office	Financial Solutions	HMRC VAT Checks	Debtors invoice prints, names and addresses of customers.	Accountant	Assistant Accountant	No		Official	Electronic	Yes
00001019	Chief Executive's Office	Financial Solutions	MB Direct Debit mandates	Personal information including name, address, transaction details	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Paper	Yes
00001018	Chief Executive's Office	Financial Solutions	MB Arrestments	Personal information including name, address, Bank details	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Paper	Yes
00001017	Chief Executive's Office	Financial Solutions	Creditors cheque Database	Personal information including name, Address, supplier ref	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001016	Chief Executive's Office	Financial Solutions	Creditors cheque Database	Personal information including name, Address, supplier ref	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001015	Chief Executive's Office	Financial Solutions	R85 Forms MB tax exemptions	Personal information including name, address, NI number	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Paper	Yes
00001014	Chief Executive's Office	Financial Solutions	Dr & Cr card refunds	Personal information including name, address, transaction details	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Paper	Yes
00001013	Chief Executive's Office	Financial Solutions	Dr & Cr card refunds	Personal information including name, address, transaction details	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001012	Chief Executive's Office	Financial Solutions	Creditors stop cheque and replacement cheque Database	Personal information including name, Address, supplier ref	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001011	Chief Executive's Office	Financial Solutions	Creditors stop cheque and replacement cheque Database	Personal information including name, Address, supplier ref	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001010	Chief Executive's Office	Financial Solutions	Childcare Vouchers admin and reconciliation	Personal information including name, NI number, payroll number	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Paper	Yes
00001009	Chief Executive's Office	Financial Solutions	Childcare Vouchers admin and reconciliation	Personal information including name, NI number, payroll number	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001008	Chief Executive's Office	Financial Solutions	Municipal Bank Letters, bacs lists, error lists	Personal information including name, address, account number	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Paper	Yes
00001007	Chief Executive's Office	Financial Solutions	Municipal Bank Letters, bacs lists, error lists	Personal information including name, address, account number	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001006	Chief Executive's Office	Financial Solutions	Reconciliations Debtors, Council Tax and NDR	Personal information of customers, including name, Ref	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Paper	Yes
00001005	Chief Executive's Office	Financial Solutions	Reconciliations Debtors, Council Tax and NDR	Personal information of customers, including name, Ref	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001004	Chief Executive's Office	Financial Solutions	Payroll Management - Reconciliations of deductions from salary	Personal information including name, employee reference	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Paper	Yes
00001003	Chief Executive's Office	Financial Solutions	Payroll Management - Reconciliations of deductions from salary	Personal information including name, employee reference	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001002	Chief Executive's Office	Financial Solutions	Council Tax payment details spreadsheets	Personal information including name, address, Reference	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001001	Chief Executive's Office	Financial Solutions	Council Tax payment details spreadsheets	Personal information including name, address, Reference	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00001000	Chief Executive's Office	Financial Solutions	Payroll Management - Payovers of deductions from salary	Personal information including name, employee reference	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00000999	Chief Executive's Office	Financial Solutions	Payroll Management - Payovers of deductions from salary	Personal information including name, employee reference	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00000998	Chief Executive's Office	Financial Solutions	Arrestment Databases	Payment details of deductions made from salary with recipients address. Personal information including name, employee no. Debt	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00000997	Chief Executive's Office	Financial Solutions	Arrestment Databases	Payment details of deductions made from salary with recipients address. Personal information including name, employee no. Debt	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00000996	Chief Executive's Office	Financial Solutions	Capita System AIM & Paye.net	Personal information including name, login, location	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00000995	Chief Executive's Office	Financial Solutions	Capita System AIM & Paye.net	Personal information including name, login, location	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00000994	Chief Executive's Office	Financial Solutions	Capita User Database	Personal information and logins relating to access to the Capita income system including name, login, title, location	Controls and Reconciliation Supervisor	Assistant Accountant;Finance Assistant	No		Official	Electronic	Yes
00000993	Chief Executive's Office	Financial Solutions	Capita User Database	Personal information and logins relating to access to the Capita income system including name, login, title, location	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00000992	Chief Executive's Office	Financial Solutions	Manual Cheque Database	Employee information and relating to individual including name, Pay reference	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00000991	Chief Executive's Office	Financial Solutions	Manual Cheque Database	Employee information and relating to individual including name, Pay reference	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00000990	Chief Executive's Office	Financial Solutions	Authorised Signatories	Specimen signatures and limit information relating to Payroll, Creditors and Procurement	Controls and Reconciliation Supervisor	Assistant Accountant;Finance Assistant;Finance Assistant	No		Official	Electronic	Yes
00000989	Chief Executive's Office	Financial Solutions	Authorised Signatories	Specimen signatures and limit information relating to Payroll, Creditors and Procurement	Controls and Reconciliation Supervisor	Assistant Accountant;Finance Assistant	No		Official	Electronic	Yes
00000988	Chief Executive's Office	Financial Solutions	Home Loans	Home Loans Personal information	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Electronic	Yes
00000987	Chief Executive's Office	Financial Solutions	Home Loan	Home Loans Personal information	Controls and Reconciliation Supervisor	Assistant Accountant	No		Official	Paper	Yes
00000983	Chief Executive's Office	Financial Solutions	Customer Exemption Insight	The secure file share is required to facilitate collaborative working between Information Services and Council Tax on a Project entitled Customer Exemption Insight. This relates to building a customer profile based on the amount a person receives from benefit against their council tax band this will be sued to correlate with other similar data such as truancy, ill health, social issues etc. GIS mapping will be used to generate geographical area hot spots where the households are in receivership of benefits and their associated council tax bands.	Head of Financial Solutions	Support Team Leader;Support Manager	No		Official sensitive	Electronic	Yes
00000980	Chief Executive's Office	Talent and Organisational Development	Social Work and Social Care Student Database	Database recording all information pertaining to student placement within NLC. Personal information required as part of Covid19 recovery process for safety of placement/students (unless required for repeat placement)	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	No
00000979	Chief Executive's Office	Talent and Organisational Development	Student Social Worker Secondee Scheme	Application forms References Bonds Progress Report for next rotation Laptop Protocol Agreement	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	No
00000978	Chief Executive's Office	Talent and Organisational Development	PRD and Staff Supervison	Learning and Organistational staff employee data includes supervision files. PRD analysis/returns Individual takes own minutes. Possible inclusion to LMS system (TBC)	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	No
00000977	Chief Executive's Office	Talent and Organisational Development	Staff requiring Registration for SSSC Purposes	Information for staff who are required to register with Scottish Social Services Council which includes learning qualification gained and outstanding qualifications still to be achieved	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	No
00000976	Chief Executive's Office	Talent and Organisational Development	Professional Certificated Course agreement	Personal bond for all accredited courses commences at point of gaining award and is live for two years following completion of course, employee aggreement to repay cost of course if they leave course early or leave NLC employment within two years of completing course	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000975	Chief Executive's Office	Talent and Organisational Development	Professional Certificated Courses	University/Post Graduate course applications for staff, pack includes references from Managers	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000974	Chief Executive's Office	Talent and Organisational Development	SVQ Assessment Centre	General candidate nomination form and Readiness for Assessment form to identify levels of knowledge and skills. Candidate registration form and certification details. Personal bonds, requirement for all accredited courses and is live for two years from end of course. Equal Opportunities Form Assessment Contract Internal Verification Records (two part document) Cessation Form required if candidate withdraws from process, assessment stops or for operational reasons. Assessments Centre Business Minutes External Verficiation Reports for Inspection. Applications for Approval for Qualifications Candidate Portfolio of evidence Assessor/Verifier registration details, qualifications and CPD folder Complaints document Appeals document Covid19 Risk Assessment done for groupwork. Requirement to confirm name, address and email address added to candidate assessment panel report as SQA certificate will now be sent direct to candidate	Operating Model Delivery Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000973	Chief Executive's Office	Financial Solutions	Financial Ledger Business Continuity Plans	Plans required listing actions /responsibilities where an event occurs that impacts upon normal business .	Finance Manager	Assistant Accountant	No		Official	Electronic	No
00000972	Chief Executive's Office	Financial Solutions	Third Party Software suppliers list	Third party supplier details	Finance Manager	Assistant Accountant	No		Official	Electronic	No
00000971	Chief Executive's Office	Financial Solutions	Operational Leasing Vehicles/Plant Portfolio	Records relating to the operational leasing of vehicles/plant	Accountant	Assistant Accountant	No		Official	Electronic	No
00000970	Chief Executive's Office	Financial Solutions	Credit Safe Company Appraisals	Information retrieved from credit company includes Company Secretary and Directors names and addresses.	Accountant	Assistant Accountant	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes	http://app.creditsafeuk.com/CSUKLive/WebPages/CompanySearch/MapSearch.aspx, Creditsafe
00000969	Chief Executive's Office	Financial Solutions	Sampling of Creditor invoices and remittances	Supplier details	Finance Manager	Assistant Accountant	No		Official	Paper	Yes
00000968	Chief Executive's Office	Financial Solutions	Loan Debt & Investment Register	Records relating to the Borrowing and Investment of Money	Accountant	Treasury & Banking Supervisor	No		Official	Electronic	No
00000967	Chief Executive's Office	Financial Solutions	NLC , Culture NL & Fusion Assets Bank Account Opening/Amendment Mandates	Personal Data required from Council Officers , Members & Directors to open Operational banks accounts	Accountant	Treasury & Banking Supervisor	No		Official	Electronic	Yes
00000966	Chief Executive's Office	Financial Solutions	Treasury, Capital & Controls Staff Information	Personal information for managing staff in connection with absences, health etc	Head of Financial Solutions	Accountant	No		Official	Paper	Yes
00000965	Chief Executive's Office	Financial Solutions	Treasury Management , Systems, Capital Staff Information	Personal information for managing staff in connection with absences, health etc	Head of Financial Solutions	Accountant	No		Official	Electronic	Yes
00000964	Chief Executive's Office	Financial Solutions	Council Credit Card Policy Records	Personal Data for Credit Card holders	Accountant	Treasury & Banking Supervisor	No		Official	Electronic	Yes
00000963	Chief Executive's Office	Financial Solutions	SW Basic Living Allowance Standing Orders	Personal Data for SW Service Users	Accountant	Treasury & Banking Supervisor;Assistant Accountant	No		Official	Electronic	Yes
00000962	Chief Executive's Office	Financial Solutions	Social Work Basic Living Allowance Standing Orders	Personal Data for SW Service Users	Accountant	Treasury & Banking Supervisor	No		Official	Electronic	Yes
00000961	Chief Executive's Office	Financial Solutions	Payroll Payment Processing	Staff name , payroll ref and bank account details	Accountant	Treasury & Banking Supervisor	No		Official	Electronic	Yes
00000960	Chief Executive's Office	Financial Solutions	North Lanarkshire Municipal Bank Ltd Governance	Personal Data for Company Secretary , Directors and Shareholders	Accountant	Assistant Accountant	No		Official	Electronic	No
00000959	Chief Executive's Office	Financial Solutions	North Lanarkshire Municipal Bank Ltd Governance	Personal Data for Company Secretary , Directors and Shareholders	Accountant	Assistant Accountant	No		Official	Electronic	Yes
00000958	Chief Executive's Office	Financial Solutions	Office of Public Guardianship (OPG) Accounts	OPG Access to Funds account administration	Accountant	Assistant Accountant	No		Official	Electronic	Yes
00000957	Chief Executive's Office	Financial Solutions	Office of Public Guardianship (OPG) Accounts	OPG Access to Funds account administration	Accountant	Assistant Accountant	No		Official	Electronic	Yes
00000956	Chief Executive's Office	Financial Solutions	Imprest Accounts	Imprest account administration	Accountant	Assistant Accountant;Finance Assistant (38 wk);Treasury & Banking Supervisor	No		Official	Electronic	Yes
00000955	Chief Executive's Office	Financial Solutions	Imprest Accounts	Imprest account administration	Accountant	Assistant Accountant;Finance Assistant (38 wk);Treasury & Banking Supervisor	No		Official	Electronic	Yes
00000954	Chief Executive's Office	Talent and Organisational Development	Social Work and Social Care Student placement applications	Application to apply for a placement within NLC as a student Social Worker or HNC Social Care worker. Additional personal information under Covid19 recovery for both placement and student	Leader & Talent Development Manager	Senior Clerical Assistant	No		Official sensitive	Electronic	Yes
00000953	Chief Executive's Office	Talent and Organisational Development	Social Work Senior Practitioner Scheme Applications	Applications open to qualified social workers and occupational therapists currently in front line posts who have completed specified qualifications within the service. References.	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000951	Enterprise and Communities	Housing Solutions	Housing Applications - CHR	Cancelled & housed common housing register applications	Locality Housing Manager	Administrative Officer	No		Official	Paper	No
00000950	Enterprise and Communities	Housing Solutions	Allocations Team	Allocation Information - Current/FormerNames, addresses, details of property offers, Matching Proformas Names, addresses, details of property offers, New Build information, names, addresses, property types and sizes, contractors, dates, household info, Per Termination inspection details, name, address, forwarding address, household details, rent balances, phone number	Locality Housing Manager	Administrative Officer	No		Official	Electronic	No
00000949	Enterprise and Communities	Housing Solutions	Estates Team	Estates - Application for Alterations, Abandonment, Breach of Tenancy, Change of Name, Change of Tenancy, Succession to tenancy, Lock-up and Garage Reserve Sites, New Tenant Checklist/Settling in Visit, Application for pet, Police reports, Application to sub-let , Tenancy References	Locality Housing Manager	Administrative Officer	No		Official	Electronic	No
00000947	Enterprise and Communities	Housing Solutions	Airdrie Housing Estate Management	Information in relation to , Application for Alterations , Abandonment,Breach of Tenacy, Change of Name ,Change of Tenancy ,Succession to tenancy ,Lock-up and Garage Reserve Sites, New Tenant Checklist/Settling in Visit, Application for pet, Police reports, Application to sub-let , Tenancy References	Locality Housing Manager	Admin Officer	No		Official sensitive	Paper	Yes
00000946	Enterprise and Communities	Housing Solutions	Airdrie Housing Estate Management	Estate Management Database holds information in relation to all applications received, dates received and date of decision. Garden Assistance Database - holds information in relation to all residents who are on Garden Assistance Scheme.	Locality Housing Manager	Admin Officer	No		Official sensitive	Electronic	Yes
00000945	Enterprise and Communities	Employee Service Centre	Joint Staffing Watch - Youth Data (Annual Return)	The quarterly Joint Staffing Watch survey is designed to provide authorities, and the public, with regular, consistent information on local authority staff numbers. Summary information by authority will be published by the Scottish Government.	Employee Service Centre Manager	Workforce Analytics Lead;Workforce Analytics Lead	No		Official sensitive	Electronic	Yes	http://https://procxed.scotxed.net/ProcXed/Security/Logon.aspx?ctxid, http://https://procxed.scotxed.net/ProcXed/Security/Logon.aspx?ctxid
00000944	Enterprise and Communities	Employee Service Centre	Joint Staffing Watch (Quarterly return)	The quarterly Joint Staffing Watch survey is designed to provide authorities, and the public, with regular, consistent information on local authority staff numbers. Summary information by authority will be published by the Scottish Government.	Employee Service Centre Manager	Workforce Analytics Lead;Workforce Analytics Lead	No		Official sensitive	Electronic	Yes	http://https://procxed.scotxed.net/ProcXed/Security/Logon.aspx?ctxid, Scottish Government Requirement
00000943	Enterprise and Communities	Employee Service Centre	Office of National Statistics - Business Register and Employment Survey	The purpose of this survey is to collect the data required for updating the Office of National Statistics (ONS) Inter-Departmental Business Register(IBDR) and the data required for producing annual employment statistics. ONS uses the IDBR to design statistical surveys required to produce UK National Accounts.	Employee Service Centre Manager	Workforce Analytics Lead;Workforce Analytics Lead	No		Official sensitive	Electronic	Yes	https://www.secure-transfer.statistics, Notice given under Section 1 of the Statistics of Trade Act 1947. This website link is only created during teh downloading and uploading period.
00000942	Enterprise and Communities	Employee Service Centre	Local Authority Social Work Services Staffing Statistics	Annual Social work employee return	Employee Service Centre Manager	Workforce Analytics Lead;Workforce Analytics Lead	No		Official sensitive	Electronic	Yes	http://www.data.sssc.uk.com, Agreement with Scottish Social Services Council
00000941	Enterprise and Communities	Procurement Solutions	Development and Disposals	The folder contains: Personal details on databases which record garden ground applications received and tender records for property bids Letters/Memos/Reports Commercially sensitive details relating to land and property transactions.	Group Manager (Estates)	Surveyor	No		Official sensitive	Electronic	Yes	https://www.northlanarkshire.gov.uk/CHttpHandler.ashx?id=22688&p=0, Estates Privacy Statement
00000940	Chief Executive's Office	Employee Service Centre	PRD Documents	PRD Documents	HR Transformation & Engagament Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000939	Chief Executive's Office	Employee Service Centre	Staff 1-2-1	Staff 1-2-1 documents	HR Transformation & Engagament Manager	Team Lead - HR Compliance & Audit	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000938	Chief Executive's Office	Employee Service Centre	Blank Forms/HR Policies	Blank HR Forms and HR policies Details of payrun schedules, payscales, HT lists, Cluster school lists, pension rates	HR Transformation & Engagament Manager	Senior Advisor - Workforce Engagement & Website Administration	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000937	Chief Executive's Office	Employee Service Centre	Jury Citations	Documentation while working on this and pass to People Helpdesk Advisor for completion	HR Transformation & Engagament Manager	Senior Advisor - People Help Desk	No		Official	Electronic	Yes
00000936	Chief Executive's Office	Employee Service Centre	Abatements	Copy of abatement documentation - while working on abatement and when passed to People Helpdesk Senior Advisor for signing. Once completed, this is passed to appropriate HR Operations Team for second officer checking	HR Transformation & Engagament Manager	Senior Advisor - People Help Desk	No		Official	Electronic	Yes
00000935	Chief Executive's Office	Employee Service Centre	Missing Reporting Manager Report	BO report showing all employees with missing reporting manager - this then allows People HelpDesk Advisors to investigate and assign reporting managers	HR Transformation & Engagament Manager	Senior Advisor - People Help Desk	No		Official	Electronic	Yes
00000934	Chief Executive's Office	Employee Service Centre	People HelpDesk Staff Absence	Details of any sickness, FARM's, Disciplinarys etc if appropriate	HR Transformation & Engagament Manager	Senior Advisor - People Help Desk	No		Official	Electronic	Yes
00000932	Chief Executive's Office	Employee Service Centre	PVG Documentation	PVG Documentation	HR Transformation & Engagament Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000931	Chief Executive's Office	Employee Service Centre	Trent Structure - Creation/Amendment/Cessation Request form	These forms are sent to the ESC systems administration team by an authorised signatory. Usually from a Senior Business Partner or Business Partner within the applicable service. The sys admin use this data to update iTrent structure as appropriate. For bulk creation, spreadsheet templates can used to replace these forms, allowing quicker completion.	Employee Service Centre Manager	Workforce Systems and Analytics Manager;Workforce Systems Admin Team Lead	No		Official	Electronic	No
00000930	Chief Executive's Office	Employee Service Centre	iTrent Access Security Form	This form is requred to be authorised by an appropriate line manager and sent via email to ESC- WorkforceSystemsAdminTeam@northlan.gov.uk. The systems admin team shall then create the correct level of access for the employee on iTrent, ensuring that the data accessible and amending/updating of said data, is appropriate to the employee's role. This form is only required for access to the core iTrent System. Access for manager Self Service is based on the employees position and all employees obtain access to Employee Self Service.	Employee Service Centre Manager	Workforce Systems and Analytics Manager;Workforce Systems Admin Team Lead	No		Official sensitive	Electronic	Yes
00000929	Chief Executive's Office	Employee Service Centre	iTrent HR/Payroll System	This system contains all employee data for HR & Payroll purposes. This employee data can include: Employee Name (including former surname) Address details Address History Bank Account Details PVGs / SSSCs / Disclosures registration & expiration date Contact Details Criminal Conviction Questionnaire confirmation Driving Licences / Additional Driving Licence Email address (Work and/or Personal) Emergency Contacts Details Ethnic Origin Ethnic Origin - Other classification? Gender reassignment classification STSS Personal Details (GTC Number registration and expiration)date Health Questionnaire confirmation HESA Personal Details Immigration Checks Key Date Details (start date and DOB) Marital Status National Insurance Number Nationality Next of Kin NI No (Social Security No. on iTrent) Passport Details Qualifications Questionnaires Religion Residency Permits Self-certified Disabled Self-certified Disabled description Sex Identifier Sexual Orientation Telephone number (Work or Personal) Trade Union Membership Confirmation Visas Work Permit Employee Photograph Pro-nouns Contracts Scanned documentation Active Directory Information Authroisation Sickness Absence / Industrial Injury Absence Reason Absence Start Date Absence End Date Certification information Certification Attachments Type (Full Day/Part Day) Working Days Lost Absence Stages Maternity/Paternity/Adoption information KIT information Annual Leave/ Bank Holiday information Authorisation information on requests Flexi Records Discipline/Grievance Records For Employee Payroll Information, the data can include: Arrestments Council Tax & Rent Payment information Court Orders Death In Service - Payment to Next of Kin - Details of payee Death In Service - Short Term Pension Elections payments FPS Overpayments P45 Letters Pay History Payslips Pension Membership & contributions Pensions Salary Information - Payslips Starter Checklist Student Loans Tax Codes Terminating casual employees who have not worked for a period of time Third Party Claims. Employer Liability, Spec of Docs Time & Expenses Claims Union Membership Confirmation Voluntary Deductions Working Tax Credits For employment structural/pay information: Onscreen information is as follows: Unit Location Post Number Position Number Job Grade FTE Contracted Hours SCP (FT Salary) - Hourly Rate Next increment date Protected rate of pay Grade Minimum Grade Maximum Category Basis Type Annual Weeks Worked Org Code Dept Code Cost Centre Employee Type Terms & Conditions (attached to Position)	Employee Service Centre Manager	Workforce Systems and Analytics Manager;Workforce Systems Admin Team Lead	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes	https://www.gov.uk/topic/business-tax/paye, PAYE and Payroll for Employers
00000927	Chief Executive's Office	Employee Service Centre	Help Desk Risk Register	Risk register spreadsheet	HR Transformation & Engagament Manager	Team Lead - HR Compliance & Audit	Yes	opendata@northlan.gov.uk	Official	Electronic	No
00000926	Chief Executive's Office	Employee Service Centre	FAQ Documents	Spreadsheet containing FAQ documents	HR Transformation & Engagament Manager	Senior Advisor - Workforce Engagement & Website Administration	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000925	Chief Executive's Office	Employee Service Centre	Agenda and Minutes of Team Meetings	Agendas and minutes of meetings at Team meeting	HR Transformation & Engagament Manager	Senior Advisor - Workforce Engagement & Website Administration	Yes	opendata@northlan.gov.uk	Official	Paper	Yes
00000924	Chief Executive's Office	Employee Service Centre	Compliments	Compliments received by employees	HR Transformation & Engagament Manager	Senior Advisor - Workforce Engagement & Website Administration	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000923	Chief Executive's Office	Employee Service Centre	Minutes and Agenda of Team Meetings	Agendas and minutes of meetings at Team meeting	HR Transformation & Engagament Manager	Senior Advisor - Workforce Engagement & Website Administration	No		Official	Electronic	Yes
00000922	Chief Executive's Office	Employee Service Centre	Staff Notepads	Staff notepad from telephone calls	HR Transformation & Engagament Manager	Senior Advisor - Workforce Engagement & Website Administration	Yes	opendata@northlan.gov.uk	Official	Paper	Yes
00000921	Chief Executive's Office	Employee Service Centre	PVG Diary and Log	Diary for PVG appointments and log detailing details of PVG application and progress of application	HR Transformation & Engagament Manager	Senior Advisor - Workforce Engagement & Website Administration	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000920	Chief Executive's Office	Employee Service Centre	Staff Score-cards	Score-cards detailing levels of calls/emails took by Helpdesk staff	HR Transformation & Engagament Manager	Senior Advisor - Workforce Engagement & Website Administration	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000919	Chief Executive's Office	Employee Service Centre	Netcall	Call and email monitoring system	HR Transformation & Engagament Manager	Senior Advisor - Workforce Engagement & Website Administration	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000916	Chief Executive's Office	Employee Service Centre	Email Archives	Copy of all emails received/sent by HelpDesk	HR Transformation & Engagament Manager	Senior Advisor - Workforce Engagement & Website Administration	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000915	Enterprise and Communities	Talent and Organisational Development	Graduate Apprenticeship Tracking Documents	tracking system for gradudate apprenticeship applications	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000914	Enterprise and Communities	Talent and Organisational Development	Graduate Apprenticeship application forms	internal and external graduate appenticeship application forms	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000913	Enterprise and Communities	Talent and Organisational Development	Personal 360 Feedback	Psychometric assessment tool used as part of leadership and management development	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000912	Enterprise and Communities	Talent and Organisational Development	Personal Insights Profile	Personal development self assessment	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000911	Enterprise and Communities	Talent and Organisational Development	Childcare Voucher Contracts	Information on staff applying for the scheme	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000910	Enterprise and Communities	Talent and Organisational Development	Further/Higher Education	Information on staff undertaking further/higher education qualifications	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000909	Enterprise and Communities	Talent and Organisational Development	CMI Records	Records of staff undertaking the Chartered Managment Institute qualification	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000908	Enterprise and Communities	Talent and Organisational Development	Log in to learn	E-learning training records	Leader & Talent Development Manager	Senior Clerical Assistant	No		Official sensitive	Electronic	Yes
00000907	Enterprise and Communities	Talent and Organisational Development	Brightwave Management Centre	Staff Training Records	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000906	Enterprise and Communities	Talent and Organisational Development	Training Needs Analysis Results	Results of web based database	Leader & Talent Development Manager	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000905	Enterprise and Communities	Talent and Organisational Development	Further Education Employee Files	Files with details of employee information regarding further education	Talent & OD Business Partner	Senior Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000904	Enterprise and Communities	Planning and Place	Planning Registers - Pre 2008	Planning registers	Planning & Place Manager	Team Leader	No		Official	Paper	No
00000903	Enterprise and Communities	Planning and Place	Section 75 Applications	Application forms and back up information relating to Section 75s	Planning & Place Manager	Team Leader	No		Official	Electronic	No
00000902	Enterprise and Communities	Planning and Place	Section 50 applications	Application forms and back up information relating to Section 50s	Planning & Place Manager	Team Leader	No		Official	Electronic	No
00000901	Enterprise and Communities	Planning and Place	Appeal case files	Information relating to planning application appeals	Planning & Place Manager	Team Leader	No		Official sensitive	Electronic	Yes
00000900	Enterprise and Communities	Planning and Place	Enforcement Case Files	Enforcement case files	Planning & Place Manager	Team Leader	No		Official sensitive	Electronic	Yes
00000899	Enterprise and Communities	Planning and Place	Block files - pre 2006	Planning history information split by geographical area	Planning & Place Manager	Team Leader	No		Official sensitive	Paper	Yes
00000898	Enterprise and Communities	Planning and Place	Block Files - post 2006	Planning history information split by geographical area	Planning & Place Manager	Team Leader	No		Official	Paper	No
00000897	Enterprise and Communities	Planning and Place	Planning application case files	Planning application case files	Planning & Place Manager	Team Leader	No		Official sensitive	Paper	Yes
00000891	Chief Executive's Office	Employee Service Centre	Paternity Leave	Electronic form completed by service and sent to HR Ops Teams then saved in digital personal record on restricted shared drive and DM system within iTrent	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000890	Chief Executive's Office	Employee Service Centre	Paternity Leave	Electronic copies of forms and correspondence regarding paternity leave applications saved in cloud teams drive and employee personal records via DM system.	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000889	Chief Executive's Office	Employee Service Centre	Maternity Leave	Electronic copies of forms and correspondence regarding maternity leave applications.	Employee Service Centre Manager	Team Lead - People Operations	No		Official	Electronic	Yes
00000888	Chief Executive's Office	Employee Service Centre	Maternity Leave	All documents and correspondence regarding maternity leave applications. Electronic copies retained in employee personal record and where applicable shared teams drive/restricted shared drive	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000887	Chief Executive's Office	Employee Service Centre	Trade Union Subscriptions	electronic notification of membership an deductions to payroll for employee deduction set up	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000886	Chief Executive's Office	Employee Service Centre	Carers leave	Electronic copies of all carers leave correspondence	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000884	Chief Executive's Office	Employee Service Centre	Notification of Change Form	Electronic copy of notification of change form as submitted from the manager	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000883	Chief Executive's Office	Employee Service Centre	Notification of Change Form	Notification of change form as submitted from Line Managers	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000882	Chief Executive's Office	Employee Service Centre	Contracts of Employment	Electronic copies of contracts, variations, extensions etc	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000881	Chief Executive's Office	Employee Service Centre	Contracts of Employment	copies of all contracts/variations/extensions etc	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000879	Chief Executive's Office	Employee Service Centre	Buy and Bank	Application to buy and bank annual leave - Applied through myself electronically.	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000878	Chief Executive's Office	Employee Service Centre	Mileage and subsistence claim forms	Electronic mileage and subsistence claim forms	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000877	Chief Executive's Office	Employee Service Centre	Mileage and subsistence claim forms	Paper copies of mileage and subsistence claim forms	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000876	Chief Executive's Office	Employee Service Centre	Overtime Claims	Electronic copies of payroll claim forms sent by e-mail into mailbox	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000875	Chief Executive's Office	Employee Service Centre	Overtime claims	Overtime Claims - Electronic - This is now processed by the employee through myself no paper copies received	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Paper	Yes
00000874	Chief Executive's Office	Employee Service Centre	Pension Forms	Electronic copies of pension forms for retirals, opt in and out. VRS etc. - This is now administered by payroll & pension Team	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000873	Chief Executive's Office	Employee Service Centre	Pension Forms	Copies of pension forms for retirals. VRS, Option in/Opting out etc.	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Paper	Yes
00000872	Chief Executive's Office	Employee Service Centre	Personnel Files	Personal record of individual employee containing: Contract Details, Start/Finish, Training, Disciplinary, Absence Detail, Special Leave. pension etc and other employee changes related information.	Employee Service Centre Manager	Team Lead - HR Compliance & Audit	No		Official	Electronic	Yes
00000871	Enterprise and Communities	Housing Solutions	Estate Management Letters	Breach of Tenancy, Succession, Change of Tenancy, Application for Pets, Bonudaries, Close Issues, Bins, Permanent Changes, Application for Alterations	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000870	Enterprise and Communities	Housing Solutions	Estate Management Estate Management Spreadsheet	Name, Address, Contact Number, Subject description, Staff Names, Property Details, Benefit Details, Tenure Details	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000869	Enterprise and Communities	Housing Solutions	Estate Management Drawers, Archive Boxes, Folders	Garden Assistance Info Name, Address, DOB, Contact Number, Tenure Type, Benefit details	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000868	Enterprise and Communities	Housing Solutions	Estate Management Garden Assistance Database	Name, Address, DOB, Contact Number, Tenure Type, Benefit details	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000867	Enterprise and Communities	Housing Solutions	Former Tenant House Files	Archive Cabinets including Tenancy agreement, letters from tenant, CHR forms, letters to tenant, Settling In Visit info, financial assessments, rent arrears documents, garden work packs	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000866	Enterprise and Communities	Housing Solutions	Common Housing Register system	Names, address, household info, phone numbers, medical info, confidential info re why a move required, documents - points notification, missing info, ID checks	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000865	Enterprise and Communities	Housing Solutions	Spreadsheets	Allocations New Build information, names, addresses, property types and sizes, contractors, dates, household info	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000864	Enterprise and Communities	Housing Solutions	Allocations Folders	Permanent changes sheets with names, addresses, household info, Allocation Cards - Current/FormerNames, addresses, details of property offers, Matching Proformas Names, addresses, details of property offers, New Build information, names, addresses, property types and sizes, contractors, dates, household info, Per Termination inspection details, name, address, forwarding address, household details, rent balances, phone number	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000863	Enterprise and Communities	Housing Solutions	Allocations Spreadsheets	Health Assessment Info, names, address, medical conditions, supporting documents, assessment forms	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000862	Enterprise and Communities	Housing Solutions	Allocations Archive Boxes	Cancelled/Housed Applications	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000861	Enterprise and Communities	Housing Solutions	Allocations Folders, cabinets, filing trays	Housing Applications Names, address, household info, phone numbers, medical info, confidential info re why a move required, documents - points notification, missing info, ID checks, ID, supporting letters from friends/family/NHS, Changes of Circumtsances/Addresses, Health Assessments, Notice to Quit from PSL	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000860	Enterprise and Communities	Housing Solutions	Anti Social Behaviour Letters	Notice of Proceedings, Warnings, Information etc	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000859	Enterprise and Communities	Housing Solutions	HSMS	Anti Social Contact names, D.O.B, Contact Numbers, Addresses, Incident Details, Staff Names, Landlord Names & Addresses, Email Addresses, Police Disclosures, Extract of Convictions	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000858	Enterprise and Communities	Housing Solutions	Anti Social Drawers, Archive Boxes, Folders	Contact names, D.O.B, Contact Numbers, Addresses, Incident Details, Staff Names, Landlord Names & Addresses, Email Addresses, Police Disclosures, Extract of Convictions	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000857	Enterprise and Communities	Trading Standards	Personnel Records	Personnel records relating to managing absence, sickness absence, PRD's and training.	Support Services Manager	Assistant Support Officer	No		Official sensitive	Electronic	Yes
00000856	Enterprise and Communities	Trading Standards	Personnel Records	Personnel records relating to managing absence, sickness absence PRD's and training.	Support Services Manager	Assistant Support Officer	No		Official sensitive	Paper	Yes
00000855	Enterprise and Communities	Enterprise	External Funding Alert Distribution List	Distribution list containing name and email address	Enterprise Manager	Enterprise Support Officer	No		Official	Electronic	Yes
00000854	Enterprise and Communities	Enterprise	Kelvin Valley LEADER Programme	Electronic copies of project applications, LAG decisions, awards, SGovt Audit, correspondence, emails etc.	Enterprise Manager	Enterprise Support Officer	No		Official	Electronic	Yes	https://www.ruralnetwork.scot/funding/leader, Kelvin Valley LEADER Programme
00000853	Enterprise and Communities	Enterprise	Kelvin Valley LEADER Programme	Applicant Information, Application, Awards, Claims evidence, Correspondence, Emails etc	Enterprise Manager	Enterprise Support Officer	No		Official sensitive	Paper	Yes	https://www.ruralnetwork.scot/funding/leader, LEADER Programme Guidance
00000852	Enterprise and Communities	Housing Solutions	Folders/Packs	Settling In Visit Packs, name, address, household info, housing application form incl all corresponding documents, contact numbers	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000851	Enterprise and Communities	Housing Solutions	HSMS	Assessment plans, matrix scoring, risk assessments, dob, contact telephone numbers, current & previous, addresses, mental health & addiction information, consent forms, outcomes of visits/appts, income details	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000850	Enterprise and Communities	Housing Solutions	Letters	Support assessment invite, home visit appointments	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000849	Enterprise and Communities	Housing Solutions	Housing Support Archive Boxes	copy letters, copy referrals to GPs & other external providers, dob, contact telephone numbers, current & previous addresses, mental health & addiction information, consent forms, outcomes of vists/appts, income details	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000848	Enterprise and Communities	Housing Solutions	Housing Support Drawers	Assessment plans, matrix scoring, risk assessments	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000847	Enterprise and Communities	Housing Solutions	Archive Boxes	Historic HPA folders, GP referrals, consent forms, HPA, termination, Income details, appts / visits, mental health and addiction info	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000846	Enterprise and Communities	Housing Solutions	Letters	Homlessness Contact, appointments, missing info, HPA decision	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000845	Enterprise and Communities	Housing Solutions	HSMS	Homeless Info in HSMS HPA, dob, contact telephone numbers, current and previous addresses, visits/appts, mental health and addictions info	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000844	Enterprise and Communities	Housing Solutions	Spreadsheets	Storage Service - Name, previous and current address, cost of storage, Cmments on housing situation and any changes to CHR	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000843	Enterprise and Communities	Housing Solutions	Folders	Storage service - Name, previous and current addresses, items going into Storage, Contact number	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000842	Enterprise and Communities	Housing Solutions	Drawers	HPA folders, GP referrals, consent forms, HPA, termination, Income details, appts / visits, mental health and addiction info	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000840	Enterprise and Communities	Housing Solutions	Cabinets	Tenancy agreement, letters from tenant, CHR forms, letters to tenant, Settling In Visit info, financial assessments, rent arrears documents, garden work packs	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000839	Enterprise and Communities	Housing Solutions	Cabinets	Tenancy agreement, letters from tenant, CHR forms, letters to tenant, Settling In Visit info, financial assessments, rent arrears documents, garden work packs	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000838	Enterprise and Communities	Housing Solutions	Spreadsheets	Chil & Adult Protection meeting invites, representaion details, dates of meetings	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000837	Enterprise and Communities	Housing Solutions	Drawers	Child & Adult Protection Invites, minutes from hearings, outcome letters, decisions from meetings, details from other agencies i.e NHS, Health & Social Care, Education	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000836	Enterprise and Communities	Housing Solutions	Spreadsheet	Garden works raised to contractors containing names, addresses, costs	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000835	Enterprise and Communities	Housing Solutions	Spreadsheet	Taxi requests from homeless Service Users	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000834	Enterprise and Communities	Housing Solutions	Spreadsheet	Orders for Fast Packs for Service Users	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000833	Enterprise and Communities	Housing Solutions	Spreadsheet	Orders raised for homeless properties in Bellshill, Viewpark, New Stevenson & Holytown	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000832	Enterprise and Communities	Housing Solutions	Spreadsheet	Utility vouchers issued for void & homeless properties	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000831	Enterprise and Communities	Housing Solutions	Folders	Copy utility vouchers for void & homeless properties	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000830	Enterprise and Communities	Housing Solutions	Folders	Copy invoices for cleaning materials, uniforms, garden orders, homeless requirements, fast packs, taxi, PSL landlords, office equip, stationary, cartridges, postage, confidential waste, windoow cleaning, office maintenance, telephone accounts, utility	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000829	Enterprise and Communities	Housing Solutions	Letters	Councillor enquiry Acknowledgements, outcomes	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000828	Enterprise and Communities	Housing Solutions	Spreadsheet	Elected member names, constituent name & address, reason for enquiry	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000827	Enterprise and Communities	Housing Solutions	MS Access Database	Mail monitoring system Name, Address, Contact Number, Mail description, Staff Names	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000826	Enterprise and Communities	Housing Solutions	MS Access Database	Mail monitoring Name, Address, Contact Number, Mail description, Staff Names	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000825	Enterprise and Communities	Housing Solutions	Office Diary	Staff Leave, meeting room bookings, training, names, locations	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000824	Enterprise and Communities	Housing Solutions	Drawers, archive boxes, folders	Overtime, holiday requests, mileage, sickness files, phone bills, various request forms, car insurance copies, letters, emergency contacts, home addresses, phone numbers	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000823	Enterprise and Communities	Housing Solutions	Letters	Absence related including contact meetings, hearings, withheld pay, fit note cover	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000822	Enterprise and Communities	Housing Solutions	Office Diary	Staff Leave, meeting room bookings, training including names, locations of meetings etc	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000821	Enterprise and Communities	Housing Solutions	Spreadsheets	Overtime, special/emergency/home sick leave, staffing lists, gift/bonus ball/charity accounts, vacancy reports, budget tracking, training nominations	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000820	Enterprise and Communities	Housing Solutions	Drawers, archive boxes, folders	Overtime, holiday requests, mileage, sickness files, phone bills, various request forms, car insurance copies, letters, emergency contacts, home addresses, phone numbers	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000819	Enterprise and Communities	Environmental Facilities Management	Register of monument inspections	Part of the burial management Confirm SQL database, recording details of H&S inspections of memorials to the NLC Memorial Management Policy	Greenspace Operations Manager	Team Leader (Assets & Technical Development)	No		Official sensitive	Electronic	No
00000818	Enterprise and Communities	Environmental Facilities Management	Register of monument permits	Database recording permits issued to erect memorial headstones in NLC cemeteries	Greenspace Operations Manager	Visitor Support Supervisor	No		Official sensitive	Electronic	Yes
00000817	Enterprise and Communities	Environmental Facilities Management	Memorial Mason Registration Scheme	Details pertaining to certification of memorial masons approved to work in NLC graveyards	Greenspace Operations Manager	Visitor Support Supervisor	No		Official sensitive	Electronic	Yes
00000816	Enterprise and Communities	Environmental Facilities Management	Correspondence and complaints	Incoming letters (scanned),emails, etc and outgoing communication	Greenspace Operations Manager	Country Parks Officer;Country Parks Officer;Country Parks Officer	No		Official sensitive	Electronic	Yes
00000815	Enterprise and Communities	Environmental Facilities Management	Staff records	Start/leave dates, induction records, training, PPE, attendance, discipline, PRDs, emergency contact details, next of kin, payroll, overtime, pensions	Greenspace Operations Manager	Visitor Support Officer	No		Official sensitive	Paper	Yes
00000814	Enterprise and Communities	Environmental Facilities Management	Timesheets	All Arbor staff timesheets	Community Greenspace Manager	Assistant Technical Support Officer	No		Official	Paper	Yes
00000812	Enterprise and Communities	Environmental Facilities Management	PRD's	All Greenspace staff PRD records	Community Greenspace Manager	Conservation & Biodiversity Manager;Forestry & Access Manager;Greenspace Partnership Manager	No		Official	Electronic	Yes
00000811	Enterprise and Communities	Environmental Facilities Management	Planning responses	Greenspace responses to planning requests (biodiversity and access)	Community Greenspace Manager	Biodiversity Projects Officer;Access Officer	No		Official	Electronic	No
00000810	Enterprise and Communities	Environmental Facilities Management	Event booking registers	Contact details for people attending future events	Community Greenspace Manager	Conservation & Biodiversity Manager	No		Official	Paper	Yes
00000809	Enterprise and Communities	Environmental Facilities Management	S14 documentation	Documents relating to queries under S14 of Land Reform (Scotland) Act	Community Greenspace Manager	Access Officer;Forestry & Access Manager	No		Official	Electronic	Yes	http://www.legislation.gov.uk/asp/2003/2/contents, Land Reform (Scotland) Act 2003
00000808	Enterprise and Communities	Environmental Facilities Management	S11 documentation	Documents relating to applications under S11 of Land Reform (Scotland) Act	Forestry & Access Manager	Access Officer	No		Official	Electronic	Yes	http://www.legislation.gov.uk/asp/2003/2/contents, Land Reform (Scotland) Act 2003
00000807	Enterprise and Communities	Environmental Facilities Management	Get Walking Lanarkshire database	Details of walk leaders volunteering with GWL project and walkers taking part in walks Contains contact details (with permissions for Test & Protect)	Community Greenspace Manager	Health Walks Co-ordinator	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000805	Enterprise and Communities	Environmental Facilities Management	NLOAF contact database	contact details for members of the North Lanarkshire Outdoor Access Forum	Community Greenspace Manager	Access Officer	No		Official	Electronic	Yes
00000804	Enterprise and Communities	Environmental Facilities Management	Volunteer database - Greenhead Moss	Contact details for GHM volunteers	Community Greenspace Manager	Countryside Ranger	No		Official	Electronic	Yes
00000803	Enterprise and Communities	Environmental Facilities Management	Volunteer database - Palacerigg	Contact details for PCP volunteers	Community Greenspace Manager	Countryside Ranger	No		Official	Electronic	Yes
00000802	Enterprise and Communities	Environmental Facilities Management	Recorder	Database for recording information on protected species	Community Greenspace Manager	Biodiversity Projects Officer	No		Official	Electronic	Yes
00000799	Enterprise and Communities	Environmental Facilities Management	Vehicle counter data	Vehicle counters are in place at the entrances to all 3 of North Lanarkshire's Country Park to help gauge visitor numbers - NOTE: information currently unavailable due to technical issues	Greenspace Operations Manager	Country Parks Officer	Yes	opendata@northlan.gov.uk	Official	Electronic	No
00000798	Enterprise and Communities	Environmental Facilities Management	Water quality data	Water quality data (Strathclyde Loch and Lochend Loch) collected includes routine water quality testing, riverflow and rainfall rates. Informed by a decision making tool, water quality can be judged using these parameters to be good or poor.	Greenspace & Country Parks Manager	Country Parks Officer;Country Parks Officer;Country Parks Officer	Yes	opendata@northlan.gov.uk	Official	Electronic	No
00000797	Enterprise and Communities	Environmental Facilities Management	Loch inspection reports	Records of routine and non-routine loch inspection, reservoirs engineer reports.	Greenspace Operations Manager	Country Parks Officer	Yes	opendata@northlan.gov.uk	Official	Electronic	No	http://www.legislation.gov.uk/asp/2011/9/contents/enacted, Reservoirs (Scotland) Act 2011
00000796	Enterprise and Communities	Environmental Facilities Management	MRM facility management software record	Facility management software used at Strathclyde Country Park to manage room bookings	Greenspace Operations Manager	Visitor Support Officer	No		Official sensitive	Electronic	Yes
00000795	Enterprise and Communities	Environmental Facilities Management	Event booking paperwork	Event booking forms and correspondence relating to events organised by external parties hosted within North Lanarkshire's three Country Parks	Greenspace Operations Manager	Country Parks Officer	No		Official sensitive	Electronic	Yes
00000794	Enterprise and Communities	Environmental Facilities Management	Loch usage agreements	Regular users of Strathclyde Loch are required to sign a loch usage agreement covering essential matters such health and safety and water quality.	Greenspace Operations Manager	Visitor Support Officer	No		Official sensitive	Paper	Yes
00000793	Enterprise and Communities	Environmental Facilities Management	Land rental agreements (Palacerigg)	Field rental agreements at Palacerigg Country Park	Greenspace Operations Manager	Visitor Support Officer	No		Official sensitive	Paper	Yes
00000792	Enterprise and Communities	Environmental Asset Maintenance	Personnel Records	Personnel records relating to managing absence, PRD's sickness absence etc.	Technical Officer Business Development	Assistant Support Officer	No		Official sensitive	Electronic	No
00000789	Enterprise and Communities	Environmental Asset Maintenance	Safety Inspections	Records of Routine Safety Inspections carried out by inspectors - uploaded to RMS for job management	Roads & Land Maintenance Manager	Roads Maintenance Manager	No		Official	Electronic	No
00000788	Enterprise and Communities	Environmental Assets	DPPP	Disabled Bay Applications	Transportation Manager	Technical Officer Business Development	No		Official sensitive	Electronic	Yes
00000787	Enterprise and Communities	Environmental Asset Maintenance	Finance Documents	Copy requisitions/recharges Income and banking statements Petty Cash Inventory records Paynet transactions	Technical Officer Business Development	Assistant Technical Support Officer	No		Official	Electronic	No
00000786	Enterprise and Communities	Environmental Design, Technical Solutions	Traffic Sensitive Route Plans	Plans		Team Leader (Road Works & Strategy)	No		Official	Electronic	No
00000785	Enterprise and Communities	Environmental Design, Technical Solutions	Traffic Scheme Drawings	Drawings	Assistant Business Manager (Traffic Management, Safety & Design)	Transportation Manager	No		Official	Electronic	No
00000784	Enterprise and Communities	Environmental Design, Technical Solutions	Traffic Signal Database	Traffic Signal Asset list	Assistant Business Manager (Traffic Management, Safety & Design)	Transportation Manager	No		Official	Electronic	No
00000783	Enterprise and Communities	Environmental Design, Technical Solutions	Transport Assessments	Current and/or incomplete developments up to 3yrs old	Transportation Manager	Technical Officer Business Development	No		Official	Electronic	No
00000782	Enterprise and Communities	Environmental Design, Technical Solutions	Traffic Regulation Orders	TRO documents and register	Assistant Business Manager (Traffic Management, Safety & Design)	Transportation Manager	No		Official	Electronic	No
00000781	Enterprise and Communities	Environmental Asset Maintenance	Inventory Records	Street Lighting Inventory is held on RMS (for which we should not be considered owners)	Roads & Land Maintenance Manager	Assistant Business Manager (Roads Operations)	No		Official	Electronic	No
00000780	Enterprise and Communities	Environmental Asset Maintenance	APS Records	Daily whereabouts sheets, call out and night shift repair recoords	Roads & Land Maintenance Manager	Assistant Business Manager (Roads Operations)	No		Official	Electronic	No
00000779	Enterprise and Communities	Environmental Assets	Electrical Safety Certificates	6 year electrical testing certificates	Roads & Land Maintenance Manager	Technical Officer (Technical & Business Development)	No		Official	Electronic	No
00000778	Enterprise and Communities	Environmental Asset Maintenance	Traffic Surveys	Survey information - kept for 3 years	Roads & Land Maintenance Manager	Assistant Business Manager (Roads Operations)	No		Official	Electronic	No
00000777	Enterprise and Communities	Environmental Asset Maintenance	License and Permit Files	Street Traders SRWR (Symology permits) Drop Kerbs	Roads & Land Maintenance Manager	Assistant Business Manager (Roads Operations)	No		Official	Electronic	No
00000776	Enterprise and Communities	Environmental Assets	Planning Application Observations	Response to information requests	Transportation Manager	Technical Officer (Technical & Business Development)	No		Official	Electronic	No
00000775	Enterprise and Communities	Environmental Asset Maintenance	Gully Inventory	Cleaning Records/Seepage from APS. Maintenance of NLC gullys, seepage location reports.	Roads & Land Maintenance Manager	Assistant Business Manager (Roads Operations)	No		Official	Electronic	No
00000774	Enterprise and Communities	Environmental Asset Maintenance	RCC - Roads Construction Consents	Drawings and correspondence including bond information. Records for adopted development roads have been scanned and stored centrally (TRIM) Lighting Design, Drainage layout, layout plans, bond certificates,	Roads & Land Maintenance Manager	Assistant Business Manager (Roads Operations)	No		Official	Electronic	No
00000773	Enterprise and Communities	Housing Solutions	Airdrie Housing Anti Social Records	Copy of complaint outcome letters, correspondance from Police Scotland, Social Work, Health in relation to anti social complaints	Locality Housing Manager	Admin Officer	No		Official sensitive	Paper	Yes
00000772	Enterprise and Communities	Housing Solutions	Airdrie Housing Anti Social Records	Copy of complaint outcome letters, correspondance from Police Scotland, Social Work, Health in relation to anti social complaints	Locality Housing Manager	Admin Officer	No		Official sensitive	Electronic	Yes
00000766	Chief Executive's Office	Business Solutions	GIS information	Information to the GIS mapping of data in relation to North Lanarkshire. Outputs from this are shared with council services, partners and public.	Data Intelligence Manager	Senior Officer Planning	No		Official sensitive	Electronic	No
00000765	Chief Executive's Office	Business Solutions	Scottish Index of Multiple Deprivation	Information relating to Scottish Index of Multiple Deprivation including outputs from 2006, 2009, 2012, 2016 and 2020. Outputs from this are shared with council services, partners and public.	Data Intelligence Manager	Senior Officer Planning	No		Official sensitive	Electronic	No
00000764	Chief Executive's Office	Business Solutions	Ward and datazone information	Information relating to wards and datazones in the North Lanarkshire area including maps and profiles. Outputs from this are shared with council services, partners and public	Data Intelligence Manager	Senior Officer Planning	Yes	opendata@northlan.gov.uk	Official	Electronic	No
00000763	Chief Executive's Office	Business Solutions	Housing information	Information relating to housing in North Lanarkshire including housing stock, council tax, fuel poverty, homelessness. Outputs from this are shared with council services, partners and public	Data Intelligence Manager	Senior Officer Planning	No		Official sensitive	Electronic	No
00000762	Chief Executive's Office	Business Solutions	Census Information	Information relating to the Census 2022, Census 2011 and previous versions . Outputs from this are shared with council services, partners and public	Data Intelligence Manager	Senior Officer Planning	No		Official sensitive	Electronic	No
00000761	Chief Executive's Office	Business Solutions	Population Information	Information relating to the population of North Lanarkshire including Popgroup software outputs, population, estimates, population projections, life expectancy, migration and travel to work. Outputs from this are shared with council services, partners and public	Data Intelligence Manager	Senior Officer Planning	No		Official sensitive	Electronic	No
00000758	Enterprise and Communities	Environmental Asset Maintenance	List of Public Roads	List of all Roads within NLC that have been formally adopted		Team Leader (Road Works & Strategy)	No		Official	Electronic	No
00000757	Enterprise and Communities	Environmental Design, Technical Solutions	APS H&S Assessments	APS Site Specific Health & Safety Plans		Team Leader (Road Works & Strategy)	No		Official sensitive	Electronic	No
00000756	Chief Executive's Office	Business Solutions	Fairness Commission	Information relating to the management and delivery of the Fairness Commission	Business Strategy Manager	Data Intelligence Manager	No		Official sensitive	Electronic	Yes
00000752	Enterprise and Communities	Environmental Design, Technical Solutions	Private Contractor Contract Documents	Tender Documents and Contract Information		Team Leader (Road Works & Strategy)	No		Official sensitive	Electronic	No
00000751	Enterprise and Communities	Environmental Design, Technical Solutions	SEPA Information	SEPA Information and Coal Mining Information	Senior Engineer/Officer(Flooding & Drainage)	Technical Officer (Technical & Business Development)	No		Official	Electronic	No
00000749	Enterprise and Communities	Environmental Design, Technical Solutions	Contract Documents	Contract Documents for drainage works and inspection & cleansing of drains and culverts		Technical Officer Business Development	No		Official	Electronic	No
00000748	Enterprise and Communities	Environmental Design, Technical Solutions	Site Survey Reports	Ground Investigations, Contract Documents, flooding, inspections of watercourses and trash screens, CCTV survey reports of drains			No		Official	Paper	No
00000746	Chief Executive's Office	Business Solutions	Team Financial Information	Range of financial information related to team and projects delivered	Business Strategy Manager	Delivery Manager	No		Official sensitive	Electronic	Yes
00000744	Chief Executive's Office	Business Solutions	MSPs and MPs	Sharepoint file accessed by all services in the council to log and record actions in relation to MSP and MP enquiries	Relationship Manager	Support Officer (Business Partnership)	No		Official sensitive	Electronic	Yes
00000742	Enterprise and Communities	Procurement Solutions	HSMS System	Processing and creation of Invoices and SOR details relating to each contractor, Budgetery information relating to individual contractors and job amounts, Creating Property Works Orders for maintenance, Contractors details and email addresses.	Group Manager Support Services	Assistant Contract Support Officer	No		Official sensitive	Electronic	No
00000741	Enterprise and Communities	Procurement Solutions	Personel Information	I-Trent system for Personal information about staff including time recording (e.g. sickness, overtime, special leave, holidays, medical appointments, mileage information etc) and contact information,	Group Manager Support Services	Assistant Contract Support Officer	No		Official sensitive	Electronic	Yes
00000740	Enterprise and Communities	Housing Solutions	Personnel Information	Absence Management paperwork, emergency contact details, mileage, ovetime	Locality Housing Manager	Admin Officer	No		Official sensitive	Paper	Yes
00000738	Enterprise and Communities	Housing Solutions	Arrears Monitoring	Archive records held due to legislation timelines	Housing Operations Manager	Business Development Officer	No		Official sensitive	Paper	Yes
00000737	Enterprise and Communities	Housing Solutions	Arrears monitoring	Copies of letters, spreadsheets regarding arrears process. Replies to Cllr/MSP enquiries	Housing Operations Manager	Business Development Officer	No		Official sensitive	Electronic	Yes
00000736	Enterprise and Communities	Housing Solutions	Arrears Monitoring	All letters, forms, paperwork regarding rent arrears and rent court action. Including NOP's and decrees, benefit, DHP applications	Housing Operations Manager	Business Development Officer	No		Official sensitive	Paper	Yes
00000734	Enterprise and Communities	South Repairs	Electronic Personnel Records for CCC	Electronic Personnel Records for CCC	Customer Service Manager	Development Officer	No		Official sensitive	Electronic	Yes
00000733	Enterprise and Communities	Housing Solutions	Physical storage of Scanned items	Items scanned to benefits, Council Tax, Blue Badge Teams, Education, Scottish Welfare Team	Customer Service Manager	Operations Manager	No		Official sensitive	Paper	Yes
00000732	Enterprise and Communities	Housing Solutions	Physical Personnel records	pesonell records for staff saved in restricted access Teams folder	Customer Service Manager	Operations Manager	No		Official sensitive	Electronic	Yes
00000731	Enterprise and Communities	South Repairs	Netcall Call management system	Contains recorded calls for feedback and development purposes, customer phone numbers linked to calls, internal Council phone numbers stored within the system as well.	Customer Service Manager	Development Officer	No		Official	Electronic	Yes
00000728	Enterprise and Communities	Housing Solutions	Qmatic Customer Management System For First Stop shops	Customer data analysis and queue mangement system for all FSS. Contains names and adresses of customers and histories of their previous visits to First Stop Shops	Customer Service Manager	Operations Manager	No		Official sensitive	Electronic	Yes
00000726	Enterprise and Communities	Housing Solutions	Customer Bank Records	All account information for Municipal Bank customers	Customer Service Manager	Operations Manager	No		Official sensitive	Electronic	Yes
00000725	Enterprise and Communities	Housing Solutions	Airdrie Housing Finance Records	Copies of all letters, spreadsheets, invoices, purchase orders, sundry debtors invoices in relation financial matters	Locality Housing Manager	Admin Officer	No		Official sensitive	Paper	Yes
00000724	Enterprise and Communities	Housing Solutions	Airdrie Housing Complaints	All letters in relation to Official Complaints	Locality Housing Manager	Admin Officer	No		Official sensitive	Paper	No
00000723	Enterprise and Communities	Housing Solutions	Airdrie Housing Personal Records	Information in relation to overtime ,mobile phone recharge, mileage claims	Locality Housing Manager	Admin Officer	No		Official sensitive	Paper	Yes
00000721	Education and Families	Strategic Communications	ID Pro	ID Badge Creation Tool	Technical & Digital Services Manager	Senior Clerical Officer	No		Official sensitive	Electronic	Yes
00000720	Education and Families	Strategic Communications	WASP Asset Management	Asset management tool	Technical & Digital Services Manager	Senior Clerical Officer	Yes	opendata@northlan.gov.uk	Official	Electronic	No
00000719	Education and Families	Strategic Communications	FM Pro Schools Database	Contact and technical information database	Technical & Digital Services Manager	Senior Clerical Officer	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000718	Education and Families	Strategic Communications	SEEMiS Authority Access Control	Manages Access to all SEEMiS modules	Technical & Digital Services Manager	Senior Clerical Officer	No		Official sensitive	Electronic	Yes
00000717	Education and Families	Strategic Communications	SEEMiS School2School (S2S)	Manages transfer of pupils between establishments and authorities	Technical & Digital Services Manager	Senior Clerical Officer	No		Official sensitive	Electronic	No
00000716	Education and Families	Strategic Communications	SEEMiS Glow Data Feed	Facilitates access to Glow via SEEMiS record - Pupil and Staff	Technical & Digital Services Manager	Senior Clerical Officer	No		Official sensitive	Electronic	Yes
00000715	Education and Families	Strategic Communications	FirstClass Schools Network Intranet	System that host email, calendars, shared resources and collaboratibve facilities for schools Intranet	Technical & Digital Services Manager	Depute Service Manager	No		Official sensitive	Electronic	Yes
00000714	Enterprise and Communities	Housing Solutions	Coatbridge Housing Financial Matters	Copies of all letters, spreadsheets, forms regarding sundry debtors invoices in relation financial matters	Locality Housing Manager	Administrative Officer;Administrative Officer	No		Official sensitive	Electronic	Yes
00000712	Education and Families	Education South	Placing Requests	Placing Requests	Principal Officer	Assistant Principal Officer	No		Official	Electronic	Yes
00000711	Enterprise and Communities	Housing Solutions	Coatbridge Housing Financial Matters	Copies of all archive letters, spreadsheets, invoices, purchase orders, sundry debtors invoices in relation financial matters	Locality Housing Manager	Administrative Officer;Administrative Officer	No		Official sensitive	Paper	Yes
00000708	Education and Families	Education South	Education Maintenance Allowances	Education Maintenance Allowances	Principal Officer	Assistant Principal Officer	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000706	Education and Families	Education South	SAR / FOI Database	Electronic record of SAR / FOI Requests	Customer & Information Services Officer	Administrative Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000701	Enterprise and Communities	Housing Solutions	Coatbridge Housing Financial Matters	Copies of all letters, spreadsheets, invoices, purchase orders, sundry debtors invoices in relation financial matters	Locality Housing Manager	Administrative Officer;Administrative Officer	No		Official sensitive	Paper	Yes
00000692	Education and Families	Education South	Placing Requests	Placing Requests	Principal Officer	Assistant Principal Officer	No		Official	Electronic	Yes
00000691	Education and Families	Education South	Mainstream Transport	Mainstream Transport	Principal Officer	Administrative Officer	No		Official	Paper	Yes
00000690	Education and Families	Education South	ASN Transport	ASN Transport	Principal Officer	Administrative Officer	No		Official	Paper	Yes
00000689	Education and Families	Education South	Education Maintenance Allowances	Education Maintenance Allowances	Principal Officer	Assistant Principal Officer	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000686	Enterprise and Communities	Housing Solutions	Airdrie Housing Mail Monitoring	Information in relation to mail received , recorded and distributed	Locality Housing Manager	Admin Officer	No		Official sensitive	Electronic	Yes
00000684	Enterprise and Communities	Housing Solutions	Airdrie Housing Mail Monitoring	Information in relation to mail received , recorded and distributed	Locality Housing Manager	Admin Officer	No		Official sensitive	Electronic	Yes
00000680	Enterprise and Communities	First Stop Shops	House Files Estates - Cumbernauld	All letters and forms, missives etc regarding individual tenancies (stored in 6 lockable cabinets - historic files and house sales archived) Cumbernauld FSS	Locality Housing Manager	Administrative Officer;Administrative Officer	No		Official sensitive	Paper	Yes
00000679	Enterprise and Communities	First Stop Shops	House Files - Estates Moodiesburn	All Letters and forms, missives etc regarding individual tenancies (7 Lockable cabinets, historic files and house sales archived) Moodiesburn FSS	Locality Housing Manager	Administrative Officer;Administrative Officer	No		Official	Paper	Yes
00000677	Enterprise and Communities	Waste Management	Complaints Correspondence	Hard copy of correspondence in respect of complaints	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official sensitive	Electronic	Yes
00000676	Enterprise and Communities	Waste Management	Asbestos Removal	Correspondence in respect of requests for asbestos removal	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official	Electronic	Yes
00000675	Enterprise and Communities	Waste Management	Vehicle Accident Details	Copy of report submitted to Fleet/Insurance Section	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official sensitive	Electronic	Yes
00000674	Enterprise and Communities	Waste Management	Staff Contact Details	Hard copy of staff telephone contact details.	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official	Paper	No
00000673	Enterprise and Communities	Waste Management	Pull Out Requests	Requests from residents requesting to be added to pull out service	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official	Electronic	Yes
00000672	Enterprise and Communities	Waste Management	Medical Collection Requests	associated documentation from customers requesting to be added to the medical collection.	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official	Electronic	Yes
00000671	Enterprise and Communities	Waste Management	Overtime Claim Records	Overtime claims for each period worked	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official sensitive	Electronic	Yes
00000670	Education and Families	Education South	Police Concern Mailbox	Mailbox used to allow inclusion staff to forward to appropriate named person to reduce sharing		Admin Officer	No		Official sensitive	Electronic	Yes
00000669	Education and Families	Education South	Police Concern Database	Records all police concern reports where children affected		Admin Officer	No		Official sensitive	Electronic	Yes
00000665	Education and Families	Education South	Seemis Nursery Admissions Management System	Electronic applications from parents with children eligible for statutory funding entitled to attend nursery, manage and process partner payments	Principal Officer	Assistant Principal Officer	No		Official sensitive	Electronic	Yes
00000664	Education and Families	Education South	Staff Training Records	Staff Training Records	Depute Principal Officer Kilbowie	Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000663	Education and Families	Education South	Course Records	School, accommodation, medical & dietary information, accident reports, for pupils and accompanying staff	Principal Officer Kilbowie	Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000662	Education and Families	Education South	Staff Personnel Records	Personnel information including, attendance, contact, absence, disciplinary and PDR records	Principal Officer Kilbowie	Clerical Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000661	Education and Families	Head of Communities	Company Financial Information	500-1000 Files held on each company supported by employability initiatives	Business Manager Employability Support & Skills Development	Employability Development Co-ordinator	No		Official sensitive	Paper	Yes
00000660	Education and Families	Head of Communities	Company Financial Information	500-1000 Files held on each company supported by employability initiatives	Business Manager Employability Support & Skills Development	Employability Development Co-ordinator	No		Official sensitive	Paper	Yes
00000659	Enterprise and Communities	Waste Management	Personnel Files	Personal record of individual staff contaiing contact details, absence details, training, disciplinary, special leave, etc and miscellaneous related information.	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000658	Enterprise and Communities	Head of Communities	CLD MIS (Cognisoft)	System Database Records projects, sessions, participation and attendance in CLD learning programmes.	Performance & Improvement Manager	Project Officer (Service Improvement)	No		Official sensitive	Electronic	Yes
00000657	Enterprise and Communities	Head of Communities	SQA Connect	System Database, externally hosted by the Scottish Qualifications Authority (SQA) and is used by CLD to search, register and result those CLD participants who are undertaking SQA accredited units and courses.	Performance & Improvement Manager	Project Officer (Service Improvement)	No		Official sensitive	Electronic	Yes
00000654	Enterprise and Communities	Business Intelligence	Request for Information (RFI) case files	File for each individual RFI	Business Intelligence Manager	Data & Information Officer;Clerical Assistant/Typist	No		Official sensitive	Electronic	Yes
00000653	Enterprise and Communities	Business Intelligence	Request for Information (RFI) Tracker	Log of incoming requests for information	Business Intelligence Manager	Data & Information Officer;Business Intelligence Assistant	No		Official sensitive	Electronic	Yes
00000650	Enterprise and Communities	Facility Support Services	Tenders	To securely store and share tender and supplier information	Assistant Business Manager (Support)	Performance & Compliance Officer	No		Official sensitive	Electronic	Yes
00000649	Enterprise and Communities	Facility Support Services	Nutrition	To group together and securely store information on; school childrens dietary requirements and special diet records	Assistant Business Manager (Support)	Performance & Compliance Officer	No		Official sensitive	Electronic	Yes
00000648	Enterprise and Communities	Facility Support Services	FSS Employee Information	To group together and securely store employee information including; Emergency contact details, overtime information, insurance covers, PRDs, absence information, Itrent reports and janitorial overtime	Assistant Business Manager (Support)	Performance & Compliance Officer	No		Official sensitive	Electronic	No
00000647	Enterprise and Communities	Facility Support Services	Administration	To securely store and manage; customer complaints / comments, external bookings, ASH, authorised signatory list, aged debt recovery and car insurance information	Assistant Business Manager (Support)	Performance & Compliance Officer	No		Official sensitive	Electronic	No
00000646	Enterprise and Communities	Facility Support Services	Personnel Information	Catering managers, Janitors, Cleaning superviors information includes Prds, RTWs, Training records	Facility Support Services Manager	Assistant Business Manager (Support)	No		Official sensitive	Paper	Yes
00000645	Enterprise and Communities	Planning and Place	Building Standards Completion Certificate Files	Housing Development Completion Certificate files approx 370	Built Environment Manager	Manager (Building Standards)	No		Official sensitive	Electronic	Yes
00000644	Enterprise and Communities	Planning and Place	Building Standards Microfiche records	Microfiche drawings and BW case details	Built Environment Manager	Manager (Building Standards)	No		Official sensitive	Electronic	Yes
00000643	Enterprise and Communities	Planning and Place	Building Standards Registers	Hard copy registers of BW applications No. 17	Built Environment Manager	Manager (Building Standards)	No		Official sensitive	Paper	Yes
00000642	Enterprise and Communities	Planning and Place	Building Standards Case Files - Historic	Historic Case Files Including BW application forms, plans, certificates and relevant correspondance	Built Environment Manager	Manager (Building Standards)	No		Official sensitive	Paper	Yes
00000641	Enterprise and Communities	Planning and Place	Building Standards Case Files - Historic	Historic case Files Including BW application forms, plans, certificates and relevant correspondance	Built Environment Manager	Manager (Building Standards)	No		Official sensitive	Paper	Yes
00000640	Enterprise and Communities	Planning and Place	Building Standards Case Files	Case Files Including BW application forms, plans, certificates and correspondance	Built Environment Manager	Manager (Building Standards)	No		Official sensitive	Electronic	Yes
00000639	Enterprise and Communities	Planning and Place	IDOX - Building Standards Section	Electronic filing system containing documentation correspondence and drawings	Built Environment Manager	Manager (Building Standards)	No		Official sensitive	Electronic	Yes
00000637	Enterprise and Communities	Housing Solutions	Sheltered Housing Support Plans	Confidential information containing historic housing support plans for all tenants of all previous 7 sheltered plus housing complexes. (now Retirement Houisng Complexes) Gartlea Gardens (SHP), Wellwynd Gardens (SHP), Unitas Court (SHP), Dundyvan Gardens (SHP), James Dempsey Gardens (SHP), Kerr Grieve Court (SHP), Drummond Drive (SHP), File will be removed after 1 year of holding information following removal of service	Housing Operations Manager	Senior Clerical Assistant	No		Official sensitive	Electronic	Yes
00000636	Enterprise and Communities	Housing Solutions	Sheltered Housing Support Plans	Confidential information containing housing support plans for all tenants of all 7 previous sheltered plus housing complexes. (now Retirement complexes) Gartlea Gardens (SHP), Wellwynd Gardens (SHP), Unitas Court (SHP), Dundyvan Gardens (SHP), James Dempsey Gardens (SHP), Kerr Grieve Court (SHP), Drummond Drive (SHP),	Housing Operations Manager	Senior Clerical Assistant	No		Official sensitive	Electronic	Yes
00000635	Enterprise and Communities	Procurement Solutions	PECOS Supplier Information	New Supplier information, including Registered business address, contact details and Bank Details	Commercial Contracts Manager	Assistant Contract Support Officer	No		Official sensitive	Electronic	Yes
00000634	Enterprise and Communities	Procurement Solutions	CIMS system	Contractual monitoring from inception to completion including production of documentation and certification, budgetary information, Contractors, Consultants details tender history, amounts Invoice and payment details. Reporting tool.	Group Manager Support Services	Assistant Contract Support Officer	No		Official sensitive	Electronic	Yes
00000633	Enterprise and Communities	Business Intelligence	PECOS Procurement Plan	Approval plans for Infrastructure service PECOS system. Hard copies removed from Fleming House in summer 2020 and destroyed. Electronic copies now only.	Business Intelligence Manager	Senior Procurement Officer	No		Official sensitive	Electronic	Yes
00000632	Enterprise and Communities	Business Intelligence	Authorised Signatory List	List of approved authorised signatories and specimen signatures. COPY OF ORIGINALS. HELD BY CONTROL & RECS.	Business Intelligence Manager	Senior Procurement Officer	No		Official sensitive	Electronic	Yes
00000631	Enterprise and Communities	Procurement Solutions	Non Housing Repairs Surveys	Repairs satisfaction Questionnaire Survey for all non housing repairs.	Group Manager Support Services	Assistant Contract Support Officer	No		Official	Electronic	Yes
00000630	Enterprise and Communities	Business Intelligence	Tenders	Tender documentation including ITT (post & pre tender), drawings & contract information.	Business Intelligence Manager	Senior Procurement Officer	No		Official sensitive	Electronic	Yes
00000629	Enterprise and Communities	Business Intelligence	Insurance Claims	Claims received from central - Finance coordinate returns	Business Intelligence Manager	Senior Procurement Officer;Admin Support Officer (Debtors)	No		Official sensitive	Electronic	Yes
00000628	Enterprise and Communities	Business Intelligence	Debtors invoices & IDTs	Debtor invoices COPIES OF ORIGINALS HELD BY CREDITORS	Business Intelligence Manager	Senior Procurement Officer	No		Official sensitive	Electronic	Yes
00000627	Enterprise and Communities	Procurement Solutions	Contract Register	PQQ, ITT, Quick Quotes information, Contract management including CRM Reports on businesses, business applications, Budgetary information for all Tender exercises.	Commercial Contracts Manager	Assistant Contract Support Officer	No		Official sensitive	Electronic	No
00000626	Enterprise and Communities	Business Intelligence	Debt Recovery	Files including cases for legal, recommended write offs and on-going cases	Business Intelligence Manager	Senior Procurement Officer;Admin Support Officer (Debtors)	No		Official sensitive	Electronic	Yes
00000625	Enterprise and Communities	Business Intelligence	Purchase Orders	Purchase orders received	Business Intelligence Manager	Senior Procurement Officer;Support Assistant;Assistant Support Officer;Support Assistant	No		Official sensitive	Electronic	No
00000623	Enterprise and Communities	Business Intelligence	Requisitions	Requisitions received	Business Intelligence Manager	Senior Procurement Officer;Support Assistant;Assistant Support Officer;Support Assistant	No		Official sensitive	Electronic	Yes
00000622	Enterprise and Communities	Procurement Solutions	Financial	Copies of Batched Invoices, delivery notes, order requests, CL1 and CL2 batched header sheets. Pecos Batched header sheets, Copies of IT orders / Invoices Delivery notes.	Group Manager Support Services	Assistant Contract Support Officer	No		Official	Electronic	No
00000621	Enterprise and Communities	Business Intelligence	Requisitions	Requisitions received	Business Intelligence Manager	Support Assistant;Assistant Support Officer;Support Assistant	No		Official sensitive	Electronic	Yes
00000620	Enterprise and Communities	Business Intelligence	Requisitions	Requisitions received	Business Intelligence Manager	Support Assistant;Assistant Support Officer;Support Assistant	No		Official sensitive	Electronic	No
00000618	Enterprise and Communities	Procurement Solutions	Personnel Files	Information relating to staff -PRDs, Absence Management , Mileage/Overtime claims and any other personal letters and forms.	Group Manager Support Services	Assistant Contract Support Officer	No		Official sensitive	Electronic	Yes
00000616	Enterprise and Communities	Business Intelligence	Integrated Management Systems Audit Database	Internal + External ISO Audit Database and Associated Documentation	Business Intelligence Manager	Business Intelligence Officer;Business Intelligence Assistant	No		Official sensitive	Electronic	Yes
00000615	Enterprise and Communities	Business Intelligence	Performance Review and Development Records	Review records of individual employee tasks, training and competance.	Business Intelligence Manager	Business Intelligence Assistant	No		Official sensitive	Electronic	Yes
00000614	Enterprise and Communities	Enterprise	Business Loans Scotland	Company applications, business plans, accounts, credit checks, loan agreements	Enterprise Manager	Enterprise Support Officer	No		Official sensitive	Paper	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance contains retention dates
00000613	Enterprise and Communities	Enterprise	Business Loans Scotland	Company applications, business plans, accounts, credit checks, Loan agreements	Enterprise Manager	Enterprise Support Officer	No		Official sensitive	Electronic	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance contains retention dates
00000612	Enterprise and Communities	Enterprise	BG Plus ERDF programme 2015-20	ERDF application and Claims, grant approvals, CRM reports	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Electronic	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will show retention dates
00000611	Enterprise and Communities	Enterprise	BG Plus ERDF Programme 2015-20	ERDF application, Claims, Company files, accounts	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Paper	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance on retention
00000609	Enterprise and Communities	Enterprise	BG Plus programme ERDF 2013-15	ERDF application and claims, grant approvals and CRM reports includes partner claims - SLC, Biocity, VANL, VASL, TCA, Lanarkshire Ent. Serv.	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Electronic	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention dates
00000608	Enterprise and Communities	Business Intelligence	APSE Benchmarking Database	National benchmarking database and records of analysis including trends and positioning between NLC and other local authorities.	Business Intelligence Manager	Business Intelligence Assistant	No		Official sensitive	Electronic	No
00000603	Enterprise and Communities	Enterprise	BG Plus programme - ERDF 2013-15	European Funding applicaton and Claims and Company grant files	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Paper	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention period
00000602	Enterprise and Communities	Enterprise	Sustainable Business Growth programme 2010-13	European funding application and Claims and grant files	Enterprise Manager	Enterprise Support Officer	No		Official sensitive	Paper	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will show retention dates for European fund prog
00000600	Enterprise and Communities	Enterprise	Sustainable Business Growth Programme 2010-13	European funding application and claim info and Grant approvals	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Electronic	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will give retention period for European funding
00000598	Enterprise and Communities	Enterprise	Gateway to Growth 2008-11	European funding application and claims	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Paper	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention dates
00000597	Enterprise and Communities	Enterprise	Gateway to Growth 2008-11 Programme	European application and claims	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Electronic	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention details
00000596	Enterprise and Communities	Enterprise	Lanarkshire Sustainable Business Programme	European funding application and claims and business files	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Paper	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention period
00000595	Enterprise and Communities	Enterprise	Lanarkshire Sustainable Business Programme	European application & claim info, business grant approvals	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Electronic	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention dates
00000594	Enterprise and Communities	Housing Solutions	Airdrie Temp Accomodation	All Letter, Missives in Temp House Files, spreadsheets, regarding Temp Accommodation	Locality Housing Manager	Admin Officer	No		Official sensitive	Paper	Yes
00000593	Enterprise and Communities	Business Development and Support	Tenant Participation	Records and information regarding tenant participation regarding tenant groups		Senior Clerical Assistant	No		Official sensitive	Paper	Yes
00000592	Enterprise and Communities	Housing Solutions	Airdrie Temp Accomodation	All Letter, Missives in Temp House Files, spreadsheets, regarding Temp Accommodation	Locality Housing Manager	Admin Officer	No		Official sensitive	Electronic	Yes
00000591	Enterprise and Communities	Business Development and Support	Tenant Participation	Records and information regarding tenant participation projects and tenant federation		Tenant Participation Admin Assistant	No		Official sensitive	Electronic	Yes
00000590	Enterprise and Communities	Business Intelligence	Team IT Asset Register	IT asset register including owners names, contact numbers, devices assigned, software licence details etc	Business Intelligence Manager	Business Intelligence Officer	No		Official sensitive	Electronic	No
00000589	Enterprise and Communities	Housing Solutions	Airdrie Housing Support Cases	Letters, assessments , mandates in relation to Housing Support cases, including external agencies	Locality Housing Manager	Admin Officer	No		Official sensitive	Paper	Yes
00000587	Enterprise and Communities	Housing Solutions	Airdrie Housing Support	Letters, assessments , mandates in relation to Housing Support cases, including external agencies	Locality Housing Manager	Admin Officer	No		Official sensitive	Electronic	Yes
00000586	Enterprise and Communities	Business Development and Support	Personnel Records	Information on sickness, mileage	Business Development Manager	Senior Clerical Assistant	No		Official sensitive	Electronic	Yes
00000583	Enterprise and Communities	Business Development and Support	CHR	System for holding all housing applications	Business Development Manager	Business Systems Manager	No		Official sensitive	Electronic	Yes
00000582	Enterprise and Communities	Business Development and Support	Housing test systems	Test systems for HSMS and CHR	Business Development Manager	Business Systems Manager	No		Official sensitive	Electronic	Yes
00000581	Chief Executive's Office	Business Solutions	Citizens Account	Details of citizen and NLC customers including UCRN with cross-references to integrated systems used to ensure life event notifications across the council.	Data Intelligence Manager	Data Custodian	No		Official sensitive	Electronic	Yes
00000580	Enterprise and Communities	Business Development and Support	HSMS	Database holding all EHR tenants and property inforamtion	Business Development Manager	Business Systems Manager	No		Official sensitive	Electronic	Yes
00000579	Enterprise and Communities	Enterprise	Lanarkshire Skills Training Programme 2005-07	European funding application, claims, company files	Enterprise Manager	External Funding Monitoring Officer	No		Official sensitive	Paper	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will give retention dates
00000578	Enterprise and Communities	Environmental Assets	Personel File	Personal record of individual staff containing: Contact Details, Start/Finish, Training, Disciplinery, Absence Detail, Special Leave etc and misc related information.	Land Maintenance Manager	Technical Officer Business Development	No		Official sensitive	Paper	Yes
00000577	Enterprise and Communities	Enterprise	Lanarkshire Skills & Training Programme 2005-07	European Funding application, European funding claims, company files, accounts	Enterprise Manager	External Funding Monitoring Officer	No		Official sensitive	Electronic	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention dates
00000576	Enterprise and Communities	Housing Solutions	Airdrie Housing councillor enquiries	Information in relation to Councillor's/ MSP enquiries	Locality Housing Manager	Admin Officer	No		Official sensitive	Electronic	Yes
00000575	Enterprise and Communities	Housing Solutions	Airdrie Housing Councillor Enquiries	Information in relation to Councillor/MSP enquiries	Locality Housing Manager	Admin Officer	No		Official sensitive	Electronic	Yes
00000574	Enterprise and Communities	Environmental Facilities Management	request for burial forms	Hard copies of paperwork relevant to the request for burial in north lanarkshire. Forms inlcuding preparation and authorisation for burial, Form 14 (death registration certificate), transfer of lair certificate	Greenspace Operations Manager	Visitor Support Supervisor	No		Official sensitive	Paper	Yes	https://www.legislation.gov.uk/asp/2016/20/contents, Burial and Cremation (Scotland) Act 2016
00000573	Enterprise and Communities	Housing Solutions	Airdrie Housing Finance Records	Letters, spreadsheets, in relation to budget information, garden assistance invoices	Locality Housing Manager	Admin Officer	No		Official sensitive	Electronic	Yes
00000572	Enterprise and Communities	Housing Solutions	Airdrie Housing Finance Records	Copies of all letters, spreadsheets, invoices, purchase orders, sundry debtors invoices in relation financial matters	Locality Housing Manager	Admin Officer	No		Official sensitive	Paper	Yes
00000571	Enterprise and Communities	Enterprise	Tourism	Tourism database/spreadsheet of businesses contact details	Enterprise Manager	Enterprise Development Officer	No		Official sensitive	Electronic	Yes
00000570	Enterprise and Communities	Environmental Facilities Management	Interment Application Forms	scanned paperwork relevant to the request for burial in north lanarkshire. Forms inlcuding preparation and authorisation for burial, Form 14 (death registration certificate), transfer of lair certificate.	Greenspace Operations Manager	Visitor Support Supervisor	No		Official sensitive	Electronic	Yes	https://www.legislation.gov.uk/asp/2016/20/contents, Burial and Cremation (Scotland) Act 2016
00000569	Enterprise and Communities	Enterprise	Business Conference	Contract information, attendee list of companies	Enterprise Manager	Enterprise Support Officer	No		Official sensitive	Electronic	Yes
00000568	Enterprise and Communities	Housing Solutions	Airdrie Housing Staff Personnel Records	Personal information regarding staff absence	Locality Housing Manager	Admin Officer	No		Official sensitive	Electronic	Yes
00000567	Enterprise and Communities	Environmental Facilities Management	Gower Epilog Cemeteries Management System	SQL Database containing members of the public names,addresses and phone numbers. Also records inforamtion relating to the death of members of the public, e.g age, date of death and location of death	Greenspace Operations Manager	Visitor Support Supervisor	No		Official sensitive	Electronic	Yes	https://www.legislation.gov.uk/asp/2016/20/contents, Burial and Cremation (Scotland) Act 2016
00000566	Enterprise and Communities	Housing Solutions	Airdrie Housing Staff Personnel Records	Letters and forms in relation to absence management monitoring/ overtime ,mobile phone recharge, mileage claims / and any other personal letters	Locality Housing Manager	Admin Officer	No		Official sensitive	Paper	Yes
00000565	Enterprise and Communities	Enterprise	Dragons Lair	School attendance, business plans	Enterprise Manager	Enterprise Support Officer	No		Official sensitive	Electronic	Yes
00000564	Enterprise and Communities	Environmental Asset Maintenance	Confirm Asset Management Software	SQL Database software containing members of the public names, addresses, phone numbers and e-mail addresses.	Land Maintenance Manager	Team Leader (Assets & Technical Development)	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000563	Enterprise and Communities	Enterprise	Business Awards	award submissions, contract info	Enterprise Manager	Enterprise Support Officer	No		Official sensitive	Electronic	No
00000562	Enterprise and Communities	Enterprise	Tour Series	Procurement info for suppliers of toilets and security, bids, scoring sheets, risk assessments, budgetary information	Enterprise Manager	Enterprise Support Officer	No		Official sensitive	Electronic	Yes
00000561	Enterprise and Communities	Enterprise	West of Scotland Loan Fund	Loan fund applications, business plans, accounts, credit checks, Loan agreements	Enterprise Manager	Enterprise Support Officer	No		Official sensitive	Paper	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will show retention dates
00000560	Enterprise and Communities	Enterprise	West of Scotland Loan Fund	Files containing accounts, credit checks, Loan agreements	Enterprise Manager	Enterprise Support Officer	No		Official sensitive	Electronic	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will show retention dates
00000559	Enterprise and Communities	Planning and Regeneration Services	Business Gateway Contract	PQQ, ITT, Contract and scoring	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Paper	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will show retention dates
00000558	Enterprise and Communities	Planning and Regeneration Services	Business Gateway Contract	PQQ, ITT, Contract, Contract management including CRM Reports on businesses, business applications, Budgetary information	Enterprise Manager	Assistant Enterprise Development Officer	No		Official sensitive	Electronic	Yes	http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, Guidance will include retention dates
00000557	Chief Executive's Office	Financial Solutions	Enterprise Vault - corporate IAR entry	Business information stored in archive system	Head of Financial Solutions	Incomes Manager	No		Official sensitive	Electronic	No
00000552	Enterprise and Communities	Housing Solutions	Estates	All paperwork relating to garden assistance scheme and estate procedures	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	No
00000551	Enterprise and Communities	Housing Solutions	Anti Social Case Files	all paperwork relating to anti social case files	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	No
00000548	Enterprise and Communities	Housing Solutions	Mail Monitoring	Database with mail monitoring on I drive	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000547	Enterprise and Communities	Housing Solutions	Financial	Invoices, delivery notes, order requests	Locality Housing Manager	Administrative Officer	Yes	opendata@northlan.gov.uk	Official	Paper	No
00000546	Enterprise and Communities	Housing Solutions	Anti-Social	all paperwork relating to anti-social case files	Locality Housing Manager	Administrative Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000545	Enterprise and Communities	Housing Solutions	Support	all paperwork relating to Housing Support case	Locality Housing Manager	Administrative Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000544	Enterprise and Communities	Housing Solutions	Homeless	all forms letters etc relating to applicants homeless case files	Locality Housing Manager	Administrative Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000543	Enterprise and Communities	Housing Solutions	Allocations	Application forms for Common Housing Register	Locality Housing Manager	Administrative Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000542	Enterprise and Communities	Housing Solutions	Estate Management	all letters, spreadsheets, garden scheme database, traffic light registers	Locality Housing Manager	Administrative Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000541	Enterprise and Communities	Housing Solutions	Estate Mangement	Tenant House Files, including tenancy agreement and all paperwork related to current tenancy	Locality Housing Manager	Administrative Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000540	Enterprise and Communities	Housing Solutions	Homeless case files	Application maintenance	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000539	Enterprise and Communities	Housing Solutions	Councillor/MSP/MP enquiries	all letters, e mails, s/sheets etc relating to Councillor/MSP/MP enquiries	Locality Housing Manager	Administrative Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000538	Enterprise and Communities	Housing Solutions	Support Files	Files for support cases	Locality Housing Manager	Administrative Officer	No		Official	Paper	Yes
00000537	Enterprise and Communities	Housing Solutions	Councillor/MP/MSP enquiries	all letters, e mails etc and s/sheets relating to enquiries from Councillors/MP/MSP	Locality Housing Manager	Administrative Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000536	Enterprise and Communities	Housing Solutions	Mail Monitoring	Mail monitoring database, recording all incoming mail to office	Locality Housing Manager	Administrative Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000535	Enterprise and Communities	Housing Solutions	CHR Files - Common Housing Register	Live CHR files - Housing Applications	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	Yes
00000534	Enterprise and Communities	Housing Solutions	Councillor Enquiries	Database for councillor enquiries	Locality Housing Manager	Administrative Officer	No		Official sensitive	Electronic	Yes
00000533	Enterprise and Communities	Housing Solutions	House files	Curent house files	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	No
00000532	Enterprise and Communities	Housing Solutions	Personnel Information	Information relating to absence management, leave, mileage processing and overtime	Locality Housing Manager	Administrative Officer	No		Official sensitive	Paper	No
00000531	Enterprise and Communities	Housing Solutions	Personnel records	Information relating to absence management, leave, mileage processing, overtime, mobile recharges for staff	Locality Housing Manager	Administrative Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000521	Enterprise and Communities	Community Safety	Out of Hours Homeless Standby	Overtime spreadsheet Mileage spreadsheet Standby reports spreadsheets	Housing Solutions Manager (Community Safety)	Admin/Finance Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000520	Enterprise and Communities	Community Safety	Out of Hours Homeless Standby	Standby Reports Overtime mileage	Housing Solutions Manager (Community Safety)	Admin/Finance Assistant	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000517	Enterprise and Communities	Enterprise	EU archived files	Archived files relating to Phase 1 & 2 and Priority 5 ESF and ERDF programmes. Files include evidence of development, applications, claims, etc, Also stored are the following Partner compliance back up evidence: CL&D Access - Ref 180, L&L Glencryan - Ref 181 - 187, CL&D Libraries project - Ref178 - 179, CL&D Firpark Learning Centre - Ref 194 - 195 and Wellwynd procurement documents - Ref 174 - 177	Enterprise Manager	Senior External Funding Monitoring Officer	No		Official sensitive	Paper	Yes	https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, Scottish Government Guidance
00000515	Enterprise and Communities	Enterprise	Phase 1 & 2 ESF and ERDF 2008 - 2011	All paperwork and documents related to the ESF and ERDF programme. Including Application, development, claims, evidence, reports, Scottish Government audit reports etc. Evidence includes both financial and participant information - including evidence of payroll, bank statements, Invoices, procurement, etc. Participant information will include registration forms which contain name, address, NI number, DOB, benefits, barriers, etc.	Enterprise Manager	Senior External Funding Monitoring Officer	No		Official sensitive	Electronic	Yes	https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, Scottish Government guidance
00000514	Enterprise and Communities	Enterprise	Pase 1&2 ESF and ERDF 2008 - 2011	All paperwork and documents related to the ESF and ERDF programme. Including Application, development, claims, evidence, reports, Scottish Government audit reports etc. Evidence includes both financial and participant information - including evidence of payroll, bank statements, Invoices, procurement, etc. Participant information will include registration forms which contain name, address, NI number, DOB, benefits, barriers, etc.	Enterprise Manager	Senior External Funding Monitoring Officer	No		Official sensitive	Paper	Yes	https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, Scottish Government guidance documents
00000512	Enterprise and Communities	Enterprise	Priority 5 ESF and ERDF 2011 - 2015	All paperwork and documents relating to the ESF and ERDF programme 2011 - 2015. Including Application, development, claims, evidence, reports, Scottish Government audit reports etc. Evidence includes both financial and participant information - including evidence of payroll, bank statements, Invoices, procurement, etc. Participant information will include registration forms which contain name, address, NI number, DOB, benefits, barriers, etc.	Enterprise Manager	Senior External Funding Monitoring Officer	No		Official sensitive	Electronic	Yes	https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, Scottish Government guidance documents
00000511	Enterprise and Communities	Enterprise	Priority 5 ESF and ERDF	Development, application, claim workbooks from individual partners, master workbooks submitted to Scottish Government for payment, monitoring reports, audit files and reports, etc. All files required for EU compliance and claim purposes.	Enterprise Manager	Senior External Funding Monitoring Officer	No		Official sensitive	Paper	Yes	https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, SG guidance documents
00000510	Enterprise and Communities	Revenue	Community Care Grant(CCG)	Application forms	Incomes Manager	Team Leader (Scottish Welfare Fund)	No		Official	Electronic	Yes	http://www.legislation.gov.uk/asp/2015/5/enacted/data.pdf, The Welfare Funds (Scotland) Act 2015
00000509	Enterprise and Communities	Enterprise	2015 - 2020 ESF YEI Programme documents	All paperwork and documents related to the 2015 - 2020 ESF Pipeline project. Including Application, development, claims, evidence, Reports, etc	Enterprise Manager	Senior External Funding Monitoring Officer	No		Official sensitive	Paper	Yes	https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, SG ESF Guidance documents
00000508	Enterprise and Communities	Enterprise	2015 - 2020 YEI ESF Programme	All paperwork and documents related to the 2015 - 2020 ESF YEI project. Including Application, development, claims, evidence, reports, etc Evidence includes both financial and participant information - including evidence of payroll, bank statements, Invoices, procurement, etc. Participant information will include registration forms which containg name, address, NI number, DOB, benefits, barriers, etc.	Enterprise Manager	Senior External Funding Monitoring Officer	No		Official sensitive	Electronic	Yes	https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, SG guidance documents
00000507	Enterprise and Communities	Revenue	SWF-1st Tier Reviews	Review of partial/declined awards for C/C & Crisis Loans	Incomes Manager	Team Leader (Scottish Welfare Fund)	No		Official	Electronic	Yes	http://www.legislation.gov.uk/asp/2015/5/enacted/data.pdf, The Welfare Funds (Scotland) Act 2015
00000506	Enterprise and Communities	Enterprise	2015 - 2020 Pipeline ESF Project Files	All paperwork and documents related to the 2015 - 2020 ESF Pipeline project. Including Application, development, claims, evidence, reports, etc Evidence includes both financial and participant information - including evidence of payroll, bank statements, Invoices, procurement, etc. Participant information will include registration forms which containg name, address, NI number, DOB, benefits, barriers, etc.	Enterprise Manager	Senior External Funding Monitoring Officer	No		Official sensitive	Electronic	Yes	https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, SG ESIF Guidance documents
00000505	Chief Executive's Office	Revenue	Statisical Information and Returns	Performance Reports, Returns to Government, Scottish Water and DWP and other Local Government bodies	Incomes Manager	Support Team Leader;Support Manager	No		Official	Electronic	Yes
00000504	Chief Executive's Office	Revenue	Year end processing documentation	Council Tax, Benefits and NDR Control reports	Support Manager	Support Team Leader	No		Official	Electronic	Yes
00000503	Chief Executive's Office	Revenue	Personnel Files	Information relating to staff -PRDs, Absence Management , Mileage/Overtime claims and any other personal letters and forms.	Support Manager	Support Team Leader	No		Official	Paper	Yes
00000502	Chief Executive's Office	Revenue	Cheque Log	Details of cheques received logged and passed to Municipal Bank for processing.	Business Finance Manager	Debt Recovery Manager;Team Leader (Core Operations)	No		Official	Electronic	Yes
00000491	Chief Executive's Office	Revenue	Authorised Signatories	List of Authorised Signatories for Revenue Services	Incomes Manager	Support Team Leader;Support Manager	No		Official	Electronic	Yes
00000481	Enterprise and Communities	Enterprise	2015 -2020 Pipeline ESF bid	All paperwork and documents related to the 2015 - 2022 ESF Pipeline project. Including Application, development, claims, evidence, Reports, etc	Enterprise Manager	Senior External Funding Monitoring Officer	No		Official sensitive	Paper	Yes	http://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, Scottish Government Compliance guidance
00000452	Chief Executive's Office	Financial Solutions	Supplier/Creditors Bank Details	Suspension folders containing letters from suppliers to change their bank details plus check lists	Business Finance Manager	Debt Recovery Manager	No		Official	Paper	Yes
00000433	Chief Executive's Office	Financial Solutions	Creditors Payment Files	Details of payees and the amounts for Housing Benefits, Clothing Grants, EMA, Council Tax Refunds, Rent Refunds, Social Work Volunteers and Clients, Non Domestic Rate Refunds	Business Finance Manager	Debt Recovery Manager	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000427	Chief Executive's Office	Financial Solutions	eFinancials Database Information	Details of payee's information required to make payments in respect of Housing Benefits, Clothing Grants, Council Tax Refunds, EMA, Rent Refunds, Social Work Volunteers and Clients, Non domestic rates Refunds, Equal Pay Settlements	Business Finance Manager	Debt Recovery Manager	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000426	Chief Executive's Office	Revenue	Right-to-Buy Home Insurance database	Details of ex-Council houses insured via NLC.	Debt Recovery Manager	Insurance Team Leader	No		Official	Electronic	Yes
00000423	Chief Executive's Office	Revenue	Figtree/Figweb	Database for insurance claims, asset recording, risk management	Debt Recovery Manager	Insurance Team Leader	No		Official	Electronic	Yes
00000412	Chief Executive's Office	Financial Solutions	Education Establishments - Contact Details	List of schools and other establishments, location, cost centres, tel numbers, e-mail addressess, contact names	Business Finance Manager	Debt Recovery Manager	No		Official	Electronic	Yes
00000408	Adult Health and Social Care	All Business Units	Ledgers	excel transaction reports used ot cross check internal spreadsheets	Education and Families Manager (Social Work)	Resource Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000400	Chief Executive's Office	Financial Solutions	Purchase Card User Schedule	Details of emloyees issued with Council Purchase Cards	Business Finance Manager	Debt Recovery Manager	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000388	Chief Executive's Office	Financial Solutions	eFinancials, Creditors Module	Account payable facility, a module within the corporate finance system	Business Finance Manager	Debt Recovery Manager	Yes	opendata@northlan.gov.uk	Official	Electronic	Yes
00000378	Adult Health and Social Care	All Business Units	Direct Payments Monitoring Forms	records submission of income and expenditure	Education and Families Manager (Social Work)	Resource Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000358	Enterprise and Communities	First Stop Shops	Homelessness	All letters/forms regarding homelessness. (Stored in lockable cabinet in Housing Co-ordinator's Office, 1st floor, Historic files under 5 years archived), Kilsyth FSS	Locality Housing Manager	Administrative Officer;Administrative Officer	No		Official sensitive	Paper	Yes
00000271	Chief Executive's Office	Revenue	Payroll Deductions Database	Details of NLC employees who pay Council Tax via deduction from their salary	Support Manager	Support Team Leader	No		Official	Electronic	Yes
00000269	Enterprise and Communities	First Stop Shops	House Files - Kislyth	All applications, letters, missives etc regarding individual tenancies. (Stored in lockable room, historic files and house sales archived), Kilsyth FSS	Locality Housing Manager	Administrative Officer;Administrative Officer	No		Official sensitive	Paper	Yes
00000265	Chief Executive's Office	Revenue	Cheque/BACS Payments	Details of Housing Benefit & FSM & CG payments	Incomes Manager	Support Team Leader;Support Manager	No		Official	Electronic	Yes
00000261	Chief Executive's Office	Revenue	Refunds	Details of refunds issued for Council Tax and NDR accounts	Incomes Manager	Support Team Leader;Support Manager	No		Official	Electronic	Yes
00000247	Adult Health and Social Care	All Business Units	Respite	Central filing facility for overvieew of this resource	Education and Families Manager (Social Work)	Resource Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Paper	Yes
00000235	Chief Executive's Office	Revenue	BACS/AUDDIS Files	Details of Council Tax ,NDR & Sundry Debt Direct Debit payment requests. AUDDIS (Automated Direct Debit Instruction Service) electronic Direct Debit Instructions (DDIs)/AUDDIS Reports. Invalid Direct Debit Instructions (DDIs)	Incomes Manager	Support Manager;Support Team Leader	No		Official	Electronic	Yes
00000227	Chief Executive's Office	Revenue	LVJB Assessor Updates	Council Tax and Non Domestic Rates (NDR) updates	Incomes Manager	Support Team Leader;Support Manager	No		Official	Electronic	Yes
00000223	Chief Executive's Office	Revenue	Security Access Database	Information re system access for DWP Customer Information Service (CIS), Civica Open Revenues and W2.	Incomes Manager	Support Team Leader;Support Manager	No		Official	Electronic	Yes
00000208	Enterprise and Communities	Financial Solutions	Civica Discretionary Awards Module	Operating system for administration/payment of Crisis Loans & Community Care Grants	Incomes Manager	Team Leader (Scottish Welfare Fund)	No		Official	Electronic	Yes	http://www.legislation.gov.uk/asp/2015/5/enacted/data.pdf, The Welfare Funds (Scotland) Act 2015
00000207	Chief Executive's Office	Revenue	Pool Car Vehicle packs	Folders containing journey information, key and fuel card for each pool car	Locality Housing Manager	Administrative Officer	No		Official	Paper	Yes
00000150	Chief Executive's Office	Financial Solutions	Petitions for Summary Warrants	Original Petitions signed by the Sheriff Courts for Council Tax & Non Domestic Rates (NDR)			No		Official	Paper	Yes
00000145	Enterprise and Communities	Environmental Asset Maintenance	RMS	Roads Management System	Roads & Land Maintenance Manager	Senior Engineer/Officer (Roads Asset)	No		Official	Electronic	Yes
00000135	Chief Executive's Office	Revenue	ASH Debtors System	Details of all Sundry Debtors accounts for North Lanarkshire Council and ALEOS.	Head of Financial Solutions	Support Team Leader;Support Manager	No		Official	Electronic	Yes
00000132	Chief Executive's Office	Revenue	Comino-W2-Workflow360	Scanned/Imported Workflow documents for Civica Open Revenues, Community Care Grant and Blue Badge applications	Head of Financial Solutions	Support Team Leader;Support Manager	No		Official sensitive	Electronic	Yes
00000128	Chief Executive's Office	Revenue	Civica Open Revenues	Details of all Council Tax, Benefits & NDR accounts in North Lanarkshire.	Head of Financial Solutions	Support Team Leader;Support Manager	No		Official	Electronic	Yes
00000125	Adult Health and Social Care	All Business Units	Fieldworker Filing Folders	Various justice documents for filing in open service users blue case file	Health and Social Work Manager	Administrative Officer	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	Yes
00000117	Enterprise and Communities	Housing Solutions	Universal Credit	File requires to be kept secure to avoid amendments being made.	Housing Operations Manager	Business Development Officer	No		Official sensitive	Electronic	Yes
00000116	Enterprise and Communities	Planning and Place	Development Management Case file	Planning application case files	Planning & Place Manager	Team Leader	No		Official sensitive	Electronic	Yes
00000111	Enterprise and Communities	Fleet Operations	Compliance	Documents of a commecrically sensitive nature will be stored within this file share. This is essentail due to the impending introduction of GDPR	Service Delivery Supervisor (Vehicle Maintenance & Electric Development)	Service Delivery Manager (Vehicle Maintenance & Electric Transformation)	Yes	opendata@northlan.gov.uk	Official sensitive	Electronic	No
00000108	Enterprise and Communities	Facility Support Services	Area ITrent forms	To ensure that everyone has access to save their forms prior to be signed off with electronic signature	Assistant Business Manager (Support)	Performance & Compliance Officer	No		Official sensitive	Electronic	No
00000104	Enterprise and Communities	Facility Support Services	FSS Projects	Organisation of projects and this will allow the service to share documents and ensure that there is only one copy of information. Some team members also work in different services and dont have access to the same drives	Assistant Business Manager (Support)	Performance & Compliance Officer	No		Official	Electronic	No
00000103	Enterprise and Communities	Business Intelligence	Infrastructure ISO Procedures	"The folder will plan an essential part for services working towards the ISO 45001 standard and retaining ISO 9001 & 14001. It will be used for; Document control and ensuring only one copy of each document is held Internal audits, will reduce time spent on preparation of audit External audits accessing information "	Business Intelligence Manager	Business Intelligence Assistant	No		Official sensitive	Electronic	No
00000092	Chief Executive's Office	Business Solutions	Audit	Information within these audits can include vulnerabilities with ICT and information security across North Lanarkshire Council	Information Risk Manager	ICT Security Officer	No		Official sensitive	Electronic	No
00000086	Enterprise and Communities	Business Development and Support	Business Solutions	This file share area will be used for documents to be prepared collaboratively and securely	Business Development Manager	Senior Clerical Assistant	No		Official	Electronic	No
00000083	Enterprise and Communities	Employee Service Centre	Infrastructure HR	Access to HR data for officers to update	Head of Business Solutions	Secretary	No		Official sensitive	Electronic	Yes
00000074	Enterprise and Communities	Planning and Regeneration Services	Proposed Plan Contributions	Consultation of the proposed plan containing personal information	Planning & Place Manager	Planning Manager (Strategy & Policy)	No		Official sensitive	Electronic	Yes
00000062	Chief Executive's Office	Business Solutions	Housing IT Projects	Shared drive for sharing of IT information due to the complexity of creating this on existing file shares	Technology Development Manager	Business Systems Manager	No		Official sensitive	Electronic	No
00000057	Chief Executive's Office	Partnerships	ALEOs and External Bodies OFW	Shared drive for the Business Partnership Team activity within Business Strategy division of Business and Digital. Formerly just ALEO Partnership Team but remit extended and access widened to include additional officers.	Head of Business Solutions	Business Partnership Manager	No		Official sensitive	Electronic	Yes	https://www.legislation.gov.uk/ukpga/1994/39 https://www.legislation.gov.uk/asp/2003/1/contents, Legislation associated with local government in Scotland. E.g. Local Government etc (Scotland) Act 1994 and Local Government in Scotland Act 2003.
00000054	Enterprise and Communities	Business Intelligence	Facility Support Services	Sharing of information between services, information is shared is financial/budget and benchmarking.	Business Intelligence Manager	Business Intelligence Assistant	No		Official sensitive	Electronic	No
00000051	Chief Executive's Office	Business Solutions	Unix Team Documents	Audit documentation, providing evidence for the recoverability of data required for high priority business applications.	Technology Strategy Manager	Infrastructure Support Officer	No		Official sensitive	Electronic	No
00000043	Chief Executive's Office	Business Solutions	Information Security Forum	Documents for the Information Security Forum. Information within these documents will include vulnerabilities with ICT and information security across North Lanarkshire Council	Information Risk Manager	Information, Risk & Assurance Officer	No		Official sensitive	Electronic	No
00000042	Chief Executive's Office	Business Solutions	Infrastructure Committee	The secretaries of the ACE (Infrastructure) and each individual Head of Service are located across the Council and currently access a variety of different I drives. In recognising all need to work together to regularly prepare reports for the Infrastructure Committee, ALEOs & External Bodies Monitoring (sub-committee) and Transformation Sub-committee, a secure file share area seems the most appropriate means of achieving this requirement.	Head of Business Solutions	Executive Assistant;Secretary	No		Official sensitive	Electronic	No
00000033	Enterprise and Communities	Regulatory Services and Waste Solutions	WS Learning & Development	Folder will hold employee information, learning programmes and PRD	Service Delivery Manager (Performance & Compliance)	Support Officer;Performance & Compliance Officer	No		Official sensitive	Electronic	Yes
00000017	Chief Executive's Office	People and Organisation Development	HR Business Partnership Team	The group require a secure shared area for information to be shared and updated by the HR Business Partnership team across the council.	HR Business Partnership Manager	HR Business Partner	No		Official sensitive	Electronic	Yes

Page last updated:
05 Sep 2022

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