What kinds of personal data do we collect?
We will only collect the personal data need to provides our services. This might include:
- your name
- your address
- your date of birth
- personal characteristics such as gender and ethnic group, qualifications and/or training
- health or absence information
Where relevant and when applying for a school place you'll be asked to give additional information such as:
- council tax evidence and number
- a mortgage statement or rental agreement with an end date
- a landlord registration number
- birth certificate
- child benefit
- utility statements
- other catchment evidence
How do we collect your personal data?
We collect your personal data in many ways. You might give us your personal data directly by completing a form on the Council website or by contacting a Council officer in person, in writing or over the phone.
We might also receive your personal data from other agencies or local authorities. If we share information regularly with another organisation, the conditions for sharing your personal data are set out in an Information Sharing Agreement
How do we use your personal data?
Your personal data may be used so that Education Services can deliver its main functions. These functions include:
- Early learning and childcare
- Educational provision
- Health and Wellbeing provision
- Additional support needs
- Child welfare
- Adult learning
- Placing Requests
- School transport
- Child Protection
- Education Maintenance Allowance (EMA)
- School trips and excursions
Why would we share your personal data?
We might share your personal data to help deliver our services. This might be because another agency has been contracted to provide a service, or because responsibility for that service is shared across multiple agencies or authorities e.g. child protection or children’s health services.
Who might we share your personal data with?
We will only share your personal data if it is necessary to do so and the appropriate conditions have been met. In general, the external bodies with whom we share information might include:
- Other Local Authorities
- Central government or government agencies
- Regulatory bodies such as Education Scotland or the Care Commission
- Police Scotland
- Charities and advice organisations / third sector partner organisations
- Strathclyde Partnership for Transport (SPT)
- National Entitlement Cards (NEC)
Where information is shared with other organisations, or processed on our behalf, we will ensure adequate protection through sharing agreements that define security controls.
Education and Families will also make any disclosures required by law and may also share information with other bodies responsible for detecting and preventing fraud or auditing public funds.
How long do we keep your personal data?
Your personal data will be held in line with North Lanarkshire Council’s retention schedule, which sets out how long certain types of information will be held and what will happen at the end of this period.