We’re carrying out essential website maintenance on Monday, 26 May, between 9:00 am and 1:00 pm. Some online services may be unavailable during this time.
Details of all our current information assets held on record.
| Asset ID | Service | Business Unit | Name | Description | Owner Job Role | Administrator Job Role | Available for reuse? | Contact for reuse | Classification | Format | Personal Information | Legislative Basis for Processing Data |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 00001778 | Education and Families | Children and Families | Section Employee Information | Supervision Notes, PRD's, Absence Management Paperwork, Discussion Notes | No | Official sensitive | Electronic | Yes | ||||
| 00001777 | Education and Families | Children and Families | IT Equipment Log | Log of equipment | No | Official | Electronic | No | ||||
| 00001776 | Education and Families | Children and Families | Significant Incident Reports | Spreadsheets | Head of Education & Families - Integrative Practice (CSWO) | No | Official sensitive | Electronic | Yes | |||
| 00001775 | Education and Families | Children and Families | MSP/Councillor Enquiries | MSP & Councillor Correspondence - Enquiries & Responses | Head of Education & Families - Integrative Practice (CSWO) | No | Official sensitive | Electronic | Yes | |||
| 00001774 | Education and Families | Children and Families | Social Work Service User Paperwork | Correspondence | Head of Education & Families - Integrative Practice (CSWO) | No | Official sensitive | Electronic | Yes | |||
| 00001773 | Education and Families | Children and Families | Committee Paperwork | Reports & Timetables of Meetings | Head of Education & Families - Integrative Practice (CSWO) | No | Official sensitive | Electronic | Yes | |||
| 00001772 | Education and Families | Children and Families | Meeting Information | Agendas & Minutes/Notes of Meetings | Head of Education & Families - Integrative Practice (CSWO) | No | Official sensitive | Electronic | Yes | |||
| 00001771 | Education and Families | Children and Families | Invoices | Financial Paperwork | Head of Education & Families - Integrative Practice (CSWO) | No | Official sensitive | Electronic | Yes | |||
| 00001770 | Education and Families | Children and Families | Employee Information | Procedures & Recruitment Paperwork | Head of Education & Families - Integrative Practice (CSWO) | No | Official sensitive | Electronic | Yes | |||
| 00001769 | Education and Families | Children and Families | Complaints & Enquiries | Correspondence & Log | Head of Education & Families - Integrative Practice (CSWO) | No | Official sensitive | Electronic | Yes | |||
| 00001768 | Education and Families | Children and Families | Gifts & Hospitality | Spreadsheets | Head of Education & Families - Integrative Practice (CSWO) | No | Official sensitive | Electronic | Yes | |||
| 00001767 | Adult Health and Social Care | Adult Health and Social Care | Significant Incident Reports | Spreadsheets | No | Official sensitive | Electronic | Yes | ||||
| 00001766 | Adult Health and Social Care | Adult Health and Social Care | Committee Paperwork | Reports & Timetables of Meetings | No | Official sensitive | Electronic | Yes | ||||
| 00001765 | Adult Health and Social Care | Adult Health and Social Care | Meeting Information | Agendas & Minutes/Notes of Meetings | No | Official sensitive | Electronic | Yes | ||||
| 00001764 | Adult Health and Social Care | Adult Health and Social Care | Invoices | Financial Paperwork | No | Official sensitive | Electronic | Yes | ||||
| 00001763 | Adult Health and Social Care | Adult Health and Social Care | Section Employee Information | Supervision Notes, PRD's, Absence Management Paperwork, Discussion Notes | No | Official sensitive | Electronic | Yes | ||||
| 00001762 | Adult Health and Social Care | Adult Health and Social Care | MSP/Councillor Enquiries | MSP & Councillor Correspondence - Enquiries & Responses | No | Official sensitive | Electronic | Yes | ||||
| 00001761 | Adult Health and Social Care | Adult Health and Social Care | Social Work Service User Paperwork | Correspondence | No | Official sensitive | Electronic | Yes | ||||
| 00001760 | Adult Health and Social Care | Adult Health and Social Care | Employee Information | Procedures & Recruitment Paperwork | No | Official sensitive | Electronic | Yes | ||||
| 00001759 | Adult Health and Social Care | Adult Health and Social Care | IT Equipment Log | Log of equipment | No | Official | Electronic | No | ||||
| 00001758 | Adult Health and Social Care | Adult Health and Social Care | Complaints & Enquiries | Correspondence & Log | No | Official sensitive | Electronic | Yes | ||||
| 00001757 | Adult Health and Social Care | Adult Health and Social Care | Gifts & Hospitality | Spreadsheets | No | Official sensitive | Electronic | Yes | ||||
| 00001756 | Education and Families | Children and Families | Registers Of Conflicts of Interest, Gifts & Hospitality | Registers detailing conflicts of interest and gifts & hospitality offered and action taken | Service Manager Finance & Admin | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001755 | Education and Families | Children and Families | Debtors Information | Includes all information in relation to debtors, outstanding debt, payments | Service Manager Finance & Admin | No | Official sensitive | Electronic | Yes | |||
| 00001754 | Education and Families | Children and Families | Year End Financial Information | acquired for year end accounts including inventory | Service Manager Finance & Admin | Administrative Officer | No | Official | Electronic | No | ||
| 00001753 | Education and Families | Children and Families | Financial Information | includes all financial information in relation to budget, spend and income | Service Manager Finance & Admin | Senior Finance Officer | No | Official | Electronic | No | ||
| 00001752 | Education and Families | Children and Families | iPayimpact | on-line payment system used by IDS regarding payment for meals and attendance | Service Manager Finance & Admin | No | Official sensitive | Electronic | Yes | |||
| 00001751 | Education and Families | Children and Families | ASH Debtors | debtors system used to raise invoices to service users and other external bodies | Service Manager Finance & Admin | Senior Finance Officer | No | Official sensitive | Electronic | Yes | ||
| 00001750 | Education and Families | Children and Families | SWIS | payment of Nursing/Residential and SDS invoices | Service Manager Finance & Admin | No | Official sensitive | Electronic | Yes | |||
| 00001749 | Education and Families | Children and Families | PECOS | ordering system for goods and services | Service Manager Finance & Admin | Administrative Assistant | No | Official | Electronic | No | ||
| 00001748 | Education and Families | Children and Families | Foster Carers Contact List | Records all approved foster carers contact details | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001747 | Education and Families | Children and Families | NFA Initial Enquiries Database | Records all Initial Enquiries received that have been NFA due to not meeting requirments | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001746 | Education and Families | Children and Families | NHS Test & Protect Logs - Carers Centre | Hold contact details of all visitors to Mitchell Street during COVID19 pandemic, in line with guidance issues in regards to NHS Test & Protect | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001745 | Education and Families | Children and Families | Outwith Authority Tracking Spreadsheet | Records all outwith authority requests received for completion | Senior Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001744 | Education and Families | Children and Families | CEL 16 Spreadsheet | Monitors new orders for children/young people becoming accomodated and completion of health assessments requests to NHS within timescales | Senior Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001743 | Education and Families | Children and Families | DSDAS Checks | Record of domestic abuse checks | Senior Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001742 | Education and Families | Children and Families | SAR's | Info of people who have requested a SAR | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001741 | Education and Families | Children and Families | Independent Sector Spreadsheet | List of LA young people in independent placement | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001740 | Education and Families | Children and Families | Secure Placements | record of young people in secure accommodation | Senior Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001739 | Education and Families | Children and Families | Invoice, Training and Payments Spreadsheet | young people and kinship carers receiving regular payments, staff training, purchased gym passes | Senior Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001738 | Education and Families | Children and Families | Weekly Child Protection Register | Children on CP Register | Senior Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001737 | Education and Families | Children and Families | JISA Log | List of Service User details | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001736 | Education and Families | Children and Families | Freedom of Information (FOI) | Record requests and track for timescales to be met/completed | Senior Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001735 | Education and Families | Children and Families | FA1 Spreadsheet | Records all FA1s that have been sent to Financial Inclusion Team as there has been issues of forms not being received | Education and Families Manager (Social Work) | No | Official sensitive | Electronic | Yes | |||
| 00001734 | Education and Families | Children and Families | Minute Tracker - Restorative Justice | Tracks minutes of CPO reviews | Education and Families Manager (Social Work) | No | Official sensitive | Electronic | Yes | |||
| 00001733 | Education and Families | Children and Families | CPO Progress Spreadsheet - Restorative Justice | Tracks progress of CPO Reports | Education and Families Manager (Social Work) | No | Official sensitive | Electronic | Yes | |||
| 00001732 | Education and Families | Children and Families | Induction Spreadsheet | Records Inductions for SU on CPO subject to unpaid work. This is monitored on a monthly basis to ensure that deadlines are being met for KPIs | Education and Families Manager (Social Work) | No | Official sensitive | Electronic | Yes | |||
| 00001731 | Education and Families | Children and Families | Fiscal Work Order Spreadsheet | Records all Service Users who are subject to a Fiscal Work Order | Education and Families Manager (Social Work) | No | Official sensitive | Electronic | Yes | |||
| 00001729 | Education and Families | Children and Families | Staff Sign In - Restorative Justice | Records staff details sign in and out | Education and Families Manager (Social Work) | No | Official sensitive | Electronic | Yes | |||
| 00001728 | Education and Families | Children and Families | Reception Log - Restorative Justice | Records service users details attending appointments | Education and Families Manager (Social Work) | No | Official sensitive | Electronic | Yes | |||
| 00001727 | Education and Families | Children and Families | Voluntary Spreadsheet - Women's Justice | Records all Voluntary cases open to the team | Senior Social Worker | Administrative Assistant | No | Official sensitive | Electronic | No | ||
| 00001726 | Education and Families | Children and Families | CPO Progress Reports | Track Progress Reports | Senior Social Worker | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001725 | Education and Families | Children and Families | CPO Database | Records all Community Payback Orders | Senior Social Worker | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001724 | Education and Families | Children and Families | CJSWR Requests | Records all CJSWR requests | Senior Social Worker | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001723 | Education and Families | Children and Families | CPO Reviews | Tracks Reviews | Senior Social Worker | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001722 | Education and Families | Children and Families | DTTO spreadsheet | Track DTTO orders and reviews | Senior Social Worker | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001721 | Education and Families | Children and Families | Staff Sign In - Justice HQ | Records staff details sign in and out | Senior Eduction & Families Manager (Social Work) Justice | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001720 | Education and Families | Children and Families | Minute Tracker - Justice HQ | Tracks review, IRMM Minute of Meetings | Senior Eduction & Families Manager (Social Work) Justice | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001719 | Education and Families | Children and Families | Justice Staff Record Spreadsheet (winter contingency planning) | Copy of staff names/addresses/telephone numbers and preferred office in adverse weather | Senior Eduction & Families Manager (Social Work) Justice | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001718 | Education and Families | Children and Families | LSCMI | Records Import/ Export of LSCMI's | Senior Eduction & Families Manager (Social Work) Justice | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001717 | Education and Families | Children and Families | Invoice Log | Record of payment to suppliers | Senior Eduction & Families Manager (Social Work) Justice | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001716 | Education and Families | Children and Families | Serious Incident Log | Record of SIRs completed | Senior Eduction & Families Manager (Social Work) Justice | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001715 | Education and Families | Children and Families | Report Writing Team Requests | Record CJSWR requests completed by Report Writing Team | Senior Eduction & Families Manager (Social Work) Justice | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001714 | Education and Families | Children and Families | Reception Log - Justice HQ | Logs details of service users attending appointments | Senior Eduction & Families Manager (Social Work) Justice | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001713 | Education and Families | Children and Families | Voluntary Spreadsheet - Throughcare | Records all Voluntary cases open to the team | Senior Social Worker | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001712 | Education and Families | Children and Families | ICM Database | Records all ICM's scheduled/ attended | Senior Social Worker | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001711 | Education and Families | Children and Families | Reports Spreadsheet | Records all reports requested Home Detention Curfew/ Home Background/ Special Escorted | Senior Social Worker | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001710 | Education and Families | Children and Families | Prisoner List | Records all Prisoners/ Releases/ Community Cases | Senior Social Worker | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001709 | Chief Executive's Office | People and Organisation Development | ESC Vacancies | Folder will be used to hold information on open vacancies before they are transferred to Teams | Workforce Resourcing Manager | Team Lead - Workforce Resourcing | No | Official sensitive | Electronic | Yes | ||
| 00001708 | Education and Families | Children and Families | Referral Spreadsheet | Recording of all referrals made for modern Apprenticeship | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001707 | Education and Families | Children and Families | Invoice Suppliers List | Invoices for each supplier stored for recording purposes | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001706 | Education and Families | Children and Families | Job sheet - Seven Day Centre | List of parts car is getting and cost | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001705 | Education and Families | Children and Families | Daily Log (Customer/Job Number recording) | Records all details for each car completed | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001704 | Education and Families | Children and Families | Customer Information Spreadsheet | records completed customer information sheet | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001703 | Education and Families | Children and Families | Statuary Checks Spreadsheet | Records all checks completed and dates of completion for all foster carers | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001702 | Education and Families | Children and Families | Initial Enquiries Database | Records all initial enquiries received and progressed to prep group to be assessed as propective carers | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001701 | Education and Families | Children and Families | Closed case files - adoption counselling | Records all files requested from archive to support adoption counselling | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001700 | Education and Families | Children and Families | Adoption Counselling Spreadsheet | Tracks all information for post adoption support used for performance recording | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001699 | Education and Families | Children and Families | Post Adopters Support Group | Records all post adopters information to enable post adoption to be provided | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001698 | Education and Families | Children and Families | Foster Carers Training Database | Records all mandatory and non-mandatory training Foster Carers attend as part of FCR | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001697 | Education and Families | Children and Families | Panel Member PVG's | Tracks the progress of PVG's, and personal info received i.e. passport, driving licence, letters, and when returned. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001696 | Education and Families | Children and Families | Closed Cases Spreadsheet | Tracks closed case files, names, dates, where file is stored. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001695 | Education and Families | Children and Families | Adoption Allowances Payments | Adoption Allowances for 6 Localities on a quartley basis. Records all payment information for each loaclity for approved adoption allowances | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001694 | Education and Families | Children and Families | Outwith Authority Database | Records all notifications for Placements by other authoritys and records the reviews, names of approved carers and termination of carers | Senior Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001693 | Education and Families | Children and Families | Foster Carer Payments | Foster Carers monthly payments for fees/allowances/ holiday pay for children in care | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001692 | Education and Families | Children and Families | Supported Care Database | Records all approved supported carers for tracking/monitoring purpose | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001691 | Education and Families | Children and Families | Fortnightly Supported Care Payments | Supported Carers fortnighly carers allowance fee for placement of young people in care | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001690 | Education and Families | Children and Families | Recruitment Spreadsheet | Report records source of initial enquiries to enable recruitment information required for carers | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001689 | Education and Families | Children and Families | Foster Carers Mileage | Records expenses claimed by foster carers that have been authorised by SSW's to be processed to finance within appropriate timescales | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001688 | Education and Families | Children and Families | BAAF Medical Database | Records all medicals completed by Medical Advisor. Completion date used for Panel and reviews/renewal of medicals | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001687 | Education and Families | Children and Families | SCAI Spreadsheet | Records all Foster Children identified from Carers Team concerns/complaints and significant incident log information | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001686 | Education and Families | Children and Families | NL Membership | Record of all Foster Carers and Supported Carers receiving NL Membership's. Database of useage for each carer to help assist with renewal of pass | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001685 | Education and Families | Children and Families | Admin Training | list of all training admin have completed and date completed. | Administrative Assistant | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001684 | Education and Families | Children and Families | Significant incident log | record of significant incidents for foster carers and placements | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001683 | Education and Families | Children and Families | PVG Access Database | Records all foster carers/Kinship PVG number and date of completion | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001682 | Education and Families | Children and Families | Adoption Allowance Spreadsheet | Records date adoption allowances agreed at panel and recommendation. Paperwork completed date recorded by Carers and loaclity to complete and action recorded for tracking purposes | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001681 | Education and Families | Children and Families | Foster Carers Equipment spreadsheet | Records all equipment purchased for carers and reibursed payments - enables recording for budget monitoring | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001680 | Education and Families | Children and Families | Kinship Contact Mailing List | Records all contact details for approved kinship carers to enable mailing list | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001679 | Education and Families | Children and Families | Kinship Panel Database | Records all assessments allocated to track timescales for completion for performanace monitoring | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001678 | Education and Families | Children and Families | Emergency Vacancies Spreasheet | Records all foster carers available to provide emergency placements over each weekend emailed to SWES | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001676 | Education and Families | Children and Families | Assessment Recording | Records all assessments allocated to track timescales for completion for performanace monitoring | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001675 | Education and Families | Children and Families | Risk Assessments/Care Plans - Carers Centre | Details of short/long term plan for young person. Risk Assessments undertaken in respect of at risk behaviours | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001674 | Education and Families | Children and Families | FCR Spreadsheet | Record of each approved foster carers annual review, date, time, chair, SW and communication. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001673 | Education and Families | Children and Families | SCR Spreadsheet | Record of each approved Supported carers annual review, date, time, chair, SW and communication. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001672 | Education and Families | Children and Families | Supported Care Medical Spreadsheet | Records all medicals completed by Medical Advisor for Supported carers. Completion date used for Panel and reviews/renewal of medicals. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001671 | Education and Families | Children and Families | Panel Register | enables a tracking of childs plans approved in terms of adoption and fostering and also approvals of temp/perm foster carers and adopters | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001670 | Education and Families | Children and Families | Adoption Register | Record details for All Adoptions granted at court post panel. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001669 | Education and Families | Children and Families | Kinship Financial Database | Financial info for kinship carers | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001668 | Education and Families | Children and Families | Groupwork Spreadsheets | Record details of service users attending all groupwork activities | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001667 | Education and Families | Children and Families | Weekend Work Plans | Record of all families requiring support from Intensive Services each weekend and what support required. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001665 | Education and Families | Children and Families | Family Group Conferencing Spreadsheet | Monitor referrals made to Family Group Conferencing and outcomes following plan being agreed. Also monitors feedback from Families for performance indicator purposes | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001664 | Education and Families | Children and Families | Monthly Reports - NL Looked After Children 5 years old and under | Input to Dollywood Imagination Library database on a monthly basis - all NL children who meet criteria for receipt of free book each month from the Dollywood Foundation | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001662 | Education and Families | Children and Families | Performance Indicators | Monitors number of referrals made to Intensive Service from localities and notes outcomes for performance indicators and statistics | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001661 | Education and Families | Children and Families | Early and Effective Intervention | Monitors referrals and reviews for young people part of Early and Effective Intervention program | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001660 | Education and Families | Children and Families | Diversion from Prosecution Spreadsheet | Monitors referrals and reviews for young people part of Diversion from Prosecution program, linked to Restorative Justice Service | Education and Families Manager (Social Work) | No | Official sensitive | Electronic | Yes | |||
| 00001659 | Education and Families | Children and Families | Contextualised Safeguarding Spreadsheet | Record all referrals made for Contextualised Safeguarding consultation and monitor reviews/outcomes for performance indicators and statistics | Senior Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001658 | Education and Families | Children and Families | NHS Test & Protect Logs - Children House | Hold contact details of all visitors to each Children's House during COVID19 pandemic, in line with guidance issues in regards to NHS Test & Protect | Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00001657 | Education and Families | Children and Families | Risk Assessments/Care Plans - Children's House | Details of short/long term plan for young person. Risk Assessments undertaken in respect of at risk behaviours, pregnancy, holidays | Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001656 | Education and Families | Children and Families | Photographs | Photographs taken during placement of Service User | Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00001655 | Education and Families | Children and Families | Paper Diary | Details of young person's appointments, meetings etc | Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00001654 | Education and Families | Children and Families | Service User folder | Includes personal details, keyp people and contact numbers, copies of baseline plan, personal plan, wellbeing web (feelings), correspondence, school reports, timetables, consent forms, any other paperwork in relation to care plan | Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00001653 | Education and Families | Children and Families | Medication Log | Record of all medications stored and administered for each individual young person within house | Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001652 | Education and Families | Children and Families | Missing Persons/Absence Recording | Record of all young people reported missing or absent from children's house, including details of when reported, length of time missing and when returned | Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001651 | Education and Families | Children and Families | Children's House Current Placement Log | Record of all new placements, transfers and discharges for each individual children's house | Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001650 | Education and Families | Children and Families | Sanctions Form | Record of inappropriate behaviour, negotiations, consequence and outcome for individual young people | Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001649 | Education and Families | Children and Families | Clothing Record | Financial record of all clothing purchased for individual young people | Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001648 | Education and Families | Children and Families | Pocket Money Record | Financial record of all pocket monies paid to individual young people through petty cash | Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001647 | Education and Families | Children and Families | Daily Logs (Individual Young People) | Daily updates in regards to young people | Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001646 | Education and Families | Children and Families | Advance Payment Scheme | List of requests from Scottish government and correspondence between NLC/Scot Gov | Head of Education & Families - Integrative Practice (CSWO) | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001645 | Education and Families | Children and Families | Staff Sickness Records | staff personal details, sickness details | Administrative Officer | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001644 | Education and Families | Children and Families | Staff Record Cards | staff personal details | Administrative Officer | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001643 | Education and Families | Children and Families | Disclosure Spreadsheet & correspondence | List of service user name, address, dob & correspondence between NLC & Disclosure | Head of Education & Families - Integrative Practice (CSWO) | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001642 | Education and Families | Children and Families | Missing Person Spreadsheet & mins of meetings | list of service users name, address, dob, family details & minutes of weekly meetings | Senior Education and Families Manager (Social Work) | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001641 | Chief Executive's Office | Business Solutions | Astronomy - Yammer Group | A group regarding astronomy for any and all council staff with an interest in astronomy. The benefits would include those with a shared interest in astronomy to make contact, share information, etc. whilst building up rapport between staff from different areas of the council that may not otherwise interact. | Business Change Analyst | Information, Risk & Assurance Officer | No | Official | Electronic | No | ||
| 00001640 | Chief Executive's Office | All Business Units | Customer Services Hub | Personnel records stored in restricted access Team folder | Customer Service Manager | Customer Contact Team Leader | No | Official sensitive | Electronic | Yes | ||
| 00001639 | Chief Executive's Office | Business Solutions | Housing Repairs – Field Services - Yammer Group | I would like to set up this group, as a method of communicating to the housing repairs staff as we go through moving to a new system. I will use this community to keep them informed as the project evolves and this will also offer them a platform to ask questions. I would be grateful if this group could be set up ASAP to allow me to launch the comms. | Engagement & Communication Lead | Business Change Analyst;Business Change Analyst | No | Official | Electronic | No | ||
| 00001638 | Chief Executive's Office | Audit | Risk Management Network - Yammer Group | Support efforts to further embed risk management across the organisation by supporting our network of risk champions, facilitators and admin contacts, providing a place where they can share best practice, learn from each other and feel supported in their roles. Quick access to help, advice, information and a means for us to cascade information as necessary to the network too. | Corporate Risk Manager | Corporate Risk Officer | No | Official | Electronic | No | ||
| 00001637 | Chief Executive's Office | Talent and Organisational Development | Early Careers Team - Yammer Group | Our Early Careers programmes includes Modern/Graduate Apprenticeships, Job Tasters, Work Experience, Student Placements and more and a Yammer group would allow staff within the Early Careers Team to share opportunities/updates with services/individuals and allow an open dialogue with services who may be interested in securing a Modern Apprentice/Job Taster etc for their own service. | Senior Clerical Assistant | Early Careers Supervisor | No | Official | Electronic | No | ||
| 00001636 | Adult Health and Social Care | All Business Units | MySWIS Replacement Yammer Group | To use yammer as a platform to help keep staff informed about the progress of our project to replace the current Social Work mySWIS system. To encourage participation, collaboration, and engagement with staff and to give staff a platform to ask general questions. | Project Manager | Project Co-ordinator;Resource Officer | No | Official | Electronic | No | ||
| 00001635 | Chief Executive's Office | Talent and Organisational Development | Learn NL Yammer Group | To promote learning and development opportunities. | Leader & Talent Development Lead | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001634 | Enterprise and Communities | Procurement Solutions | Project Board One Plan Shared Campus | This folder is needed in order to securely store and share multiple files, minutes and other documents with Project Board members. This is also needed to create a secure place to store information which will be used for audit purposes at a later date and also needed to comply with the councils project management guidance. | Strategic Asset Manager | No | Official sensitive | Electronic | No | |||
| 00001633 | Enterprise and Communities | Procurement Solutions | Project Board Office Rationalisation | This folder is needed in order to securely store and share multiple files, minutes and other documents with Project Board members. This is also needed to create a secure place to store information which will be used for audit purposes at a later date and also needed to comply with the councils project management guidance. | Strategic Asset Manager | No | Official | Electronic | No | |||
| 00001632 | Enterprise and Communities | Community Learning and Development | Airdrie CL&D Youth Work Teams - Yammer Group | This will allow Airdrie CL&D a platform to share and promote Youth work within our local community, encouraging others to recognise and share info about opportunities that CL&D can offer to people within our community. This will help to further promote partnership working with other services. | Assistant Support Worker | Support Worker | No | Official | Electronic | No | ||
| 00001631 | Enterprise and Communities | Procurement Solutions | Supporting Attendance -FSS | To store outcomes of absence in relation to the new Supporting Attendance Policy | Assistant Business Manager (Support) | Attendance Officer | No | Official sensitive | Electronic | Yes | ||
| 00001630 | Enterprise and Communities | Procurement Solutions | Supporting Attendance -Community Facilities | To store outcomes of absence in relation to the new Supporting Attendance Policy | Assistant Business Manager (Support) | Attendance Officer | No | Official sensitive | Electronic | Yes | ||
| 00001629 | Chief Executive's Office | Talent and Organisational Development | Pathways Mentor Programme | Includes list of active mentors and contact details (both private and work details) application forms and/or mentor profiles and name of matched mentee. | Operational Learning & Development Senior | Senior Clerical Assistant | No | Official | Electronic | Yes | ||
| 00001628 | Chief Executive's Office | People and Organisation Development | Photosymbols users group - Yammer rgroup | To share best practice around using Photosymbols | Leader & Talent Development Lead | Supported Employment Co-ordinator | No | Official | Electronic | No | ||
| 00001627 | Enterprise and Communities | Built Environment | P Sec L Lord FPRP | The folder will be used to store evidence documentation gathered for use in case presentations to committee regarding the suitability of individuals to be private sector landlords. The documents likely to be stored will contain personal information on individual landlords including details of previous criminal convictions obtained from Police Scotland, fire safety and or technical reports and title deed information from Registers of Scotland. | Built Environment Manager | No | Official sensitive | Electronic | Yes | |||
| 00001625 | Adult Health and Social Care | Health and Social Work | IDS Yammer Group - Yammer Group | A platform to share ideas and information only for IDS staff | Senior Integrated Care Worker | No | Official | Electronic | No | |||
| 00001623 | Enterprise and Communities | Facility Support Services | FSS Covid Info | FSS Covid info | Assistant Business Manager (Support) | Performance & Compliance Officer | No | Official sensitive | Electronic | No | ||
| 00001622 | Enterprise and Communities | Fusion Assets | Fusion Assets | Fusion Assets files need to be shared therefore they require to be placed on a secure folder with restricted access. | Managing Director | Developement Manager - Fusion Assets | No | Official sensitive | Electronic | No | ||
| 00001621 | Adult Health and Social Care | Health and Social Work | LSS (D) Digital Champions - Yammer Group | To facilitate joint working amongst Locality Support Services Digital Champions in the provision of tech support to service users and staff. | Locality Worker | No | Official | Electronic | Yes | |||
| 00001617 | Enterprise and Communities | Head of Communities | Future Structures - Communities Team | Sharing files and documents in respect of workstream | Head of Strategic Communication | Administrative Assistant | No | Official | Electronic | No | ||
| 00001614 | Chief Executive's Office | Business Solutions | Information Security and Risk - Yammer group | This group will support the Information Security and Risk team in engaging with staff across the council to increase awareness and understanding of issues relating to information security and risk. | Information Compliance Officer | ICT Security Officer | No | Official | Electronic | No | ||
| 00001613 | Enterprise and Communities | Investment | Investment Team | HP Trim HP TRIM software is an integrated Enterprise Content Management (ECM) system capable of managing the full range of corporate information. | Investment Manager | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | ||
| 00001611 | Enterprise and Communities | Housing Solutions | Homes First | The folder will be used to saved information that is being shared between North Lanarkshire Council and Simon Community Scotland regarding the support provision they have been contracted to deliver. The information will contain some personal information regarding the service users. | Housing Solutions Manager | Housing Service Manager (Rapid Rehousing) | No | Official | Electronic | Yes | ||
| 00001609 | Chief Executive's Office | Business Solutions | Lesley Reid Harris Mann | The group is needed for our team to coordinate and advise on survey design and analysis, to have a quality standard across the council and to spread the skill base across the council. | Senior Officer Planning | Data Intelligence Analyst | No | Official | Electronic | No | ||
| 00001608 | Chief Executive's Office | Business Solutions | NLC Survey Monkey Yammer Group | Communication with service survey monkey users re maintenance, guidance for use and updates for the councils team account. | Data Intelligence Analyst | Senior Officer Planning | No | Official | Electronic | No | ||
| 00001607 | Enterprise and Communities | Asset and Property Management | Estates Bid Review Area | To allow NLC staff to review bids/tender documentation | Group Manager Support Services | Assistant Contract Support Officer | No | Official sensitive | Electronic | No | ||
| 00001606 | Enterprise and Communities | Asset and Property Management | Town and Community Hubs: Coatbridge Yammer Group | To share information and receive feedback around proposals for Town and Community Hubs within the Coatbridge locality. | Hub Strategy Manager | Administrative Officer | No | Official | Electronic | No | ||
| 00001605 | Enterprise and Communities | Asset and Property Management | Town and Community Hubs: Airdrie Yammer Group | To share information and receive feedback around proposals for Town and Community Hubs within the Airdrie locality. | Hub Strategy Manager | Administrative Officer | No | Official | Electronic | No | ||
| 00001604 | Enterprise and Communities | Asset and Property Management | Town and Community Hubs: Bellshill Yammer Group | To share information and receive feedback around proposals for Town and Community Hubs within the Bellshill locality. | Hub Strategy Manager | Administrative Officer | No | Official | Electronic | No | ||
| 00001603 | Enterprise and Communities | Asset and Property Management | Town and Community Hubs: Cumbernauld Yammer Group | To share information and receive feedback around proposals for Town and Community Hubs within the Cumbernauld locality. | Hub Strategy Manager | Administrative Officer | No | Official | Electronic | No | ||
| 00001602 | Enterprise and Communities | Asset and Property Management | Town and Community Hubs: Shotts Yammer Group | To share information and receive feedback around proposals for Town and Community Hubs within the Shotts locality. | Hub Strategy Manager | Administrative Officer | No | Official | Electronic | No | ||
| 00001601 | Enterprise and Communities | Asset and Property Management | Town and Community Hubs: Kilsyth Yammer Group | To share information and receive feedback around proposals for Town and Community Hubs within the Kilsyth locality. | Hub Strategy Manager | Administrative Officer | No | Official | Electronic | No | ||
| 00001600 | Enterprise and Communities | Asset and Property Management | Town and Community Hubs: Motherwell Yammer Group | To share information and receive feedback around proposals for Town and Community Hubs within the Motherwell locality. | Hub Strategy Manager | Administrative Officer | No | Official | Electronic | No | ||
| 00001599 | Enterprise and Communities | Asset and Property Management | Town and Community Hubs: Northern Corridor Yammer Group | To share information and receive feedback around proposals for Town and Community Hubs within the Northern Corridor locality. | Hub Strategy Manager | Administrative Officer | No | Official | Electronic | No | ||
| 00001598 | Enterprise and Communities | Asset and Property Management | Town and Community Hubs: Wishaw Yammer Group | To share information and receive feedback around proposals for Town and Community Hubs within the Wishaw locality. | Hub Strategy Manager | Administrative Officer | No | Official | Electronic | No | ||
| 00001597 | Enterprise and Communities | Asset and Property Management | GIS Enterprise Users - Yammer Group | To collaborate and share knowledge, questions, ideas, etc. about the development and use of the GIS Enterprise Portal. | Hub Strategy Manager | Administrative Officer | No | Official | Electronic | No | ||
| 00001593 | Chief Executive's Office | Talent and Organisational Development | Modern Apprentice Record ESF Retention Requirement | MA records are required to be retained until 31 December 2026 (date may alter but NLC will be advised of any changes by Skills Development Scotland, SDS) We need to keep trainee records and all required evidence to support claims made via CTS (now FIPS) until 31st December 2023 unless another date is notified. | Leader & Talent Development Manager | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001592 | Chief Executive's Office | Business Solutions | Microsoft Excel Community of Practice - Yammer group | These communities of practice will support the Digital Workplace agenda and promote continuous improvement, organic learning and self-sufficiency. They will allow power users of these Microsoft products to do the following. Share good practice and develop expertise Trouble-shoot problems and support each other Collaborate and share ideas Accumulate and store knowledge Enhance productivity and reduce rework | Infrastructure Team Lead | Information Compliance Officer | No | Official | Electronic | No | ||
| 00001591 | Chief Executive's Office | Business Solutions | Microsoft Access Community of Practice - Yammer group | These communities of practice will support the Digital Workplace agenda and promote continuous improvement, organic learning and self-sufficiency. They will allow power users of these Microsoft products to do the following. Share good practice and develop expertise Trouble-shoot problems and support each other Collaborate and share ideas Accumulate and store knowledge Enhance productivity and reduce rework | Infrastructure Team Lead | Information Compliance Officer | No | Official | Electronic | No | ||
| 00001590 | Chief Executive's Office | Business Solutions | Microsoft Word Community of Practice - Yammer group | These communities of practice will support the Digital Workplace agenda and promote continuous improvement, organic learning and self-sufficiency. They will allow power users of these Microsoft products to do the following. Share good practice and develop expertise Trouble-shoot problems and support each other Collaborate and share ideas Accumulate and store knowledge Enhance productivity and reduce rework | Infrastructure Team Lead | Information Compliance Officer | No | Official | Electronic | No | ||
| 00001588 | Enterprise and Communities | Business Development and Support | GIS Response Group - Yammer group | This is a vital community required to promote the GIS team and their COVID19 mapping and dashboard solutions which can also be used for Business as Usual purposes. This community was previously on old Yammer before 365. It also has the purpose of promoting the importance of why good data management is vital to the products they can produce for services to use. | Business Development Officer | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001587 | Enterprise and Communities | Planning and Regeneration Services | Project Jupiter | To allow large files to be shared between a number of services in relation to a major inward investment project | Head of Planning and Regeneration | No | Official sensitive | Electronic | No | |||
| 00001585 | Chief Executive's Office | Financial Solutions | Capital Bid Evaluation | To facilitate the capital bids 21/22 to 25/26 evaluation process | Accountant | No | Official sensitive | Electronic | No | |||
| 00001583 | Enterprise and Communities | Planning and Regeneration Services | Strategic Framework Business Fund | The strategic framework business fund has been funded by the Scottish Government and delivered by NLC to support businesses impacted by coronavirus closure and restriction measures from 2 November 2020 to 31 March 2021. | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Electronic | Yes | ||
| 00001582 | Adult Health and Social Care | Health and Social Work | Information governance shared drive (S) | Documents and records relating to information governance in social work - including freedom of information request and subject access request monitoring; data sharing agreements and records management. | Senior Officer Quality Assurance | Senior Officer | No | Official sensitive | Electronic | Yes | ||
| 00001581 | Chief Executive's Office | Business Solutions | Population, Household and Profile Data - Yammer group | This group will be a place for the Business Solutions team to post data updates and answer any questions people have about profile data. The data will be accessed from Connect but this will mean no need for emails to a large group of people. | Data Intelligence Manager | Senior Officer Planning;Data Intelligence Analyst | No | Official | Electronic | No | ||
| 00001579 | Chief Executive's Office | HR | Customer Service Hub - CRM Yammer Group | Forum and Knowledge base for the Customer Service Hub and CRM systems. | Technical Officer (Systems & Assets) | Customer Service Manager | No | Official | Electronic | No | ||
| 00001578 | Adult Health and Social Care | Adult Health and Social Care | Emergency planning | Planning and procedures regarding events such as adverse weather | Manager Adult Social Work | Administrative Assistant | No | Official | Electronic | Yes | ||
| 00001577 | Adult Health and Social Care | Adult Health and Social Care | Motherwell Social Work Locality - Compliments, gifts and hospitality | Compliments, gifts and hospitality received by individuals and the service | Administrative Assistant | No | Official sensitive | Electronic | Yes | |||
| 00001576 | Adult Health and Social Care | Adult Health and Social Care | Complaints and enquiries | Complaints and responses re social work services | Manager Adult Social Work | Administrative Assistant | No | Official | Electronic | Yes | ||
| 00001575 | Adult Health and Social Care | Adult Health and Social Care | Visitors | Log of visitors to the building | Manager Adult Social Work | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001574 | Adult Health and Social Care | Adult Health and Social Care | Motherwell Social Work Locality - IT equipment logs | For signing IT equipment in and out of the office, inc laptops, tablets, etc | Resource Officer | Administrative Assistant | No | Official | Electronic | Yes | ||
| 00001573 | Adult Health and Social Care | Adult Health and Social Care | Health and safety information | Including fire register, electrical testing, evacuation plans, etc - paper and electronic records | Manager Adult Social Work | Administrative Assistant | No | Official | Electronic | No | ||
| 00001572 | Adult Health and Social Care | Adult Health and Social Care | Employee personal information | held on iTrent, hml and myjob Scotland | Manager Adult Social Work | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001571 | Adult Health and Social Care | Adult Health and Social Care | Employee information | discussion between line manager and employees including supervision files and PRDs, file notes, etc | Manager Adult Social Work | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001570 | Adult Health and Social Care | Adult Health and Social Care | Motherwell Social Work Locality - PECOS | ordering system for goods and services | Resource Officer | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001569 | Adult Health and Social Care | Adult Health and Social Care | Motherwell Social Work Locality - Audit information | investigations and information gathered on financial practices | Resource Officer | Administrative Assistant | No | Official | Electronic | No | ||
| 00001568 | Adult Health and Social Care | Adult Health and Social Care | Motherwell Social Work Locality - Year end financial information | acquired for year end accounts including inventory | Resource Officer | Administrative Assistant | No | Official | Electronic | No | ||
| 00001567 | Adult Health and Social Care | Adult Health and Social Care | Motherwell Social Work Locality - Financial information | includes all financial information in relation to budget spend and income | Resource Officer | Administrative Assistant | No | Official | Electronic | No | ||
| 00001566 | Adult Health and Social Care | Adult Health and Social Care | Sampling of case files | Record of sampling for inspections and audits at Social Work Locality | Manager Adult Social Work | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001565 | Education and Families | Justice Services | Motherwell Social Work Locality - service user case file (locality - justice) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001564 | Education and Families | Children and Families | Motherwell Social Work Locality - service user case file (locality - children and families) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001563 | Adult Health and Social Care | Adult Health and Social Care | Motherwell Social Work Locality - service user case file (locality - adults) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Administrative Assistant | No | Official sensitive | Electronic | Yes | |||
| 00001562 | Adult Health and Social Care | Adult Health and Social Care | Emergency planning | Planning and procedures regarding events such as adverse weather | Health & Social Work Manager | Senior Clerical Assistant | No | Official | Electronic | Yes | ||
| 00001561 | Adult Health and Social Care | Adult Health and Social Care | Cumbernauld Social Work Locality - Compliments, gifts and hospitality | Compliments, gifts and hospitality received by individuals and the service | Senior Clerical Assistant | No | Official sensitive | Electronic | Yes | |||
| 00001560 | Adult Health and Social Care | Adult Health and Social Care | Complaints and enquiries | Complaints and responses re social work services | Health & Social Work Manager | Senior Clerical Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001559 | Adult Health and Social Care | Adult Health and Social Care | Visitors | Log of visitors to the building | Health & Social Work Manager | Senior Clerical Assistant | No | Official | Electronic | Yes | ||
| 00001558 | Adult Health and Social Care | Adult Health and Social Care | Cumbernauld Social Work Locality - IT equipment logs | For signing IT equipment in and out of the office, inc laptops, tablets, etc | Resource Officer | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001557 | Adult Health and Social Care | Adult Health and Social Care | Health and safety information | Including fire register, electrical testing, evacuation plans, etc - paper and electronic records | Health & Social Work Manager | Senior Clerical Assistant | No | Official | Electronic | Yes | ||
| 00001556 | Adult Health and Social Care | Adult Health and Social Care | Employee personal information | held on iTrent, hml and myjob Scotland | Health & Social Work Manager | Senior Clerical Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001555 | Adult Health and Social Care | Adult Health and Social Care | Employee information | discussion between line manager and employees including supervision files and PRDs, file notes, etc | Health & Social Work Manager | Senior Clerical Assistant | No | Official | Electronic | Yes | ||
| 00001554 | Adult Health and Social Care | Adult Health and Social Care | Cumbernauld Social Work Locality - PECOS | ordering system for goods and services | Resource Officer | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001553 | Adult Health and Social Care | Adult Health and Social Care | Cumbernauld Social Work Locality - Audit information | investigations and information gathered on financial practices | Resource Officer | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001552 | Adult Health and Social Care | Adult Health and Social Care | Cumbernauld Social Work Locality - Year end financial information | acquired for year end accounts including inventory | Resource Officer | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001551 | Adult Health and Social Care | Adult Health and Social Care | Cumbernauld Social Work Locality - Financial information | includes all financial information in relation to budget spend and income | Resource Officer | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001550 | Adult Health and Social Care | Adult Health and Social Care | Sampling of case files | Record of sampling for inspections and audits at Social Work Locality | Health & Social Work Manager | Senior Clerical Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001549 | Education and Families | Justice Services | Cumbernauld Social work service user case file (locality - justice) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001548 | Education and Families | Children and Families | Cumbernauld Social work service user case file (locality - children and families) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001547 | Adult Health and Social Care | Adult Health and Social Care | Cumbernauld Social Work Locality - service user case file (locality - adults) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Senior Clerical Assistant | No | Official sensitive | Electronic | Yes | |||
| 00001542 | Adult Health and Social Care | Adult Health and Social Care | Coatbridge Social Work Locality - IT equipment logs | For signing IT equipment in and out of the office, inc laptops, tablets, etc | Resource Officer | Administrative Assistant | No | Official | Electronic | Yes | ||
| 00001538 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality Audit information | investigations and information gathered on financial practices | Resource Officer | Administrative Assistant | No | Official | Electronic | No | ||
| 00001537 | Adult Health and Social Care | Adult Health and Social Care | Year end financial information | acquired for year end accounts including inventory | Resource Officer | Administrative Assistant | No | Official | Electronic | No | ||
| 00001536 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality Financial information | includes all financial information in relation to budget spend and income | Resource Officer | Administrative Assistant | No | Official | Electronic | No | ||
| 00001534 | Education and Families | Children, Families and Justice Social Work Services | Social work service user case file (locality - justice) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001533 | Education and Families | Children, Families and Justice Social Work Services | Social work service user case file (locality - children and families) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001532 | Adult Health and Social Care | Adult Health and Social Care | Coatbridge Social Work Locality - service user case file (locality - adults) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Administrative Assistant | No | Official sensitive | Electronic | Yes | |||
| 00001527 | Adult Health and Social Care | Adult Health and Social Care | Bellshill Social Work Locality IT equipment logs | For signing IT equipment in and out of the office, inc laptops, tablets, etc | Administrative Assistant | No | Official | Electronic | No | |||
| 00001523 | Adult Health and Social Care | Adult Health and Social Care | Bellshill Social Work Locality PECOS | ordering system for goods and services | Administrative Assistant | No | Official | Electronic | No | |||
| 00001522 | Adult Health and Social Care | Adult Health and Social Care | Bellshill Social Work Locality Audit information | investigations and information gathered on financial practices | Administrative Assistant | No | Official | Electronic | No | |||
| 00001521 | Adult Health and Social Care | Adult Health and Social Care | Bellshill Social Work Locality Year end financial information | acquired for year end accounts including inventory | Administrative Assistant | No | Official | Electronic | No | |||
| 00001519 | Adult Health and Social Care | Adult Health and Social Care | Bellshill Social Work Locality Financial information | includes all financial information in relation to budget spend and income | Administrative Assistant | No | Official | Electronic | No | |||
| 00001518 | Education and Families | Children and Families | Bellshill Social Work Locality service user case file (justice) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001517 | Education and Families | Children and Families | Bellshill Social Work Locality service user case file (children and families) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001516 | Adult Health and Social Care | Adult Health and Social Care | Bellshill Social Work Locality service user case file (adults) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Administrative Assistant | No | Official sensitive | Electronic | Yes | |||
| 00001515 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality Emergency planning | Planning and procedures regarding events such as adverse weather | Administrative Assistant | No | Official | Electronic | Yes | |||
| 00001514 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality Compliments, gifts and hospitality | Compliments, gifts and hospitality received by individuals and the service | Administrative Assistant | No | Official | Electronic | Yes | |||
| 00001513 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality Complaints and enquiries | Complaints and responses re social work services | Administrative Assistant | No | Official sensitive | Electronic | Yes | |||
| 00001512 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality Visitors | Log of visitors to the building | Administrative Assistant | No | Official | Electronic | Yes | |||
| 00001511 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality IT equipment log | For signing IT equipment in and out of the office, inc laptops, tablets, etc | Resource Officer | Administrative Assistant | No | Official | Electronic | No | ||
| 00001510 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality Health and safety information | Including fire register, electrical testing, evacuation plans, etc - paper and electronic records | Administrative Assistant | No | Official | Electronic | No | |||
| 00001509 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality Employee personal information | held on iTrent, hml and myjob Scotland | Administrative Assistant | No | Official sensitive | Electronic | Yes | |||
| 00001508 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality Employee information | discussion between line manager and employees including supervision files and PRDs, file notes, etc | Administrative Assistant | No | Official | Electronic | Yes | |||
| 00001507 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality PECOS | Ordering system for goods and services | Resource Officer | Administrative Assistant | No | Official | Electronic | No | ||
| 00001505 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality Financial information | includes all financial information in relation to budget spend and income | Resource Officer | Administrative Assistant | No | Official | Electronic | Yes | ||
| 00001504 | Adult Health and Social Care | Adult Health and Social Care | Airdrie Social Work Locality sampling of case files | Record of sampling for inspections and audits at Social Work Locality | Administrative Assistant | No | Official sensitive | Electronic | No | |||
| 00001501 | Adult Health and Social Care | Adult Services | Airdrie Social work service user case file (locality - adults) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Administrative Assistant | No | Official sensitive | Electronic | Yes | |||
| 00001497 | Education and Families | Education South | Child protection Referrals Log | Record of child referrals | Administrative Assistant | No | Official sensitive | Electronic | Yes | |||
| 00001496 | Education and Families | Education South | Budget Spreadsheets - Inclusion | Monitoring and tracking of payments | Education Development Officer;Education Project Manager | No | Official sensitive | Electronic | Yes | |||
| 00001495 | Education and Families | Education South | ASNA Database | Logs and tracks the hours per schools relating to ASNA's This actually sits with HR Business Partner | HR Business Partner | No | Official sensitive | Electronic | Yes | |||
| 00001494 | Education and Families | Education South | ASNA Audit | Logs how many hours are allocated to schools and linked to which student: | Administrative Assistant | No | Official | Electronic | Yes | |||
| 00001493 | Education and Families | Education South | Allocations - Inclusion | logs allocations applications | Education Development Officer;Education Project Manager | No | Official sensitive | Electronic | Yes | |||
| 00001492 | Education and Families | Education South | Placing requests - special provision | Logs placing request applications | Administrative Assistant | No | Official sensitive | Electronic | Yes | |||
| 00001491 | Education and Families | Education South | Part-time Timetables | Logs requests from schools for part-time learning requests | Admin Officer | No | Official sensitive | Electronic | Yes | |||
| 00001490 | Education and Families | Education South | Education at Home Log | Education at home log | Administrative Assistant | No | Official sensitive | Electronic | Yes | |||
| 00001489 | Education and Families | Education South | Home Tuition | Logs new applications and a log of claim forms from teachers | Education Development Officer | No | Official sensitive | Electronic | Yes | |||
| 00001487 | Enterprise and Communities | Planning and Regeneration Services | Coronavirus Restrictions Fund | The folder will contain all the information pertaining to the emergency business grant fund for the hospitality and related sectors set-up by the Scottish Government and administered by NLC during the Oct 2020 localised lockdowns. | Enterprise Manager | No | Official sensitive | Electronic | Yes | |||
| 00001486 | Education and Families | Children and Families | Social work service user case file (locality - justice) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001485 | Adult Health and Social Care | Adult Health and Social Care | Wishaw Social Work Locality - Emergency planning | Planning and procedures regarding events such as adverse weather | Locality Social Work Manager | Administrative Assistant | No | Official | Electronic | Yes | ||
| 00001484 | Adult Health and Social Care | Adult Health and Social Care | Wishaw Social Work Locality - IT equipment logs | For signing IT equipment in and out of the office, inc laptops, tablets, etc | Resource Officer | Administrative Assistant | No | Official | Electronic | Yes | ||
| 00001483 | Adult Health and Social Care | Adult Health and Social Care | Wishaw Social Work Locality - Health and safety information | Including fire register, electrical testing, evacuation plans, etc - paper and electronic records | Locality Social Work Manager | Administrative Assistant | No | Official | Paper | Yes | ||
| 00001482 | Education and Families | Children and Families | Social work service user case file (locality - children and families) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001480 | Enterprise and Communities | Planning and Regeneration Services | ESCP - P&Regen | The purpose of the folder is to save information relating to Planning & Regenerations input to the Enterprise Strategic Commercial Partnership (ESCP). | Head of Planning and Regeneration | No | Official | Electronic | No | |||
| 00001479 | Chief Executive's Office | Equalities | Employee Equality Forum - Yammer group | A space where employees can keep up-to-date with the latest EEF initiatives, pose equality-related questions or start discussions. | Development Officer (Equalities) | No | Official | Electronic | No | |||
| 00001478 | Enterprise and Communities | Housing Property and Projects | Housing Property and Projects - Yammer group | For improved communications within the group and team-wide announcements and general chat. This will reduce the number of whole team emails being sent and is part of the move across to 365 and away from reliance on email. | Contract Strategy Manager | Contract Support Manager | No | Official | Electronic | No | ||
| 00001477 | Enterprise and Communities | Investment | Investment Team - Yammer Group | To share information and update colleagues and keep in touch. | Investment Manager | No | Official | Electronic | No | |||
| 00001476 | Adult Health and Social Care | All Business Units | Bellshill Locality Support Services - Yammer Group | The group is intended to facilitate the easy distribution of information to all locality staff members allowing them to have access to required information on service provision. | Locality Worker | Locality Support Worker | No | Official | Electronic | No | ||
| 00001475 | Chief Executive's Office | Business Solutions | Working with Microsoft Office 365 - Yammer Group | Purpose is to provide channel for staff to submit ideas about how to best communicate use of M365 and ideas/tips that will help adoption and staff understanding of the product suite. | Engagement & Communication Lead | PMO Officer | No | Official | Electronic | No | ||
| 00001474 | Enterprise and Communities | Planning and Regeneration Services | Planning & Regeneration - Yammer group | This group seeks to share updates, information and news within the Planning & Regeneration Service. | Enterprise Manager | No | Official | Electronic | No | |||
| 00001473 | Enterprise and Communities | Planning and Regeneration Services | Business Engagement - Yammer group | This group seeks to share updates, information and news on the councils engagement with the North Lanarkshire business community. It will provide information on what the council is doing to support local businesses and on our marketing campaigns including work to attract investment and businesses to North Lanarkshire through Invest NL. | Enterprise Manager | Enterprise Support Officer | No | Official | Electronic | No | ||
| 00001471 | Adult Health and Social Care | All Business Units | ALSS - Yammer Group | Info would be at central point for staff to refer to. Staff would become familiar with group and use as source of information and knowledge. Info could be readily shared. | Locality Administrative Assistant | Locality Leader | No | Official | Electronic | No | ||
| 00001470 | Chief Executive's Office | Talent and Organisational Development | LearnNL | New learning platform which hosts all learning and development resources available from the TOD team | Leader & Talent Development Manager | Senior Clerical Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001464 | Adult Health and Social Care | All Business Units | Sensory Impairement - Yammer Group | To share information throughout the Authority to both employees personally and within their work remits on information pertaining to hearing and visual loss. | Rehabilitation & Mobility Officer | No | Official | Electronic | No | |||
| 00001462 | Enterprise and Communities | Estate Development | Housing Purchasing Scheme | The Housing Department have a requirement to purchase a significant number of houses for the Council. This requirement has been on going for a number of years. The Estates team undertake valuations of these houses for the Housing Department.There is a considerable exchange of information between the Estates team and the Housing Department in connection with these property purchases. The documents which are exchanged tend to be large. The information is normally exchanged through the Outlook system but this has problems with there being a restriction on the size of document and overloading the persons In Box. Could a new drive/ shared folder be set up called Housing Purchase Scheme which will be a shared drive to enable the surveyors in the Estates Team and certain persons in the Housing Team to access and exchange information in relation to the houses. | Group Manager (Estates) | Surveyor | No | Official sensitive | Electronic | Yes | ||
| 00001460 | Adult Health and Social Care | All Business Units | Locality Support Covid-19 Group - Yammer group | The group is intended to facilitate the easy distribution of information from the quality Improvement Group working on the Covid 19 Practice guide to all locality staff members allowing them to have access to required information on service provision. | Locality Worker | Locality Support Worker | No | Official | Electronic | No | ||
| 00001459 | Enterprise and Communities | Regulatory Services and Waste Solutions | Protective Services Personnel Records | The information contained in the folders is confidential | Assistant Support Officer | Support Services Manager | No | Official sensitive | Electronic | Yes | ||
| 00001458 | Chief Executive's Office | Financial Solutions | Financial Solutions - Yammer group | This would be a way of keeping the team connected especially as we work from home. A central point for announcements and a more informal way for digital transformers to support the team in the roll out of O365. | Assistant Accountant | No | Official | Electronic | No | |||
| 00001457 | Enterprise and Communities | All Business Units | Contract Support: QSs & CSOs - Yammer Group | For discussion of projects and updates within the team of QSs and CSOs. This will reduce the number of whole-team emails being sent and will allow better collaborative working now that we are no longer office based. | Contract Support Manager | No | Official | Electronic | No | |||
| 00001456 | Enterprise and Communities | All Business Units | CS CSOs - Yammer Group | For discussion of projects and updates within the small team of CSOs but with manager oversight. This will reduce the number of emails being sent and will allow better collaborative working now that we are no longer office based. | Contract Support Manager | No | Official | Electronic | No | |||
| 00001455 | Enterprise and Communities | All Business Units | Contract Strategy HQ - Yammer group | For team-wide announcements and general chat. This will reduce the number of whole team emails being sent and is part of the move across to 365 and away from reliance on email. | Contract Support Manager | No | Official | Electronic | No | |||
| 00001453 | Enterprise and Communities | Planning and Regeneration Services | Planning and Regeneration Enquiries and Complaints Folder | To store and share documents and files relating to incoming enquiries with Managers and staff and enable everyone to be able to access and update the information. | Head of Planning and Regeneration | No | Official | Electronic | No | |||
| 00001451 | Adult Health and Social Care | Health and Social Work | Wishaw Social Work Locality - employee personal information | held on iTrent, hml and myjob Scotland | Locality Social Work Manager | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001450 | Adult Health and Social Care | Health and Social Work | Wishaw Social Work Locality - employee information | discussion between line manager and employees including supervision files and PRDs, file notes, etc | Locality Social Work Manager | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001449 | Adult Health and Social Care | Health and Social Work | Wishaw Social Work Locality - efinancials | financial tracking information system | Resource Officer | Administrative Assistant | No | Official | Electronic | Yes | ||
| 00001448 | Adult Health and Social Care | Health and Social Work | Wishaw Social Work Locality - pecos | ordering system for goods and services | Resource Officer | Administrative Assistant | No | Official | Electronic | Yes | ||
| 00001447 | Adult Health and Social Care | Health and Social Work | Wishaw Social Work Locality - audit information | investigations and information gathered on financial practices | Resource Officer | Administrative Assistant | No | Official | Electronic | Yes | ||
| 00001446 | Adult Health and Social Care | Health and Social Work | Wishaw Social Work Locality - year end financial information | acquired for year end accounts including inventory | Resource Officer | Administrative Assistant | No | Official | Electronic | Yes | ||
| 00001445 | Adult Health and Social Care | Health and Social Work | Wishaw Social Work Locality - financial information | includes all financial information in relation to budget spend and income | Resource Officer | Administrative Assistant | No | Official | Electronic | Yes | ||
| 00001443 | Education and Families | Children, Families and Justice Social Work Services | Wishaw Social Work Locality - service user case file (Wishaw locality - children and families) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Education and Families Manager (Social Work) | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001442 | Adult Health and Social Care | Health and Social Work | Social work service user case file (mySWIS) | Social work management information system, includes all information, including transfer of files and closure records; includes charging information, financial information etc | Service Manager IT | No | Official sensitive | Electronic | Yes | |||
| 00001441 | Adult Health and Social Care | Health and Social Work | Wishaw Social Work Locality - service user case file (locality - adults) | includes all information, including transfer of files and closure records; includes charging information, financial information etc. Held hard copy and shared drives. | Locality Social Work Manager | Administrative Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001440 | Adult Health and Social Care | Health and Social Work | Wishaw Social Work Locality - Sampling of case files | Record of sampling for inspections and audits at Social Work Locality | Locality Social Work Manager | Administrative Assistant | No | Official sensitive | Paper | Yes | ||
| 00001435 | Enterprise and Communities | New Supply Team | Community engagement | Formal consultation/engagement exercises responses from individuals/stakeholders relevant to projects | Project Development Manager | Development Assistant | No | Official sensitive | Electronic | No | ||
| 00001434 | Enterprise and Communities | New Supply Team | New Supply Property Master | Built information for completed projects | Project Development Manager | Development Assistant | No | Official | Electronic | No | ||
| 00001433 | Enterprise and Communities | New Supply Team | Land Surplus | Land surplus requests and correspondence between area offices | Housing Development Manager | Project Development Co-ordinator | No | Official | Electronic | No | ||
| 00001432 | Enterprise and Communities | New Supply Team | NLC Project Management / Matrix Model | Project Management Control Documents | Housing Development Manager | Development Officer | No | Official | Electronic | No | ||
| 00001431 | Enterprise and Communities | New Supply Team | Open Market Purchase Scheme (OMPS) | Council buy back scheme tracker when purchsing ex-council properties to bring them back into housing stock. | Project Development Manager | Development Officer | No | Official sensitive | Electronic | Yes | ||
| 00001430 | Enterprise and Communities | New Supply Team | Ness Stewart | NLC making CPO Application of Millcroft road flats. 168 owners plus 129 tenants. Names,addresses,phone nos, emails. Stored in excel spreadsheet and being shared with Sanctuary. To enable us to contact residents to update status. | Head of Planning and Regeneration | Project Development Manager | No | Official sensitive | Electronic | Yes | ||
| 00001429 | Enterprise and Communities | Environmental Assets | Environmental Assets - Yammer group | The service is undergoing the service sprints for digitisation. This will be a good way for officers to quickly keep up to date with the programme and further encourage use of this facility. | Technical Officer (Technical & Business Development) | Technical Officer Business Development | No | Official | Electronic | No | ||
| 00001423 | Chief Executive's Office | Talent and Organisational Development | Progress Reports from External Learning Bodies | Commissioned GA training provider provides regular qualification progress updates on individual candidates. Direct link to bonds Feedback also provided by Colleges / Universities for Health Social Care Programmes | Leader & Talent Development Manager | Senior Clerical Assistant | No | Official sensitive | Electronic | No | ||
| 00001422 | Enterprise and Communities | Enterprise Project Team | Kitchener Street award scheme | Award related information in individuals eligible for noise associated mitigation due to Kitchener Street road project | City Deal Manager | Project Development Co-ordinator | No | Official sensitive | Electronic | Yes | http://www.legislation.gov.uk/uksi/1975/460/contents/made, Noise insultation (Scotland) Act 1975 | |
| 00001421 | Enterprise and Communities | Enterprise Project Team | Historic roads projects | Historic Roads Design project concept, detailed design and contract drawings | City Deal Manager | Project Development Co-ordinator | No | Official | Electronic | No | ||
| 00001420 | Enterprise and Communities | Enterprise Project Team | SEPA information | SEPA flooding information for NLC area obtained for East Airdire Link Road study area for consultant purposes | City Deal Manager | Project Development Co-ordinator | No | Official | Electronic | No | ||
| 00001419 | Enterprise and Communities | Enterprise Project Team | Complaints/Requests for Information | Correspondence and information relevant to complaints, compensation claims and formal Requests for information related to individual projects | City Deal Manager | Project Development Co-ordinator | No | Official sensitive | Electronic | No | ||
| 00001418 | Enterprise and Communities | Enterprise Project Team | Community engagement | Formal consultation/engagement exercises responses from individuals/stakeholders relevant to projects | City Deal Manager | Project Development Co-ordinator | No | Official | Electronic | Yes | ||
| 00001417 | Enterprise and Communities | Enterprise Project Team | Statutory/stakeholder | Consultation/information with statutory/key stakeholders and partner organisations/utility providers | City Deal Manager | Project Development Co-ordinator | No | Official | Electronic | No | ||
| 00001416 | Enterprise and Communities | Enterprise Project Team | Land assembly | Project specific land acquisition/compulsory purchase information relevant to transfer of land/building ownership/use of land to NLC for project delivery | City Deal Manager | Project Development Co-ordinator | No | Official sensitive | Electronic | Yes | ||
| 00001415 | Enterprise and Communities | Enterprise Project Team | Legal agreements | Agreements requiring Legal Services involvement | City Deal Manager | Project Development Co-ordinator | No | Official sensitive | Electronic | No | ||
| 00001414 | Enterprise and Communities | Enterprise Project Team | Surveys/studies/reports | Project and site specific surveys/studies i.e. topographic, ground investigation, traffic, ecological etc as required for project viability and planning requirements | City Deal Manager | Project Development Co-ordinator | No | Official | Electronic | No | ||
| 00001413 | Enterprise and Communities | Enterprise Project Team | Contract documentation and supporting documents | Consultant/contractor NEC Tender document and contract information, project specific contractual documentation, NEC documentation | City Deal Manager | Project Development Co-ordinator | No | Official sensitive | Electronic | No | ||
| 00001412 | Enterprise and Communities | Enterprise Project Team | Community Benefits | Cenefits, community benefits documentation and monitoring | City Deal Manager | Project Development Co-ordinator | No | Official sensitive | Electronic | No | ||
| 00001411 | Enterprise and Communities | Enterprise Project Team | Procurement | Procurement documents required including ESPD, ITT, NTPs procedures | City Deal Manager | Project Development Co-ordinator | No | Official sensitive | Electronic | No | ||
| 00001410 | Enterprise and Communities | Enterprise Project Team | Drawings | Project specific concept, detailed design and contract drawings | City Deal Manager | Project Development Co-ordinator | No | Official | Electronic | No | ||
| 00001409 | Enterprise and Communities | Enterprise Project Team | Benefits realisation | Monitoring benefits data for City Deal projects and associated GIS information | City Deal Manager | Project Development Co-ordinator | No | Official | Electronic | No | ||
| 00001408 | Enterprise and Communities | Enterprise Project Team | NLC Project Management Matrix/Model | Project management control documents | City Deal Manager | Project Development Co-ordinator | No | Official | Electronic | No | ||
| 00001407 | Enterprise and Communities | Enterprise Project Team | Project Business Cases | Business Cases (Strategic/Outline/Full/Augmented), including supporting information from specialist consultants | City Deal Manager | Project Development Co-ordinator | No | Official | Electronic | No | ||
| 00001406 | Enterprise and Communities | Enterprise Project Team | City Deal Project Management Office reporting | City Deal Project Management Office reporting processes and procedures as set out in Assurance Framework | City Deal Manager | Project Development Co-ordinator | No | Official | Electronic | No | ||
| 00001405 | Enterprise and Communities | Business Intelligence | Business Intelligence | The file will store records and files which require to be shared with service nominated employees for comment or to collaborate in developing content. Business Intelligence require to restrict access to this information to those who will be permitted access to the information saved within it for either temporary or continuous periods of time. | Business Intelligence Manager | Business Intelligence Assistant | No | Official sensitive | Electronic | No | ||
| 00001404 | Enterprise and Communities | Enterprise Project Team | Finance | Budget (captial and revenue) monitoring, Cashflows, invoices, Pecos orders. | City Deal Manager | Project Development Co-ordinator | No | Official sensitive | Electronic | No | ||
| 00001403 | Chief Executive's Office | Business Solutions | Internal Audit | Internal audit being carried out on safety team. Folder to permit all to access shared documents. | Occupational Safety & Wellbeing Manager | Senior Safety & Wellbeing Advisor | No | Official | Electronic | No | ||
| 00001402 | Chief Executive's Office | Talent and Organisational Development | GA Internal Application Forms | Internal application submitted by potential candidates for consideration for a Graduate Apprenticeship | Leader & Talent Development Manager | Senior Clerical Assistant | No | Official sensitive | Electronic | No | ||
| 00001401 | Chief Executive's Office | Strategic Communications | Corporate Communications - Yammer Group | Group to be used by members of the communications team for sharing information. | Media & Campaigns Manager | Senior Clerical Officer | No | Official | Electronic | No | ||
| 00001400 | Enterprise and Communities | Financial Inclusion | Financial Inclusion Team - Justice | The folder will hold financial assessments of justice service users which financial inclusion staff will transfer on to myswis and authorise using the processes | Assistant Business Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00001398 | Chief Executive's Office | HR | NL life video admin - Yammer Group | Video admin NL life | Leader & Talent Development Lead | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001397 | Adult Health and Social Care | Quality and Assurance | Social Work Quality Assurance | Facilitate team interactions and information sharing | Senior Officer Quality Assurance | No | Official | Electronic | No | |||
| 00001396 | Enterprise and Communities | Growth | External Funding | Management and administration of external funding from Scottish Government and other sources for NLC. | Growth Programme Manager | Development Assistant | No | Official sensitive | Electronic | No | ||
| 00001395 | Enterprise and Communities | Growth | Regeneration Capital Grant Fund | Management and submission of applications from a range of organisations for the SG Regeneration Capital Grant Fund. | Growth Programme Manager | Development Assistant | No | Official sensitive | Electronic | No | ||
| 00001394 | Enterprise and Communities | Growth | Vacant and Derelict Land Fund | Management and administration of Vacant and Derelict Land Funding from Scottish Government. | Growth Programme Manager | Development Assistant | No | Official | Electronic | No | ||
| 00001393 | Enterprise and Communities | Growth | Main Street, Coatbridge | Correspondence with owners ongoing re voluntary acquisitions. | Project Development Co-ordinator | Development Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001392 | Enterprise and Communities | Growth | ERDP Board Reports / Committee Reports | Reports generated for ERDP / Committee Review. | Growth Programme Manager | Development Assistant | No | Official sensitive | Electronic | No | ||
| 00001391 | Enterprise and Communities | Growth | Complaints/Requests for Information | Correspondence and information relevant to complaints and formal requests for information related to individual projects. | Growth Programme Manager | Development Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001390 | Enterprise and Communities | Growth | Community engagement | Formal consultation / engagement exercises with responses from individuals / stakeholders relevant to projects. | Project Development Manager | Development Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001389 | Enterprise and Communities | Growth | Statutory/Stakeholder | Consultation/information with statutory/key stakeholders and partner organisations/utility providers | Growth Programme Manager | Development Assistant | No | Official sensitive | Electronic | No | ||
| 00001388 | Enterprise and Communities | Growth | Land / Property Acquisitions | Project specific land / property acquisitions. Information relevant to transfer of land / property ownership / use of land to NLC for project delivery. | Project Development Manager | Development Assistant | No | Official sensitive | Electronic | No | ||
| 00001387 | Enterprise and Communities | Growth | Legal agreements | Agreements requiring Legal Services involvement. | Growth Programme Manager | Development Assistant | No | Official sensitive | Electronic | No | ||
| 00001386 | Enterprise and Communities | Growth | Surveys / Feasibility Studies / Reports | Project and site specific surveys feasibility i.e. topographic, ground investigation, traffic, ecological etc as required for project viability and planning requirements. | Growth Programme Manager | Development Assistant | No | Official sensitive | Electronic | No | ||
| 00001385 | Enterprise and Communities | Growth | Procurement | Procurement documents required including ESPD, ITT, NTPs procedures, tender documentation, PCS etc. | Project Development Manager | Development Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001384 | Enterprise and Communities | Growth | Drawings | Project specific concept, detailed design and contract drawings. | Growth Programme Manager | Development Assistant | No | Official sensitive | Electronic | No | ||
| 00001383 | Enterprise and Communities | Growth | NLC Project Management Matrix/Model | Project management control documents. | Project Development Manager | Development Assistant | No | Official sensitive | Electronic | No | ||
| 00001382 | Enterprise and Communities | Growth | Finance | Budget (capital and revenue) monitoring, Cashflows, Invoices, Pecos orders. | Growth Programme Manager | Development Assistant | No | Official sensitive | Electronic | Yes | ||
| 00001381 | Enterprise and Communities | Growth | Project Business Cases | Development of Project Business Cases including supporting information as required from external consultant design teams. | Growth Programme Manager | Development Assistant | No | Official sensitive | Electronic | No | ||
| 00001379 | Adult Health and Social Care | Justice Services | Restorative Justice - Yammer Group | To pass on information of work that Justice (Community Payback Teams) have been doing in North Lanarkshire to all staff. Also to highlight to all users on Yammer the work that has been carried out by the Justice Service | Education and Families Manager (Social Work) | Placement Manager | No | Official | Electronic | No | ||
| 00001378 | Enterprise and Communities | Business Development and Support | Business Dev & Support - Yammer Group | To provide a chat option for the team whole we are remote from office. Easy place for us to share whats new and also make sharing news that much easier and inclusive. | Business Systems Manager | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001377 | Chief Executive's Office | Business Solutions | Digital Transformers - Yammer Group | Knowledge sharing group for the service area transformers involved in supporting the digitisation of services. | Engagement & Communication Lead | Workforce Systems Development Senior Advisor;Technical Officer (Technical & Business Development) | No | Official | Electronic | No | ||
| 00001376 | Chief Executive's Office | Business Solutions | Yammer Enterprise Admin - Yammer Group | Private group to allow an area for use to test how Yammer can be used within the council | Business Process Officer | Infrastructure Support Officer | No | Official | Electronic | No | ||
| 00001374 | Chief Executive's Office | Strategic Communications | Council website publishing - Yammer Group | Knowledge sharing group for staff who publish content on the council website | Digital Media Team Leader | Engagement & Communication Lead | No | Official | Electronic | No | ||
| 00001373 | Adult Health and Social Care | All Business Units | Wishaw Locality Support Service - Yammer Group | This group will be used to help promote connectedness with our team and help share ideas and information regarding our service delivery. | No | Official | Electronic | No | ||||
| 00001372 | Enterprise and Communities | Financial Inclusion | FIT Admin - Yammer Group | FIT staff all currently working from home and in isolation. Previously had a yammer group set up to communicate with each other and provide support with any queries/changes to procedures and a good way of communicating if we cant access the server. | Administrative Officer | Administrative Assistant | No | Official | Electronic | No | ||
| 00001365 | Education and Families | Financial Inclusion | FIT (Financial Inclusion Team) - Yammer Group | FIT staff all currently working from home and in isolation. Previously had a yammer group set up to communicate with each other and provide support with any queries/changes to legislation etc. | Administrative Officer | Administrative Assistant | No | Official | Electronic | No | ||
| 00001364 | Enterprise and Communities | Enterprise | COVID Opening Support for Businesses | The folder will contain all the information pertaining to the recovery plans for the re-opening of local businesses across North Lanarkshire | Enterprise Manager | No | Official | Electronic | No | |||
| 00001362 | Adult Health and Social Care | All Business Units | Home support Team - Yammer group | Due to the redesign of the service it would be a resource to keep all employees updated on changes and improvements to service, This would also improve and encourage colleague engagement within service .This would support them to build their knowledge regarding service, There will be new employees or people taking up exciting new roles within home support yammer could be great source for them. | Project Manager | Service Manager | No | Official | Electronic | No | ||
| 00001361 | Enterprise and Communities | Facility Support Services | Suppliers | Suppliers | Assistant Business Manager (Support) | Performance & Compliance Officer | No | Official sensitive | Electronic | No | ||
| 00001359 | Chief Executive's Office | Talent and Organisational Development | TOD – Practice Learning Team - Yammer Group | To allow TOD Practice Learning team to share information/updates specific to practice teaching with Practice Teachers based within localities and provide a support network for all PTs. | Operational Learning & Development Senior | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001358 | Chief Executive's Office | Talent and Organisational Development | TOD – PDA Leadership and Management Group 2019/2020 - Yammer Group | This group is for NLC staff who are currently undertaking the SQA course above. It would be time restrained to run for the duration of the SQA course, now until Mid 2021 (extended due to Covid19), when it would be removed from the platform. This group would allow participants to support each other and enable TOD to share course content (paperlessley) in order to meet necessary SQA requirements for participants. | Operational Learning & Development Senior | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001357 | Chief Executive's Office | Talent and Organisational Development | TOD – Pathways Programme Mentors Group - Yammer Group | To provide information/share tips/ signpost to training resources and allow mentors and Learner Journey Coordinators to keep in touch with each other throughout the programme. | Operational Learning & Development Senior | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001356 | Adult Health and Social Care | Adult Services | Assistive Technology Team - Yammer Group | To share information, best practice and updates across all the assistive tech advisors. | Senior Officer Younger Adults | Disability Information Officer;Disability Information Officer;Senior Officer | No | Official | Electronic | No | ||
| 00001355 | Chief Executive's Office | Audit | Internal Audit staff records | Personnel informatoin, PRD documentation, sickness absence documentaiton, annual leave, special leave and timesheets | Audit and Risk Manager | Principal Auditor | No | Official | Electronic | Yes | ||
| 00001354 | Chief Executive's Office | Audit | General papers - non -audit specific | Documentation held that is not speciifc to individual audits but Internal Audit generally such as annual audit planning, consultancy work, EQAR process, spreadsheets for logging audit assignments | Audit and Risk Manager | Principal Auditor | No | Official | Electronic | Yes | ||
| 00001353 | Chief Executive's Office | Audit | Audit files - Investigations | Documentation relating to audit investigations into potential frauds and irregularities including supporting documentation obtained, working papers, interviews with relevant staff and formal audit report | Audit and Risk Manager | Principal Auditor | No | Official sensitive | Electronic | Yes | ||
| 00001352 | Chief Executive's Office | Audit | Individual audit files | All relevant documentation including testing strategy, working papers, draft reports, management responses and final audit reports | Audit and Risk Manager | Principal Auditor | No | Official | Electronic | Yes | ||
| 00001350 | Adult Health and Social Care | Adult Services | Making Life Easier Project Team | to share the development of the website. | Senior Officer Younger Adults | Disability Information Officer;Disability Information Officer;Service Manager Integration | No | Official | Electronic | No | ||
| 00001349 | Adult Health and Social Care | Adult Services | Integrated Rehabilitation Team - Yammer group | to share information and updates across all the rehab teams. Share best practice. | Senior Officer Younger Adults | Disability Information Officer;Disability Information Officer | No | Official | Electronic | No | ||
| 00001347 | Chief Executive's Office | Business Solutions | Business Solutions - Yammer group | To communicate with all staff in Business Solutions and hold Yammer question sessions. | Head of Business Solutions | Secretary | No | Official | Electronic | No | ||
| 00001345 | Enterprise and Communities | Procurement Solutions | Procurement Network - Yammer Group | The purpose of the Procurement Network group is to allow the Councils Corporate Procurement Team to easily communication with the large number of procuring officers across the organisation on a single platform, share best practice and relevant updates. The group had close to 100 members on the previous Yammer platform and was the key tool for communication and engagement for Council procurement staff. | Category Manager | Category Manager | No | Official | Electronic | No | ||
| 00001344 | Chief Executive's Office | Talent and Organisational Development | NL Life - Yammer group | Promotion of colleague rewards, health and wellbeing | Leader & Talent Development Lead | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001343 | Chief Executive's Office | Talent and Organisational Development | TOD - Yammer Group | This group is required as a private space for TOD staff only, to allow members of the team to have a platform for communication, where notifications/information can be posted that is specific to the team and which allows them to speak to other members of the same team. | Operating Model Delivery Manager | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001342 | Adult Health and Social Care | Adult Services | Assistive technology - Yammer group | to share information, updates and promote the use of assistive technology. | Senior Officer Younger Adults | Disability Information Officer;Disability Information Officer;Senior Officer | No | Official | Electronic | No | ||
| 00001338 | Chief Executive's Office | People and Organisation Development | iTrent Reporting | The folder is required to allow the Chief Executive and Assistant Chief Executives to access workforce reports. The reports are currently issued via email each day and are quite large (15-20mb). The data contained in the reports are essential in allowing Senior Management to make decisions in relation to the Covid-19 Pandemic. | Employee Service Centre Manager | Workforce Systems and Analytics Manager | No | Official sensitive | Electronic | Yes | ||
| 00001331 | Enterprise and Communities | Asset and Property Management | Hub Delivery Board | The Hub Delivery Board is responsible for providing a strategic overview and prioritisation of project linked to the Hub Delivery Programme. The Hub Delivery Programme is the delivery mechanism for the creation of new Town and Community Hubs, linked to the The Plan for North Lanarkshire and funded via the Community Investment Fund. | Hub Strategy Manager | Secretary | No | Official sensitive | Electronic | No | ||
| 00001330 | Enterprise and Communities | Enterprise | Newly Self Employed Hardship Fund | Personal information from grant applicants including names, addresses, contact details, copies of passports, driving licenses, NI numbers, bank statements, etc | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Electronic | Yes | ||
| 00001328 | Enterprise and Communities | Enterprise Contract | ESCP - Services Stakeholders | We need to create a new accessible folder the members of the ESCP project board and this should be titled ESCP Services Stakeholders. | Group Manager Support Services | Assistant Contract Support Officer | No | Official sensitive | Electronic | No | ||
| 00001323 | Enterprise and Communities | Planning and Regeneration Services | Listed Buildings Curtilage | Boundaries of the Curtilage of Listed Buildings in North Lanarkshire | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001322 | Enterprise and Communities | Planning and Regeneration Services | Listed Buildings Curtilage Buffer | The Listed Building Dataset comprises the statutory addresses and supplementary information for listed buildings in North Lanarkshire. Listing is the recognition through the Planning (Listed Buildings and Conservation Areas) (Scotland) Act 1997 that a building or structure is of special interest. Historic Environment Scotland lists buildings on behalf of Scottish Ministers. | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001321 | Enterprise and Communities | Planning and Regeneration Services | Conservation Areas Buffer | Location of buffer for conservation areas in North Lanarkshire. | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001320 | Enterprise and Communities | Planning and Regeneration Services | Conservation Areas | Polygons depicting the Conservation Areas in North Lanarkshire | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001319 | Enterprise and Communities | Planning and Regeneration Services | Regional Scenic Area | Location of Scenic Area (National) in North Lanarkshire | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001318 | Enterprise and Communities | Environmental Assets | Local Nature Reserves | Location of local nature reserves in North Lanarkshire. | Greenspace & Country Parks Manager | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001317 | Enterprise and Communities | Planning and Regeneration Services | Green Belt | Polygons depicting the areas of open land on which building is restricted known as Green Belt in North Lanarkshire | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001316 | Enterprise and Communities | Planning and Regeneration Services | Contaminated Land | Location of contaminated land in North Lanarkshire. | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001315 | Enterprise and Communities | Planning and Regeneration Services | Tree Preservation Order 2018 | Tree Preservation Orders in North Lanarkshire area in 2018 | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001314 | Enterprise and Communities | Planning and Regeneration Services | SSSI | The boundaries of Sites of Special Scientific Interest in North Lanarkshire Sites of Special Scientific Interest (SSSI) are those areas of land and water that Scottish Natural Heritage (SNH) considers to best represent our natural heritage - its diversity of plants, animals and habitats, rocks and landforms, or a combinations of such natural features. | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001313 | Enterprise and Communities | Planning and Regeneration Services | SINC | Sites of Importance for Nature Conservation (SINCs) are areas which hold significant plants, animals or wildlife habitat in North Lanarkshire | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001312 | Enterprise and Communities | Planning and Regeneration Services | Scheduled Ancient Monument Buffer | Location of the 50m buffer around the Scheduled Ancient Monuments | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001311 | Enterprise and Communities | Planning and Regeneration Services | Scheduled Ancient Monument | Location of Scheduled Ancient Monuments in North Lanarkshire | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001310 | Enterprise and Communities | Environmental Assets | Traffic and Cycle Counter Locations | Points for locations of Traffic and Cycle Counters in North Lanarkshire | Team Leader (Transportation) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001309 | Enterprise and Communities | Planning and Regeneration Services | VD Active Sites - 2018 | Boundaries of Active Vacant and Derelict Land in North Lanarkshire 2018 | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001308 | Enterprise and Communities | Planning and Regeneration Services | Industry and Business - Active Sites 2017 | Boundaries of Industry and Business Active Sites 2017 in North Lanarkshire | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001307 | Enterprise and Communities | Planning and Regeneration Services | HLA Active Sites 2017 | Boundaries of Housing Land Audit Active Sites 2017 | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001306 | Enterprise and Communities | Planning and Regeneration Services | Housing and Community Facilities 3 | Boundary of the Affordable Housing Development area in North Lanarkshire | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001305 | Enterprise and Communities | Planning and Regeneration Services | Housing and Community Facilities 2_C | Locations for Community Facilities (New Schools) in North Lanarkshire | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001304 | Enterprise and Communities | Planning and Regeneration Services | Housing and Community Facilities 2_BB | Further locations for housing development in North Lanarkshire | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001303 | Enterprise and Communities | Planning and Regeneration Services | Housing and Community Facilities 2_B | Locations for (Medium-term) Housing Development in North Lanarkshire | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001302 | Enterprise and Communities | Planning and Regeneration Services | Housing and Community Facilities 2_A2 | Promoting Housing Development and Community Facilities Sites for (Short-term) Housing Development The Council will satisfy housing demand in the period up to 2011 through: 2 additions to Housing Land Supply (listed in Schedule HCF 2A2) | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001301 | Enterprise and Communities | Planning and Regeneration Services | Housing and Community Facilities 2_A1 | Promoting Housing Development and Community Facilities Sites for (Short-term) Housing Development The Council will satisfy housing demand in the period up to 2011 through: 1 Housing Land Supply sites (listed in Schedule HCF 2A1) | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001300 | Enterprise and Communities | Planning and Regeneration Services | Housing and Community Facilities 1_B2 | Protecting Residential Amenity and Community Facilities Community Facilities Town Parks and Community Parks Playing fields and sports pitches should not be re-developed except where: The proposed development is ancillary to the principle use of the site as a playing field The proposed development involves a minor part of the playing field which would not affect its use and potential for sport and training The playing field which would be lost would be replaced by a new playing field of comparable or greater benefit for sport and in a location which is convenient for its users, or by the upgrading of an existing playing field to provide a better quality facility either within the same site or at another location which is convenient for its users and which maintains or improves the overall playing field capacity in the area; or A playing field strategy prepared in consultation with SportScotland has demonstrated that there is a clear excess of sports pitches to meet current and anticipated future demand in the area, and that the site could be developed without detriment to the overall quality of provision | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001299 | Enterprise and Communities | Planning and Regeneration Services | Housing and Community Facilities 1_B1 | Protecting Residential Areas and Community Facilities Community Facilities The Council will maintain community well-being in residential areas by protecting those community facilities shown on the proposals map. | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001298 | Enterprise and Communities | Planning and Regeneration Services | Housing and Community Facilities 1_A | Protecting Residential Areas and Community Facilities Residential Areas There is a presumption against developments detrimental to residential amenity in primarily residential areas. Developments of an ancillary nature may be acceptable (e.g. guest houses, childrens nurseries, medical surgeries or retail for local needs) subject to impact on residential amenity and provision for servicing and parking. | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001297 | Enterprise and Communities | Environmental Assets | Shrubs | Boundaries of areas of shrubs in North Lanarkshire | Team Leader (Assets & Technical Development) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001296 | Enterprise and Communities | Environmental Assets | Ornamental Shrubs | Boundaries of areas of Ornamental Shrubs in North Lanarkshire | Team Leader (Assets & Technical Development) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001295 | Enterprise and Communities | Environmental Assets | Grass | Boundary of Grassed areas in North Lanarkshire | Team Leader (Assets & Technical Development) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001294 | Enterprise and Communities | Environmental Assets | Flower Beds | Boundaries of the Flower Beds in North Lanarkshire | Team Leader (Assets & Technical Development) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001293 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 3_C | Waste Development Applications for waste management facilities will be supported where they: are located within: i. an existing or previous waste management facility ii. industrial, business or storage and distribution land (EDI 1A land) or a site allocated in the development plan iii. contaminated or degraded land deliver additional capacity as required in Zero Waste Plan Annex B comply with EU Waste Framework Directive, the National Waste Plan (Scotlands Zero Waste Plan), Regional Guidance and issues of need and impact show consideration of sustainable transportation of waste are located close to users of heat and power, in the case of Energy from Waste/Advanced Thermal Treatment facilities Additional guidance is contained within Supplementary Planning Guidance EDI 3C Assessing Planning Applications for Waste Development addressing EU, national and regional guidance and issues of need and impact. | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001292 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 3_B | Mineral Resources Applications for mineral extraction will be assessed against Supplementary Planning Guidance EDI 3B criteria addressing supply, environmental, social, and economic impacts, and othercriteria (including restoration, monitoring, and compliance) Proposals not justified in relation to the criteria will be refused Supplementary Planning Guidance EDI 3B Assessing Planning Applications for Minerals is a material consideration in determining applications for planning permission. | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001291 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 3_A2 | Utilities Development The Council supports in principle recycling centres, all forms of renewable energy generation and telecommunications proposals, subject to: Wind Farms criteria in SPG EDI 3A2, addressing issues of scale, cumulative impact, community benefit and restoration. It may be necessary to undertake a detailed assessment (e.g. EIA and/or AA) to demonstrate no likely significant effect or no adverse effect on the sites integrity for development proposals outwith a Natura 2000 site a detailed assessment of development located several kilometres away from the boundary of a Natura 2000 site, particularly where there is connectivity between the proposed development and the designated site Supplementary Planning Guidance EDI 3A2 Assessing Applications for Wind Farms is a material consideration in determining applications for planning permission. | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001290 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 2_C2 | Mineral Resources Directing any new proposals for opencast coal extraction to the search area identified on the proposals maps | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001289 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 2_C1 | Mineral Resources The Council will seek to satisfy market demands for minerals by: Directing proposals for extraction of all kinds of construction minerals (such as crushed rock aggregate and sand and gravel) to extension areas within or adjacent to existing operations identified on the proposals map and in schedule EDI2 C in the Area Action Plans | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001288 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 2_B | Transport Development The Council supports the transport infrastructure improvements listed in Schedule EDI2 B of the Area Action Plans | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001287 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 2_A | Industrial and Business Areas The Council will support industrial and business land development by maintaining a 10-year land supply of quality marketable industrial land (including a 5-year supply of readily available sites) and promoting the development of the Industrial and Business Land Supply sites listed in Schedule EDI 2A of the Area Action Plans and shown on the Proposal Maps. | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001286 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 1_C | Mineral Resources Proposals for development that would potentially sterilise valuable mineral resources will be assessed against the relevant criteria of the Supplementary Planning Guidance EDI3 B. There will be a presumption against proposals not justified in relation to the criteria. Supplementary Planning Guidance EDI3 B Assessing Planning Applications for Minerals is a material consideration in determining applications for planning permission. | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001285 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 1_B5 | Boundary for Economic Development and Infrastructure 1 Strategic Locations for Business and Industry The following locations are strategic locations for industry and business. Development proposals in these locations will be assessed against the following criteria: Type 5 International Transport Facilities (ITF) Location Euro-freight Terminal/Mossend, Gartsherrie/Kilgarth rail freight facility Criteria Support for the capacity and effectiveness of the international transport network and docks, rail freight facilities and road links | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001284 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 1_B4 | Boundary for Economic Development and Infrastructure 1 Strategic Locations for Business and Industry The following locations are strategic locations for industry and business. Development proposals in these locations will be assessed against the following criteria: Type 4 Tourism Development Areas (TDA) Location Campsies (potential Regional Park), Forth & Clyde Canal (Millennium Link), Strathclyde Park, Summerlee (Coatbridge) Criteria Consideration of tourist-related development subject to assessment against all other Plan Policies | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001283 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 1_B3 | Boundary for Economic Development and Infrastructure 1 Strategic Locations for Business and Industry The following locations are strategic locations for industry and business. Development proposals in these locations will be assessed against the following criteria: Type 3 High Amenity Locations (HAL) Location Gartcosh, Ravenscraig, Chapelhall | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001282 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 1_B2 | Boundary for Economic Development and Infrastructure 1 Strategic Locations for Business and Industry The following locations are strategic locations for industry and business. Development proposals in these locations will be assessed against the following criteria: Type 2 Strategic Industrial and Business Locations (SIBL) Location Cumbernauld North West, Former Lanarkshire Enterprise Zone (Airbles, Calder, Dunalistair, Excelsior Park, Mossend, Shawhead, Tannochside), Gartcosh, Newhouse and Newhouse West (including Eurocentral), Ravenscraig, Righead/Bellshill/Strathclyde Business Park Criteria Protected from non-industrial uses, particularly Use Classes 1, 2, 3, and 9. Any change subject to assessment against all other Plan Policies | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001281 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 1_B1 | Boundary for Economic Development and Infrastructure 1 Strategic Locations for Business and Industry The following locations are strategic locations for industry and business. Development proposals in these locations will be assessed against the following criteria: Type 1 Strategic Business Centres (SBC) Location(s) Cumbernauld Town Centre, Motherwell Town Centre (as defined by Policy RTC1 A Town Centres) Criteria Support for office, service, education, and cultural facilities | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001280 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 1_A2 | Boundary of Economic Development and Infrastructure 1 Protecting Economic Development Areas and Infrastructure A Industrial and Business Areas The Council will support the continuing industrial and business character of existing industrial and business areas, where appropriate, including existing waste management facilities by considering: 2 alternative development potential (ADP) studies for: Orchardton Woods Flemington Industrial Estate | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001279 | Enterprise and Communities | Planning and Regeneration Services | Economic Development and Infrastructure 1_A1 | Boundary of Economic Development and Infrastructure - Protecting Economic Development Areas and Infrastructure Industrial and Business Areas The Council will support the continuing industrial and business character of existing industrial and business areas, where appropriate, including existing waste management facilities by considering: 1 ancillary development and changes of use in all existing industrial and business areas against the terms of Supplementary Planning Guidance EDI1 A criteria, including: extent to which there is a surplus in the land supply for industry and business potential undermining of the attractiveness as a location for industry and business specific locational requirement for the proposal whether the proposal would result in significant economic benefit to the Plan area existence of suitable alternative sites impact on travel patterns and accessibility by public transport whether the development would re-use vacant or under-utilised industrial land Existing waste management facilities are indicated on the proposals map with a W. Supplementary Planning Guidance EDI1 A Ancillary Development and Change of Use of Industrial and Business Areas is a material consideration in determining applications for planning permission. | Planning Manager (Strategy & Policy) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001276 | Education and Families | Children, Families and Justice Social Work Services | Lanarkshire Education Trust Buffer | Buffer of th boundary of the eligibiliity area designated as the Lanarkshire Education Trust area. The purpose of the trust is to provide some assistance for people, residing within the geographical boundaries of the County of Lanark, as then was, facing financial hardship in pursuit of their education. | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | |||
| 00001275 | Education and Families | Children, Families and Justice Social Work Services | Lanarkshire Education Trust | Boundary of the eligibility area designated as the Lanarkshire Education Trust area. The purpose of the trust is to provide some assistance for people, residing within the geographical boundaries of the County of Lanark, as then was, facing financial hardship in pursuit of their education. | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | |||
| 00001274 | Enterprise and Communities | Regulatory Services and Waste Solutions | GPL Silver Group | To enable collaborations across the services and business units | Head of Regulatory Services and Waste Solutions | Support Services Manager;Assistant Support Officer | No | Official | Electronic | No | ||
| 00001273 | Enterprise and Communities | Regulatory Services and Waste Solutions | Action Log | To enable collaborations across the services and business units | Head of Regulatory Services and Waste Solutions | Support Services Manager;Assistant Support Officer | No | Official | Electronic | No | ||
| 00001269 | Enterprise and Communities | Planning and Place | Communities Response Planning Group | In light of the Coronavirus pandemic, the following folder is required for the members of the Communities Response Planning Group to share and update documents regarding our actions and response to the ongoing pandemic. | Planning Manager (Strategy & Policy) | Business Development Officer;GIS Officer | No | Official | Electronic | No | http://www.legislation.gov.uk/ukpga/2004/36/contents, Civil Contingencies Act 2004 | |
| 00001268 | Chief Executive's Office | Business Solutions | Census Output Centroid 2011 | This dataset shows the 2011 Census Output Areas (OAs) Population Weighted Centroids. An individual Output Area generally covers a sufficiently small area (subject to meeting minimum population / household counts) so that user defined or ad-hoc areas can be created while maintaining a sufficient level of quality. National Records of Scotland (NRS) produces only one set of OAs and creates all other output geographies using the OA as the building brick. Each OA is assigned to an area in a higher geography by first selecting one of the postcodes in the OA as a master postcode. The OA inherits all of the characteristics of the master postcode including its assignments to higher areas and its grid reference. The master postcode was selected using an algorithm which calculates the postcode centroid within an OA which has grid references closest to the population-weighted centre of the OA. An anomaly was discovered in the 2011 Census Output Area (OA) codes which were published on 15 August 2013. The anomaly meant that, whilst all the current 2011 Census OA codes were unique, they did not always run in sequential order by council area. We decided to replace the codes with new ones that start at S00088956 and end with S00135306. | Senior Officer Planning | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001267 | Enterprise and Communities | Environmental Assets | Cemeteries | Polygons depicting the areas covered by cemeteries and churchyard burial grounds | Team Leader (Assets & Technical Development) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001266 | Education and Families | Children, Families and Justice Social Work Services | NLC Schools | Points depicting the location of all the mainstream schools which children in North Lanarkshire are in the catchment area for. | Administrative Officer | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001265 | Education and Families | Education South | Council Nurseries | The locations of council nurseries in North Lanarkshire | Assistant Principal Officer | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001264 | Adult Health and Social Care | Health and Social Work | Social Work Localities | Boundaries of the Social Work Localities in North Lanarkshire | Senior Officer Planning | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001263 | Enterprise and Communities | Housing Solutions | Housing Area Offices | Location of Housing Area offices in North Lanarkshire | Customer Service Manager | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001262 | Chief Executive's Office | Legal and Democratic Solutions | Westminster Constituences | The boundaries of the Westminster Constituencies which are also share area with North Lanarkshire Council | Elections and Democratic Co-ordinator | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001261 | Chief Executive's Office | Business Solutions | Postcodes 2020_2 | Boundaries of postcodes which fall in North Lanarkshire | Senior Officer Planning | GIS Officer | No | Official | Electronic | No | ||
| 00001260 | Chief Executive's Office | Legal and Democratic Solutions | Community Councils | Community councils comprise people who care about their community and want to make their area a better place to live. They have an important role in local democracy. They represent local people's views about local services to the local authorities and other agencies. | Elections and Democratic Co-ordinator | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001259 | Chief Executive's Office | Legal and Democratic Solutions | Holyrood Regions | Boundaries of Scottish Parliamentary Regions. Data is derived from the Boundary Commission for Scotland. | Elections and Democratic Co-ordinator | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001258 | Chief Executive's Office | Legal and Democratic Solutions | Holyrood Constituences | Boundaries, names and elected members for the Holyrood Constituencies which share common area with the North Lanarkshire Council area. Data is derived from the Boundary Commission for Scotland Fifth Statutory Review. | Elections and Democratic Co-ordinator | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001257 | Chief Executive's Office | Legal and Democratic Solutions | Districts 1991 | A list of former District Boundaries and names - superceded in 1996 | Elections and Democratic Co-ordinator | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001256 | Chief Executive's Office | Legal and Democratic Solutions | Council Wards | Boundaries of council ward areas in North Lanarkshire | Elections and Democratic Co-ordinator | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001255 | Chief Executive's Office | Legal and Democratic Solutions | Council Boundary | Official Council Boundary | Elections and Democratic Co-ordinator | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001254 | Chief Executive's Office | Legal and Democratic Solutions | Councillors | A list of Councillors with Political Party affiliations and their associate Council Wards | Elections and Democratic Co-ordinator | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001253 | Chief Executive's Office | Legal and Democratic Solutions | Council Mask | Large block around the boundary of North Lanarkshire | Elections and Democratic Co-ordinator | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001252 | Chief Executive's Office | Business Solutions | Census Output Areas 2011 | This dataset shows the 2011 Census Output Areas (OAs) the smallest geographical unit for which Census data is released. They act as the basic building-blocks for the creation of other higher geographies. They are constructed by aggregating together a small number of postcodes. Because the OAs cover small areas and contain relatively small numbers of households and population (households in the range 20 to 77; population >/=50), there is only a limited amount of Census data that can be released without infringing confidentiality. An anomaly was discovered in the 2011 Census Output Area (OA) codes which were published on 15 August 2013. The anomaly meant that, whilst all the current 2011 Census OA codes were unique, they did not always run in sequential order by council area. We decided to replace the codes with new ones that start at S00088956 and end with S00135306. | Senior Officer Planning | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001250 | Chief Executive's Office | Legal and Democratic Solutions | Area Registration Offices | Location of area registration offices in North Lanarkshire. | Senior Registrar/Area Officer | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001249 | Chief Executive's Office | Legal and Democratic Solutions | Alcohol Prohibition Areas | Location of alcohol prohibition areas in North Lanarkshire. | Principal Solicitor (Regulation & Governance) | GIS Officer;GIS Officer (Temporary) Mat Leave | No | Official | Electronic | No | ||
| 00001248 | Chief Executive's Office | Financial Solutions | Financial Solutions - Resilience Group | To facilitate delivery of the Service | Head of Financial Solutions | Secretary | No | Official | Electronic | No | ||
| 00001246 | Enterprise and Communities | Regulatory Services and Waste Solutions | Fleet and Waste Compliance | Secure storage of reports and other documents based on Fleet & Waste compliance tasks. | Service Delivery Manager (Performance & Compliance) | Service Delivery Supervisor (Vehicle Maintenance & Electric Development) | No | Official sensitive | Electronic | No | ||
| 00001243 | Enterprise and Communities | Asset and Property Management | Hub Teams - Document Control (formerly Community Hubs) | Town and Community Hub Strategy is a Programme of Work contained within The Plan for North Lanarkshire (P047.1). This work requires input and collaboration from various sources from identifying sites, designs of buildings etc., ground investigation reports, all of which are of significant size. Users are distributed across various business units and services and use different public drives so the easiest way to share and collaborate is through secure folder. | Hub Strategy Manager | Forward Planning Manager | No | Official | Electronic | No | ||
| 00001237 | Chief Executive's Office | Financial Solutions | Community Investment Fund Sub-Group | To facilitate delivery of the Community Investment Fund | Business Finance Manager (Resource Solutions) | Accountant | No | Official sensitive | Electronic | No | ||
| 00001236 | Enterprise and Communities | Asset and Property Management | ESCP - Internal Audit | ESCP Internal Audit Files | Group Manager Support Services | No | Official sensitive | Electronic | No | |||
| 00001234 | Education and Families | Education North | SEEMis Project | This will be a shared platform for the SEEMiS Project Board Members. | Project Manager (Seemis) | No | Official | Electronic | No | |||
| 00001229 | Enterprise and Communities | Planning and Place | Building Standards Registers | Hard Copy Registers of Building Warrant Applications no. 28 | Built Environment Manager | Manager (Building Standards) | No | Official | Paper | Yes | ||
| 00001228 | Enterprise and Communities | Regulatory Services and Waste Solutions | Building Standards Registers | Hard Copy of Building Standards Registers No.28 | Built Environment Manager | Manager (Building Standards) | No | Official | Paper | Yes | ||
| 00001226 | Enterprise and Communities | Regulatory Services and Waste Solutions | Building Standards Registers | Hard Copy Registers of BW applications no. 28 | Built Environment Manager | Manager (Building Standards) | No | Official sensitive | Paper | Yes | ||
| 00001225 | Enterprise and Communities | Environmental Asset Maintenance | Time Sheets | The folder will contain timesheets. These timesheets contain employee names, employee numbers and attendance at work details | Land Maintenance Manager | Team Leader (Assets & Technical Development) | No | Official sensitive | Electronic | Yes | ||
| 00001223 | Enterprise and Communities | Waste Management | Staff Updates | Create an area to store weekly task updates to allow collaboration across the team | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official | Electronic | No | ||
| 00001222 | Chief Executive's Office | Financial Solutions | Budget | To allow access for the members of the budget groups to view the Councils savings options and files on a shared and secure format. | Head of Financial Solutions | Secretary | No | Official sensitive | Electronic | No | ||
| 00001221 | Enterprise and Communities | Regulatory Services and Waste Solutions | Contaminated Land Site Investigation | This folder will contain potentially sensitive information which needs to be accessed by Planning, Building Standards and Protective Services in relation to planning and building warrant applications being considered by the Authority. It will contain the Site investigations themselves and details of any review of these carried out together with officer comments. Currently it is impossible for the 3 services to access all of this information in the one place potentially leading to errors and certainly leading to delays in the process. The files included would be Large Technical Site Investigation reports generally to large to be emailed. Smaller review documents and copies of emails, memos etc. They would generally be filed under site name. | Business Manager (Protective Services) | Assistant Business Manager (Pollution Control) | No | Official sensitive | Electronic | Yes | http://www.legislation.gov.uk/asp/2019/13/contents/enacted, Planning (Scotland) Act 2019 | |
| 00001219 | Chief Executive's Office | Business Solutions | DigitalNL Service Sprint (Waste) | This area will be used to support the service sprint process which has started for environmental services. | Business Change Manager | PMO Officer;Programme Manager;PMO Officer | No | Official sensitive | Electronic | No | ||
| 00001217 | Enterprise and Communities | Procurement Solutions | Enterprise Partnership Project Board | This new file share area will enable Project Board members (and where applicable their secretaries) to access Board Papers via hyperlinks rather than via attachments to emails. This supports document control and saves various mailboxes having numerous copies of the same attached files and them saving the same documents to the council servers. | Commercial Contracts Manager | Project Support Assistant | No | Official sensitive | Electronic | No | ||
| 00001213 | Enterprise and Communities | Procurement Solutions | Wishaw SC CHP | A combined heat and power engine (CHP) was installed in Wishaw Sports Centre. The installation included a system which monitors and reports on the performance (running hours, power generated, flow and return temps etc) and faults on the CHP. This information is available through the manufacturers app, via a log in (username and password). | Group Manager Support Services | Assistant Contract Support Officer | No | Official | Electronic | No | ||
| 00001209 | Enterprise and Communities | Enterprise | Enterprise Contract | This folder will allow the team directly involved in the development of the Enterprise Contract (P001 in the Programme of Work) to share information confidentially. As we reach the procurement stage of the process this will include commercially sensitive information. It will also include information relating to consultancy contracts. A separate secure file share area Project 21 is already in place for wider stakeholders to view/access selected information, however this new area will have more restricted access for more sensitive information/ draft documents etc. to be saved. | Project Development Manager | Senior Clerical Assistant | No | Official sensitive | Electronic | No | ||
| 00001205 | Enterprise and Communities | Business Intelligence | Quality Assurance System Compliance Audits | The folder will plan an essential part for services working towards the ISO 45001 standard and retaining ISO 9001 & 14001 and OHSAS 18001 It will be used for; Internal audits, will reduce time spent on preparation of audit External audits accessing information | Business Intelligence Manager | Business Intelligence Assistant | No | Official | Electronic | No | ||
| 00001202 | Chief Executive's Office | Business Solutions | System Integrator Procurement | Collaboration site on Office 365 for all staff working on the System Integrator Tender exercise | Delivery Manager | Solutions Relationship Manager | No | Official sensitive | Electronic | No | ||
| 00001200 | Chief Executive's Office | Talent and Organisational Development | Training Retention Schedule | Schedule of retention period required for individual training records (including method of disposal when retention period has expired for): Training courses, Attendance sheets, SVQ Assessment Centre records/ Registerable Qualifications/SVQ's (including those subject to investigation) and Training agreements. Included within LMS system. | Leader & Talent Development Manager | Senior Clerical Assistant | No | Official | Electronic | Yes | ||
| 00001197 | Chief Executive's Office | Employee Service Centre | Teachers Calculation Spreadsheets | Teachers Calculation Spreadsheets to check software calculation of teachers' pays. | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001196 | Chief Executive's Office | Employee Service Centre | Teacher's Starter Checklist | Teacher's Starter Checklist | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001195 | Chief Executive's Office | Financial Solutions | NDR Collaboration - Open Data | Folder will be used to store, analyse and manipulate reports on Non-Domestic Rates from the Civica OPENRevenues system. Reports will contain personally identifiable information that has to be removed before onward publishing as Open Data. | Head of Financial Solutions | Support Team Leader;Support Manager | No | Official | Electronic | Yes | ||
| 00001194 | Enterprise and Communities | Housing Solutions | Airdrie Housing Allocations Team | Information relation to housing applications and homeless applications, including CHR forms and homeless applications | Housing Area Manager | Admin Officer | No | Official sensitive | Paper | Yes | ||
| 00001193 | Enterprise and Communities | Housing Solutions | Airdire Housing Allocations Team | Information relation to housing applications and homeless applications, including CHR forms and homeless applications | Locality Housing Manager | Admin Officer | No | Official sensitive | Paper | Yes | ||
| 00001192 | Enterprise and Communities | Housing Solutions | Airdrie Housing Allocations Team | Information relation to housing applications and homeless applications, including CHR forms and homeless applications | Locality Housing Manager | Admin Officer | No | Official sensitive | Electronic | Yes | ||
| 00001189 | Enterprise and Communities | Facility Support Services | Janitor Service Review | To share & securely store confidential information on the service review | Facility Support Services Manager | Assistant Business Manager (Support) | No | Official sensitive | Electronic | No | ||
| 00001187 | Chief Executive's Office | Financial Solutions | Financial Solutions Responses | Complaints and Responses received from members of the public and elected members | Head of Financial Solutions | Secretary | No | Official sensitive | Electronic | Yes | ||
| 00001186 | Chief Executive's Office | Employee Service Centre | Police Scotland Request | Requests from Police Scotland in relation to employees/ex-employees of North Lanarkshire Council to assist with Police Scotland enquiries e.g. proof of life | HR Transformation & Engagament Manager | Team Lead - HR Compliance & Audit | No | Official sensitive | Electronic | Yes | ||
| 00001185 | Enterprise and Communities | Environmental Health | Business Regulation Service | All service food law polices, standing operating procedures and protocols for compliance of NLC with Food Law Code of Practice (Scotland) to be saved here. In addition, all notices and other materials required for NLC compliance with FLCoP in respect to food law will be stored here so they can be accessed by all staff who need them and can be effectively controlled. Moving forward, all health and safety materials used by Service for enforcement to fulfil the LA obligations in respect of health and safety enforcement will also be saved here so they can be accessed by all staff who need them and can be effectively controlled. | Assistant Business Manager (Public Health and Housing) | Senior Enviromental Health Officer;Senior Environmental Health Officer | No | Official | Electronic | No | ||
| 00001184 | Enterprise and Communities | Environmental Health | Business Regulation Managers | Performance Review information, including Food Law Intervention monitoring and PRDs Records of written permission relating to provision of consultancy, training or other services (Food Law Code of Practice Requirements) | Assistant Business Manager (Public Health and Housing) | Senior Enviromental Health Officer;Senior Environmental Health Officer | No | Official sensitive | Electronic | Yes | ||
| 00001182 | Enterprise and Communities | Environmental Health | BR Manager | Performance Review information, including PRDs for SEHOs | Business Manager (Protective Services) | Assistant Business Manager (Public Health and Housing) | No | Official sensitive | Electronic | Yes | ||
| 00001181 | Chief Executive's Office | Revenue | Blue Badge | Customers Personal data captured to support Disabled Parking Badge applications | Benefits Officer (Private Sector);Benefit Manager Operational | No | Official sensitive | Electronic | Yes | |||
| 00001180 | Enterprise and Communities | Waste Management | Special Uplift Trace Forms Contingency | For the relevant supervisors and managers access the Special Uplift Booking Tickets (Trace Forms) | Service Delivery Manager (Performance & Compliance) | Performance & Compliance Officer;Support Officer | No | Official | Electronic | No | ||
| 00001179 | Enterprise and Communities | Procurement Solutions | Corporate Estate - Emergency Planning | Politically and commercially sensitive data. | Group Manager Support Services | Assistant Contract Support Officer | No | Official sensitive | Electronic | No | ||
| 00001176 | Enterprise and Communities | Waste Management | Waste Solutions - Operations | Folder to allow managers and supervisors staff from various locations to access standard operational procedures and templates which needs to be restricted to key staff. | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official | Electronic | No | ||
| 00001174 | Chief Executive's Office | All Business Units | Disability Confident Leader | To save various files and folders in order that we can share across both departments | Supported Enterprise Manager | Development Officer (Equalities) | No | Official | Electronic | No | ||
| 00001168 | Enterprise and Communities | Waste Management | Auchinlea Landfill Site | Folder to allow staff from various locations to share Auchinlea Landfill Sites information which needs to be restricted to key staff | Service Delivery Manager (Performance & Compliance) | Performance & Compliance Officer;Support Officer | Yes | opendata@northlan.gov.uk | Official | Electronic | No | |
| 00001151 | Chief Executive's Office | Business Solutions | DigitalNL collaboration area | DigitalNL site for collaboration purposes | Delivery Manager | PMO Officer;Programme Manager;PMO Officer | No | Official | Electronic | No | ||
| 00001145 | Enterprise and Communities | Environmental Health | Environmental Health Incident Personal Contact Details | Personal contact telephone numbers of environmental health staff who may be required to respond to environmental health incidents | Business Manager (Protective Services) | Support Services Manager;Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001144 | Chief Executive's Office | Employee Service Centre | Payroll Clearance | Processing & clearing payrolls for payment | Payroll & Pension Manager | No | Official | Electronic | Yes | |||
| 00001143 | Chief Executive's Office | Employee Service Centre | Post Processing Reports | Post Processing Reports to be checked after payroll has been cleared. checking for any changes to pays from the Pre Processing Reports | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001142 | Chief Executive's Office | Employee Service Centre | Pre-Processing Report | Pre-Processing Reports to be checked prior to running payroll for final time. Checking for errors & problems with pays. | Payroll & Pension Manager | No | Official | Electronic | Yes | |||
| 00001141 | Chief Executive's Office | Employee Service Centre | DWP Forms | DWP forms | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001140 | Chief Executive's Office | Employee Service Centre | Leavers Checklists | Leavers Checklist & Teachers Leavers Checklist. Saved in folder for pay period leaver processed. | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001139 | Chief Executive's Office | Employee Service Centre | Imports | Time & Expenses Imports | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001137 | Chief Executive's Office | Employee Service Centre | Pension Opt Out Forms | Pension Opt Out Forms | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001136 | Chief Executive's Office | Employee Service Centre | P45 | P45s received from employees - usually new employees. Mixture of paper and electronic P45. Now mostly electronic | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001135 | Chief Executive's Office | Employee Service Centre | Arrestments | Earnings Arrestments, Child Support Arrestments, DWP Direct Earnings Attachments. Now receiving paper & electronic copies. Paper copies scanned & emailed to Payroll | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001134 | Chief Executive's Office | Employee Service Centre | Third Party Claims | Third Party Claims, Specification of Documents, Employer's Liability. Documents and correspondence from lawyers for claims of loss of earnings. | Payroll & Pension Manager | No | Official | Electronic | Yes | |||
| 00001133 | Chief Executive's Office | Employee Service Centre | Faster Payments Requests | Request for payment outwith payrun. Database used for payments. Spreadsheets & txt files for processing payments though bank | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001132 | Chief Executive's Office | Employee Service Centre | Overpayments | Database recording overpayments, calculations, adjustments, notifications, recovery. Spreadsheets with details of calculations and overpayment exercises for groups of employees | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001131 | Chief Executive's Office | Employee Service Centre | Pension | Pension Membership, contributions, forms, reporting. starters, leavers, iconnect reports and submissions | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001130 | Chief Executive's Office | Employee Service Centre | Archive Reports | Archive Reports - Information held in previous software system (Cyborg) | Payroll & Pension Manager | No | Official | Electronic | Yes | |||
| 00001129 | Chief Executive's Office | Employee Service Centre | HMRC Information | HMRC Information - Tax codes, Student Loan, FPS, P45, error reports, FPS, EPS | Payroll & Pension Manager | No | Official | Electronic | Yes | |||
| 00001128 | Chief Executive's Office | Employee Service Centre | Auto Enrolment | Auto Enrolment Assessments , Processes, Letters, Emails | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001127 | Chief Executive's Office | Employee Service Centre | GTC Subscriptions | GTC Subscriptions. Details of listings sent to GTCS for payment of annual subscription fees deducted from March pay. Also reconciliation of payments with Controls & Recs for payover to GTC | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001126 | Chief Executive's Office | Employee Service Centre | Term Time | Term Time calculations, calculators and Term Time Adjusments. Term Time Adjustment spreadsheets used for calculation of adjustments due on ending term time post. | Payroll & Pension Manager | Payroll & Pensions Specialist | No | Official | Electronic | Yes | ||
| 00001124 | Enterprise and Communities | Regulatory Services and Waste Solutions | Private Water Supplies | Record of private water supplies within NLC | Assistant Business Manager (Public Health and Housing) | Support Services Manager;Senior Enviromental Health Officer;Senior Environmental Health Officer;Environmental Health Officer;Environmental Health Officer | No | Official sensitive | Electronic | Yes | ||
| 00001122 | Enterprise and Communities | Regulatory Services and Waste Solutions | Electronic Mailboxes | Mailboxes for all Services, Requests and Tasks | Support Services Manager | Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001121 | Enterprise and Communities | Regulatory Services and Waste Solutions | Licensing Registers | To record all relevant information in respect of applications for: Animal Boarding, Animal Breeding, Zoo's, Petroleum, Fireworks, Skin Piercing & Tattooing, Venison, Animal Day Care, Riding Establishment, Pet Shops, Dangerous Wild Animnals and Feed Hygiene | Support Services Manager | Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001120 | Enterprise and Communities | Regulatory Services and Waste Solutions | Car Insurance and Driving Licence Register | Used to record all car insurance documentation and driving licences | Support Services Manager | Assistant Support Officer | No | Official | Electronic | Yes | ||
| 00001119 | Enterprise and Communities | Regulatory Services and Waste Solutions | PL Public I: Drive | To hold all letters, memos, forms., scans, templates and information requests relating to service delivery, request for service and responses | Support Services Manager | Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001118 | Enterprise and Communities | Regulatory Services and Waste Solutions | National Assistance Burial Registers (published) | To display all national assistance burial information carried out by NLC | Support Services Manager | Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001117 | Enterprise and Communities | Regulatory Services and Waste Solutions | National Assistance Burial Register | Records containing all information in relation to a person who dies with no known next of kin or family estranged and/or no funds | Support Services Manager | Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001116 | Enterprise and Communities | Regulatory Services and Waste Solutions | Officer Offical Notebook Register | Register of all new and returned notebooks | Support Services Manager | Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001115 | Enterprise and Communities | Regulatory Services and Waste Solutions | Quarries | Register of all quarries within NLC | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official | Electronic | No | ||
| 00001114 | Enterprise and Communities | Regulatory Services and Waste Solutions | Calibration Register | Register of calibration of all equipment and instruments | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official | Electronic | No | ||
| 00001113 | Enterprise and Communities | Regulatory Services and Waste Solutions | Caravan Site Register | Register of caravan site register | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official sensitive | Electronic | Yes | ||
| 00001112 | Enterprise and Communities | Regulatory Services and Waste Solutions | Caravan Sites | Documentation on caravan site licensing, application, inspections and any other correspondence | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official sensitive | Paper | Yes | ||
| 00001111 | Enterprise and Communities | Regulatory Services and Waste Solutions | Smoke Control Areas | Details of all smoke control areas within NLC | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official | Paper | No | ||
| 00001110 | Enterprise and Communities | Regulatory Services and Waste Solutions | Noise Mapping | Information regarding noise mapping process and visits made | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official sensitive | Electronic | Yes | ||
| 00001109 | Enterprise and Communities | Regulatory Services and Waste Solutions | B & K Readings | Downloaded noise readings | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official sensitive | Electronic | Yes | ||
| 00001108 | Enterprise and Communities | Regulatory Services and Waste Solutions | Cooling Towers | Register of all Cooling Towers within NLC | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official | Electronic | No | ||
| 00001107 | Enterprise and Communities | Regulatory Services and Waste Solutions | Air Quality | Air quality correspondence for Pollution Control | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official | Paper | No | ||
| 00001106 | Enterprise and Communities | Regulatory Services and Waste Solutions | Air Quality | Air quality correspondence for Pollution Control | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official | Electronic | No | ||
| 00001105 | Enterprise and Communities | Regulatory Services and Waste Solutions | Contaminated Land Register | Contaminated land documentation for all sites | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official | Electronic | No | ||
| 00001104 | Enterprise and Communities | Regulatory Services and Waste Solutions | Personal Drive | Employee H: Drive | Support Services Manager | Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001103 | Enterprise and Communities | Regulatory Services and Waste Solutions | Civica APP | Departmental system to record all service requests, complaints, inspections and notices served for Trading Standards | Assistant Trading Standards Manager | Support Services Manager | No | Official sensitive | Electronic | Yes | ||
| 00001102 | Enterprise and Communities | Regulatory Services and Waste Solutions | Civica APP | Departmental system to record all service requests, complaints, inspections and notices served for Environmental Health | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official sensitive | Electronic | Yes | ||
| 00001101 | Enterprise and Communities | Regulatory Services and Waste Solutions | Procurator Fiscal Register | Electronic copy of register with customers name and address details of prosecution | Assistant Trading Standards Manager | Support Services Manager | No | Official sensitive | Electronic | Yes | ||
| 00001100 | Enterprise and Communities | Regulatory Services and Waste Solutions | Procurator Fiscal Register | Electronic copy of register with customers name and address details of prosecution | Assistant Business Manager (Public Health and Housing) | Support Services Manager | No | Official sensitive | Electronic | Yes | ||
| 00001099 | Enterprise and Communities | Regulatory Services and Waste Solutions | Registers Direct Land Records | Electronic of job sheet record with customers name and address details and histpry of job | Assistant Business Manager (Pollution Control) | Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001098 | Enterprise and Communities | Regulatory Services and Waste Solutions | Registers Direct Land Records | Electronic copy of job sheet record with customers name and address details and history of job | Assistant Business Manager (Pollution Control) | Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001097 | Enterprise and Communities | Regulatory Services and Waste Solutions | Fixed Penalty Notice Record | Paper record with customer name and address details with actions taken in relation to job for Trading Standards | Assistant Trading Standards Manager | Support Services Manager | No | Official sensitive | Paper | Yes | ||
| 00001096 | Enterprise and Communities | Regulatory Services and Waste Solutions | Fixed Penalty Notice Records | Electronic record with customer name and address details with actions taken in relation to job for Trading Standards | Assistant Trading Standards Manager | Support Services Manager | No | Official sensitive | Electronic | Yes | ||
| 00001095 | Enterprise and Communities | Regulatory Services and Waste Solutions | Fixed Penalty Notice Records | Paper job sheet with customer name and address details with actions taken in relation to job for Environmnetal Health | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official sensitive | Paper | Yes | ||
| 00001094 | Enterprise and Communities | Regulatory Services and Waste Solutions | Fixed Penalty Notice Records | Electronic record with customer name and address details with actions taken in relation to job for Environmnetal Health | Assistant Business Manager (Pollution Control) | Support Services Manager | No | Official sensitive | Electronic | Yes | ||
| 00001093 | Enterprise and Communities | Regulatory Services and Waste Solutions | Financial Documentation | Copy requisitions/recharges Invoices IDT's Cheque Requests Refunds Income and banking statements Petty cash Inventory records Paye.net transactions Fixed penalty notices Licence production Mileage Overtime Receipt Book Record | Support Services Manager | Assistant Support Officer | No | Official sensitive | Paper | Yes | ||
| 00001092 | Enterprise and Communities | Regulatory Services and Waste Solutions | Finance Documentation | Copy requisitions/recharges Invoices IDT's Cheque Requests Refunds Income and banking statements Petty cash Inventory records Paye.net transactions Fixed penalty notices Licence production Mileage Overtime Receipt Book Record | Support Services Manager | Assistant Support Officer | No | Official | Electronic | Yes | ||
| 00001091 | Enterprise and Communities | Regulatory Services and Waste Solutions | General Filing | General Filing System | Support Services Manager | Assistant Support Officer | No | Official sensitive | Paper | Yes | ||
| 00001090 | Enterprise and Communities | Regulatory Services and Waste Solutions | General Filing | General Filing system | Support Services Manager | Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001089 | Enterprise and Communities | Regulatory Services and Waste Solutions | Lagan | Corporate Complaints, Compliments and Comments System | Support Services Manager | Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001087 | Enterprise and Communities | Waste Management | Recycling Centres | To share information on recycling centres and prepare for information to move to SharePoint | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official | Electronic | No | ||
| 00001086 | Enterprise and Communities | Business Intelligence | Customer Information | To securely store and manage service user details | Business Intelligence Assistant | Business Intelligence Assistant | No | Official sensitive | Electronic | No | ||
| 00001083 | Chief Executive's Office | Business Solutions | Corporate EDRMS system - SharePoint/RecordPoint | Records managed in the SharePoint on premise document management system | Relationship Manager | Business Process Officer;Infrastructure Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00001081 | Chief Executive's Office | Business Solutions | Goss iCM - Connect | Content management system for our intranet Connect. Currently used by all users to maintain content on Connect. | Business Process Officer | Technical Analyst;Assistant Technical Analyst | No | Official | Electronic | No | ||
| 00001077 | Chief Executive's Office | Talent and Organisational Development | Employablility Committee Report | All parties are contributing to the above committee report and this would allow ease of access | Leader & Talent Development Manager | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00001076 | Chief Executive's Office | Financial Solutions | Aged / Outstanding debtors reports | List of debtors accounts outstanding | Finance Manager | Accountant;Accountant | No | Official | Electronic | Yes | ||
| 00001074 | Chief Executive's Office | Financial Solutions | PRD Information - Financial Solutions (Education, Youth & Communities) | PRD forms | Finance Manager | Accountant;Accountant | No | Official | Electronic | Yes | ||
| 00001072 | Chief Executive's Office | Financial Solutions | Councillors Expenses Letters | Councillor details | Business Finance Manager (Resource Solutions) | Assistant Accountant | No | Official | Paper | Yes | ||
| 00001071 | Chief Executive's Office | Financial Solutions | Councillors Expenses Letters | Councillor details | Business Finance Manager (Resource Solutions) | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001069 | Chief Executive's Office | Financial Solutions | Chief Executives Staff Salary Financial information | Salary Data | Accountant | Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001068 | Chief Executive's Office | Financial Solutions | Year End Remuneration Report | Details of salary and pension benefits for senior employees, Councillors and Subsidiary senior employees in addition to exit package information for Council. | Finance Manager | Accountant | No | Official | Electronic | Yes | ||
| 00001067 | Chief Executive's Office | Financial Solutions | Pension Recharges from Strathclyde Pension Fund - Assets & Procurement | Details of ex NLC employees , consisting of ex employee name, pension ref no /service & final recharge amount. Also includes details of proposed redundancy payments to existing | Finance Manager | Accountant;Assistant Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001066 | Chief Executive's Office | Financial Solutions | PRD Information - Assets & Procurement | PRD forms | Finance Manager | Accountant;Assistant Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001065 | Chief Executive's Office | Financial Solutions | Unit cost / CIPFA returns - Assets & Procurement | Detailed working papers calculating unit costs for various returns. This would include employee salary information | Finance Manager | Accountant;Assistant Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001064 | Chief Executive's Office | Financial Solutions | Savings Files - Assets & Procurement | Redundancy info | Finance Manager | Accountant;Assistant Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001063 | Chief Executive's Office | Financial Solutions | Employee Projection File - Assets & Procurement | Salary information for E&C employees | Finance Manager | Accountant;Assistant Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001062 | Chief Executive's Office | Financial Solutions | Manpower Budget File - Assets & Procurement | Salary information for E&C employees | Finance Manager | Accountant;Assistant Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001061 | Chief Executive's Office | Business Solutions | Pension Recharges from Strathclyde Pension Fund - Strategy & Corporate Resources | Details of ex NLC employees , consisting of ex employee name, pension ref no /service & final recharge amount. Also includes details of proposed redundancy payments to existing | Accountant | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001060 | Chief Executive's Office | Business Solutions | PRD Information - Strategy & Corporate Resources | PRD forms | Finance Manager | Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001059 | Chief Executive's Office | Financial Solutions | Unit cost / CIPFA returns - Business Solutions, Strategy & Corporate Resources | Detailed working papers calculating unit costs for various returns. This would include employee salary information | Accountant | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001058 | Chief Executive's Office | Business Solutions | Savings Files - Strategy & Corporate Resources | Redundancy info | Finance Manager | Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001057 | Chief Executive's Office | Business Solutions | Employee Projection File - Strategy & Corporate Resources | Salary information for Infrastructure employees | Accountant | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001056 | Chief Executive's Office | Financial Solutions | Manpower Budget File - Business Solutions, Strategy & Corporate Resources | Salary information for Infrastructure employees | Accountant | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001055 | Chief Executive's Office | Financial Solutions | Pension Recharges from Strathclyde Pension Fund - Regulatory Services & Waste Solutions | Details of ex NLC employees , consisting of ex employee name, pension ref no /service & final recharge amount. Also includes details of proposed redundancy payments to existing | Finance Manager | Assistant Accountant;Assistant Accountant;Accountant | No | Official | Electronic | Yes | ||
| 00001054 | Chief Executive's Office | Financial Solutions | PRD Information - Regulatory Services & Waste Solutions | PRD forms | Finance Manager | Assistant Accountant;Assistant Accountant;Accountant | No | Official | Electronic | Yes | ||
| 00001053 | Chief Executive's Office | Financial Solutions | Unit cost / CIPFA returns - Regulatory Services & Waste Solutions | Detailed working papers calculating unit costs for various returns. This would include employee salary information | Finance Manager | Assistant Accountant;Assistant Accountant;Accountant | No | Official | Electronic | Yes | ||
| 00001052 | Chief Executive's Office | Financial Solutions | Savings Files - Regulatory Services & Waste Solutions | Redundancy info | Finance Manager | Assistant Accountant;Assistant Accountant;Accountant | No | Official | Electronic | Yes | ||
| 00001051 | Chief Executive's Office | Financial Solutions | Employee Projection File - Regulatory Services & Waste Solutions | Salary information for Infrastructure employees | Finance Manager | Assistant Accountant;Assistant Accountant;Accountant | No | Official | Electronic | Yes | ||
| 00001050 | Chief Executive's Office | Financial Solutions | Manpower Budget File - Regulatory Services & Waste Solutions | Salary information for Infrastructure employees | Finance Manager | Assistant Accountant;Assistant Accountant;Accountant | No | Official | Electronic | Yes | ||
| 00001049 | Enterprise and Communities | Waste Management | Waste South Operations | Confidential information on investigations and competences | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official sensitive | Electronic | No | ||
| 00001048 | Enterprise and Communities | Waste Management | Waste North Operations | Confidential information on investigations and competences | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official sensitive | Electronic | Yes | ||
| 00001047 | Chief Executive's Office | Financial Solutions | Pension Recharges from Strathclyde Pension Fund - Enviromental Assets | Details of ex NLC employees , consisting of ex employee name, pension ref no /service & final recharge amount. Also includes details of proposed redundancy payments to existing | Finance Manager | Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001046 | Chief Executive's Office | Financial Solutions | PRD Information - Enviromental Assets | PRD forms | Finance Manager | Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001045 | Chief Executive's Office | Financial Solutions | Unit cost / CIPFA returns - Enviromental Assets | Detailed working papers calculating unit costs for various returns. This would include employee salary information | Finance Manager | Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001044 | Chief Executive's Office | Financial Solutions | Savings Files - Enviromental Assets | Redundancy info | Finance Manager | Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001043 | Chief Executive's Office | Financial Solutions | Employee Projection File - Enviromental Assets | Salary information for Infrastructure employees | Finance Manager | Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001042 | Chief Executive's Office | Financial Solutions | Manpower Budget File - Enviromental Assets | Salary information for Infrastructure employees | Finance Manager | Accountant;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001041 | Chief Executive's Office | Financial Solutions | North Lanarkshire Properties payroll information | Payroll payments made by NLC on behalf of North Lanarkshire Property | Business Finance Manager (Resource Solutions) | Accountant | No | Official | Electronic | Yes | ||
| 00001040 | Chief Executive's Office | Financial Solutions | Fusion Assets payroll information | Payroll payments made by NLC on behalf of Fusion Assets | Business Finance Manager (Resource Solutions) | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001036 | Chief Executive's Office | Financial Solutions | CPP Regeneration Services grant claims | Payroll payments made to CPP Regeneration staff. | Business Finance Manager (Resource Solutions) | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001035 | Chief Executive's Office | Financial Solutions | Corporate Finance Staff Personal Information | Personal information about staff e.g. sickness absence, special leave, holidays, medical advice, contract advice, disciplinary issues, contact information & performance review and development information including signatures.Other infromation held in respect of trainee accountants and modern apprenticeships | Head of Financial Solutions | Finance Manager | No | Official | Paper | Yes | ||
| 00001034 | Chief Executive's Office | Financial Solutions | Corporate Finance Staff Personal Information | Personal information about staff e.g. sickness absence, special leave, holidays, medical advice, contract advice, disciplinary issues, contact information & performance review and development information including signatures.Other infromation held in respect of trainee accountants and modern apprenticeships | Head of Financial Solutions | Finance Manager | No | Official | Electronic | Yes | ||
| 00001033 | Chief Executive's Office | Financial Solutions | P11D tax return | Annual tax return in respect of travelling expenses and Car leasing.Personal information including name, NI number, pay reference | Finance Manager | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001032 | Chief Executive's Office | Financial Solutions | P11D tax return | Annual tax return in respect of travelling expenses and Car leasing.Personal information including name, NI number, pay reference | Finance Manager | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001028 | Chief Executive's Office | Financial Solutions | Unpaid Cheques Database | Details of cheques unpaid | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Paper | Yes | ||
| 00001027 | Chief Executive's Office | Financial Solutions | Unpaid Cheques Database | Details of cheques unpaid | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001026 | Chief Executive's Office | Financial Solutions | Reconciliations of Bank Statement transactions | Personal information including name, address, Reference, bank details | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001025 | Chief Executive's Office | Financial Solutions | Reconciliations of Bank Statement transactions | Personal information including name, address, Reference, bank details | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001024 | Chief Executive's Office | Financial Solutions | Salary Recall Database | Employee details in respect of salary payments returned and credited into bank account.Personal information including name, employee no | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Paper | Yes | ||
| 00001023 | Chief Executive's Office | Financial Solutions | Salary Recall Database | Employee details in respect of salary payments returned and credited into bank account.Personal information including name, employee no | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001022 | Chief Executive's Office | Financial Solutions | NL Municipal Bank customer Information | NL Depositors Personal information | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001021 | Chief Executive's Office | Financial Solutions | Customer cash receipting information | Personal information including contact details and descriptions of actions taken | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001020 | Chief Executive's Office | Financial Solutions | HMRC VAT Checks | Debtors invoice prints, names and addresses of customers. | Accountant | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001019 | Chief Executive's Office | Financial Solutions | MB Direct Debit mandates | Personal information including name, address, transaction details | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Paper | Yes | ||
| 00001018 | Chief Executive's Office | Financial Solutions | MB Arrestments | Personal information including name, address, Bank details | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Paper | Yes | ||
| 00001017 | Chief Executive's Office | Financial Solutions | Creditors cheque Database | Personal information including name, Address, supplier ref | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001016 | Chief Executive's Office | Financial Solutions | Creditors cheque Database | Personal information including name, Address, supplier ref | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001015 | Chief Executive's Office | Financial Solutions | R85 Forms MB tax exemptions | Personal information including name, address, NI number | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Paper | Yes | ||
| 00001014 | Chief Executive's Office | Financial Solutions | Dr & Cr card refunds | Personal information including name, address, transaction details | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Paper | Yes | ||
| 00001013 | Chief Executive's Office | Financial Solutions | Dr & Cr card refunds | Personal information including name, address, transaction details | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001012 | Chief Executive's Office | Financial Solutions | Creditors stop cheque and replacement cheque Database | Personal information including name, Address, supplier ref | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001011 | Chief Executive's Office | Financial Solutions | Creditors stop cheque and replacement cheque Database | Personal information including name, Address, supplier ref | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001010 | Chief Executive's Office | Financial Solutions | Childcare Vouchers admin and reconciliation | Personal information including name, NI number, payroll number | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Paper | Yes | ||
| 00001009 | Chief Executive's Office | Financial Solutions | Childcare Vouchers admin and reconciliation | Personal information including name, NI number, payroll number | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001008 | Chief Executive's Office | Financial Solutions | Municipal Bank Letters, bacs lists, error lists | Personal information including name, address, account number | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Paper | Yes | ||
| 00001007 | Chief Executive's Office | Financial Solutions | Municipal Bank Letters, bacs lists, error lists | Personal information including name, address, account number | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001006 | Chief Executive's Office | Financial Solutions | Reconciliations Debtors, Council Tax and NDR | Personal information of customers, including name, Ref | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Paper | Yes | ||
| 00001005 | Chief Executive's Office | Financial Solutions | Reconciliations Debtors, Council Tax and NDR | Personal information of customers, including name, Ref | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001004 | Chief Executive's Office | Financial Solutions | Payroll Management - Reconciliations of deductions from salary | Personal information including name, employee reference | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Paper | Yes | ||
| 00001003 | Chief Executive's Office | Financial Solutions | Payroll Management - Reconciliations of deductions from salary | Personal information including name, employee reference | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001002 | Chief Executive's Office | Financial Solutions | Council Tax payment details spreadsheets | Personal information including name, address, Reference | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001001 | Chief Executive's Office | Financial Solutions | Council Tax payment details spreadsheets | Personal information including name, address, Reference | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00001000 | Chief Executive's Office | Financial Solutions | Payroll Management - Payovers of deductions from salary | Personal information including name, employee reference | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000999 | Chief Executive's Office | Financial Solutions | Payroll Management - Payovers of deductions from salary | Personal information including name, employee reference | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000998 | Chief Executive's Office | Financial Solutions | Arrestment Databases | Payment details of deductions made from salary with recipients address. Personal information including name, employee no. Debt | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000997 | Chief Executive's Office | Financial Solutions | Arrestment Databases | Payment details of deductions made from salary with recipients address. Personal information including name, employee no. Debt | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000996 | Chief Executive's Office | Financial Solutions | Capita System AIM & Paye.net | Personal information including name, login, location | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000995 | Chief Executive's Office | Financial Solutions | Capita System AIM & Paye.net | Personal information including name, login, location | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000994 | Chief Executive's Office | Financial Solutions | Capita User Database | Personal information and logins relating to access to the Capita income system including name, login, title, location | Controls and Reconciliation Supervisor | Assistant Accountant;Finance Assistant | No | Official | Electronic | Yes | ||
| 00000993 | Chief Executive's Office | Financial Solutions | Capita User Database | Personal information and logins relating to access to the Capita income system including name, login, title, location | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000992 | Chief Executive's Office | Financial Solutions | Manual Cheque Database | Employee information and relating to individual including name, Pay reference | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000991 | Chief Executive's Office | Financial Solutions | Manual Cheque Database | Employee information and relating to individual including name, Pay reference | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000990 | Chief Executive's Office | Financial Solutions | Authorised Signatories | Specimen signatures and limit information relating to Payroll, Creditors and Procurement | Controls and Reconciliation Supervisor | Assistant Accountant;Finance Assistant;Finance Assistant | No | Official | Electronic | Yes | ||
| 00000989 | Chief Executive's Office | Financial Solutions | Authorised Signatories | Specimen signatures and limit information relating to Payroll, Creditors and Procurement | Controls and Reconciliation Supervisor | Assistant Accountant;Finance Assistant | No | Official | Electronic | Yes | ||
| 00000988 | Chief Executive's Office | Financial Solutions | Home Loans | Home Loans Personal information | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000987 | Chief Executive's Office | Financial Solutions | Home Loan | Home Loans Personal information | Controls and Reconciliation Supervisor | Assistant Accountant | No | Official | Paper | Yes | ||
| 00000983 | Chief Executive's Office | Financial Solutions | Customer Exemption Insight | The secure file share is required to facilitate collaborative working between Information Services and Council Tax on a Project entitled Customer Exemption Insight. This relates to building a customer profile based on the amount a person receives from benefit against their council tax band this will be sued to correlate with other similar data such as truancy, ill health, social issues etc. GIS mapping will be used to generate geographical area hot spots where the households are in receivership of benefits and their associated council tax bands. | Head of Financial Solutions | Support Team Leader;Support Manager | No | Official sensitive | Electronic | Yes | ||
| 00000980 | Chief Executive's Office | Talent and Organisational Development | Social Work and Social Care Student Database | Database recording all information pertaining to student placement within NLC. Personal information required as part of Covid19 recovery process for safety of placement/students (unless required for repeat placement) | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | No | |
| 00000979 | Chief Executive's Office | Talent and Organisational Development | Student Social Worker Secondee Scheme | Application forms References Bonds Progress Report for next rotation Laptop Protocol Agreement | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | No | |
| 00000978 | Chief Executive's Office | Talent and Organisational Development | PRD and Staff Supervison | Learning and Organistational staff employee data includes supervision files. PRD analysis/returns Individual takes own minutes. Possible inclusion to LMS system (TBC) | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | No | |
| 00000977 | Chief Executive's Office | Talent and Organisational Development | Staff requiring Registration for SSSC Purposes | Information for staff who are required to register with Scottish Social Services Council which includes learning qualification gained and outstanding qualifications still to be achieved | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | No | |
| 00000976 | Chief Executive's Office | Talent and Organisational Development | Professional Certificated Course agreement | Personal bond for all accredited courses commences at point of gaining award and is live for two years following completion of course, employee aggreement to repay cost of course if they leave course early or leave NLC employment within two years of completing course | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000975 | Chief Executive's Office | Talent and Organisational Development | Professional Certificated Courses | University/Post Graduate course applications for staff, pack includes references from Managers | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000974 | Chief Executive's Office | Talent and Organisational Development | SVQ Assessment Centre | General candidate nomination form and Readiness for Assessment form to identify levels of knowledge and skills. Candidate registration form and certification details. Personal bonds, requirement for all accredited courses and is live for two years from end of course. Equal Opportunities Form Assessment Contract Internal Verification Records (two part document) Cessation Form required if candidate withdraws from process, assessment stops or for operational reasons. Assessments Centre Business Minutes External Verficiation Reports for Inspection. Applications for Approval for Qualifications Candidate Portfolio of evidence Assessor/Verifier registration details, qualifications and CPD folder Complaints document Appeals document Covid19 Risk Assessment done for groupwork. Requirement to confirm name, address and email address added to candidate assessment panel report as SQA certificate will now be sent direct to candidate | Operating Model Delivery Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000973 | Chief Executive's Office | Financial Solutions | Financial Ledger Business Continuity Plans | Plans required listing actions /responsibilities where an event occurs that impacts upon normal business . | Finance Manager | Assistant Accountant | No | Official | Electronic | No | ||
| 00000972 | Chief Executive's Office | Financial Solutions | Third Party Software suppliers list | Third party supplier details | Finance Manager | Assistant Accountant | No | Official | Electronic | No | ||
| 00000971 | Chief Executive's Office | Financial Solutions | Operational Leasing Vehicles/Plant Portfolio | Records relating to the operational leasing of vehicles/plant | Accountant | Assistant Accountant | No | Official | Electronic | No | ||
| 00000970 | Chief Executive's Office | Financial Solutions | Credit Safe Company Appraisals | Information retrieved from credit company includes Company Secretary and Directors names and addresses. | Accountant | Assistant Accountant | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | http://app.creditsafeuk.com/CSUKLive/WebPages/CompanySearch/MapSearch.aspx, Creditsafe |
| 00000969 | Chief Executive's Office | Financial Solutions | Sampling of Creditor invoices and remittances | Supplier details | Finance Manager | Assistant Accountant | No | Official | Paper | Yes | ||
| 00000968 | Chief Executive's Office | Financial Solutions | Loan Debt & Investment Register | Records relating to the Borrowing and Investment of Money | Accountant | Treasury & Banking Supervisor | No | Official | Electronic | No | ||
| 00000967 | Chief Executive's Office | Financial Solutions | NLC , Culture NL & Fusion Assets Bank Account Opening/Amendment Mandates | Personal Data required from Council Officers , Members & Directors to open Operational banks accounts | Accountant | Treasury & Banking Supervisor | No | Official | Electronic | Yes | ||
| 00000966 | Chief Executive's Office | Financial Solutions | Treasury, Capital & Controls Staff Information | Personal information for managing staff in connection with absences, health etc | Head of Financial Solutions | Accountant | No | Official | Paper | Yes | ||
| 00000965 | Chief Executive's Office | Financial Solutions | Treasury Management , Systems, Capital Staff Information | Personal information for managing staff in connection with absences, health etc | Head of Financial Solutions | Accountant | No | Official | Electronic | Yes | ||
| 00000964 | Chief Executive's Office | Financial Solutions | Council Credit Card Policy Records | Personal Data for Credit Card holders | Accountant | Treasury & Banking Supervisor | No | Official | Electronic | Yes | ||
| 00000963 | Chief Executive's Office | Financial Solutions | SW Basic Living Allowance Standing Orders | Personal Data for SW Service Users | Accountant | Treasury & Banking Supervisor;Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000962 | Chief Executive's Office | Financial Solutions | Social Work Basic Living Allowance Standing Orders | Personal Data for SW Service Users | Accountant | Treasury & Banking Supervisor | No | Official | Electronic | Yes | ||
| 00000961 | Chief Executive's Office | Financial Solutions | Payroll Payment Processing | Staff name , payroll ref and bank account details | Accountant | Treasury & Banking Supervisor | No | Official | Electronic | Yes | ||
| 00000960 | Chief Executive's Office | Financial Solutions | North Lanarkshire Municipal Bank Ltd Governance | Personal Data for Company Secretary , Directors and Shareholders | Accountant | Assistant Accountant | No | Official | Electronic | No | ||
| 00000959 | Chief Executive's Office | Financial Solutions | North Lanarkshire Municipal Bank Ltd Governance | Personal Data for Company Secretary , Directors and Shareholders | Accountant | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000958 | Chief Executive's Office | Financial Solutions | Office of Public Guardianship (OPG) Accounts | OPG Access to Funds account administration | Accountant | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000957 | Chief Executive's Office | Financial Solutions | Office of Public Guardianship (OPG) Accounts | OPG Access to Funds account administration | Accountant | Assistant Accountant | No | Official | Electronic | Yes | ||
| 00000956 | Chief Executive's Office | Financial Solutions | Imprest Accounts | Imprest account administration | Accountant | Assistant Accountant;Finance Assistant (38 wk);Treasury & Banking Supervisor | No | Official | Electronic | Yes | ||
| 00000955 | Chief Executive's Office | Financial Solutions | Imprest Accounts | Imprest account administration | Accountant | Assistant Accountant;Finance Assistant (38 wk);Treasury & Banking Supervisor | No | Official | Electronic | Yes | ||
| 00000954 | Chief Executive's Office | Talent and Organisational Development | Social Work and Social Care Student placement applications | Application to apply for a placement within NLC as a student Social Worker or HNC Social Care worker. Additional personal information under Covid19 recovery for both placement and student | Leader & Talent Development Manager | Senior Clerical Assistant | No | Official sensitive | Electronic | Yes | ||
| 00000953 | Chief Executive's Office | Talent and Organisational Development | Social Work Senior Practitioner Scheme Applications | Applications open to qualified social workers and occupational therapists currently in front line posts who have completed specified qualifications within the service. References. | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000951 | Enterprise and Communities | Housing Solutions | Housing Applications - CHR | Cancelled & housed common housing register applications | Locality Housing Manager | Administrative Officer | No | Official | Paper | No | ||
| 00000950 | Enterprise and Communities | Housing Solutions | Allocations Team | Allocation Information - Current/FormerNames, addresses, details of property offers, Matching Proformas Names, addresses, details of property offers, New Build information, names, addresses, property types and sizes, contractors, dates, household info, Per Termination inspection details, name, address, forwarding address, household details, rent balances, phone number | Locality Housing Manager | Administrative Officer | No | Official | Electronic | No | ||
| 00000949 | Enterprise and Communities | Housing Solutions | Estates Team | Estates - Application for Alterations, Abandonment, Breach of Tenancy, Change of Name, Change of Tenancy, Succession to tenancy, Lock-up and Garage Reserve Sites, New Tenant Checklist/Settling in Visit, Application for pet, Police reports, Application to sub-let , Tenancy References | Locality Housing Manager | Administrative Officer | No | Official | Electronic | No | ||
| 00000947 | Enterprise and Communities | Housing Solutions | Airdrie Housing Estate Management | Information in relation to , Application for Alterations , Abandonment,Breach of Tenacy, Change of Name ,Change of Tenancy ,Succession to tenancy ,Lock-up and Garage Reserve Sites, New Tenant Checklist/Settling in Visit, Application for pet, Police reports, Application to sub-let , Tenancy References | Locality Housing Manager | Admin Officer | No | Official sensitive | Paper | Yes | ||
| 00000946 | Enterprise and Communities | Housing Solutions | Airdrie Housing Estate Management | Estate Management Database holds information in relation to all applications received, dates received and date of decision. Garden Assistance Database - holds information in relation to all residents who are on Garden Assistance Scheme. | Locality Housing Manager | Admin Officer | No | Official sensitive | Electronic | Yes | ||
| 00000945 | Enterprise and Communities | Employee Service Centre | Joint Staffing Watch - Youth Data (Annual Return) | The quarterly Joint Staffing Watch survey is designed to provide authorities, and the public, with regular, consistent information on local authority staff numbers. Summary information by authority will be published by the Scottish Government. | Employee Service Centre Manager | Workforce Analytics Lead;Workforce Analytics Lead | No | Official sensitive | Electronic | Yes | http://https://procxed.scotxed.net/ProcXed/Security/Logon.aspx?ctxid, http://https://procxed.scotxed.net/ProcXed/Security/Logon.aspx?ctxid | |
| 00000944 | Enterprise and Communities | Employee Service Centre | Joint Staffing Watch (Quarterly return) | The quarterly Joint Staffing Watch survey is designed to provide authorities, and the public, with regular, consistent information on local authority staff numbers. Summary information by authority will be published by the Scottish Government. | Employee Service Centre Manager | Workforce Analytics Lead;Workforce Analytics Lead | No | Official sensitive | Electronic | Yes | http://https://procxed.scotxed.net/ProcXed/Security/Logon.aspx?ctxid, Scottish Government Requirement | |
| 00000943 | Enterprise and Communities | Employee Service Centre | Office of National Statistics - Business Register and Employment Survey | The purpose of this survey is to collect the data required for updating the Office of National Statistics (ONS) Inter-Departmental Business Register(IBDR) and the data required for producing annual employment statistics. ONS uses the IDBR to design statistical surveys required to produce UK National Accounts. | Employee Service Centre Manager | Workforce Analytics Lead;Workforce Analytics Lead | No | Official sensitive | Electronic | Yes | https://www.secure-transfer.statistics, Notice given under Section 1 of the Statistics of Trade Act 1947. This website link is only created during teh downloading and uploading period. | |
| 00000942 | Enterprise and Communities | Employee Service Centre | Local Authority Social Work Services Staffing Statistics | Annual Social work employee return | Employee Service Centre Manager | Workforce Analytics Lead;Workforce Analytics Lead | No | Official sensitive | Electronic | Yes | http://www.data.sssc.uk.com, Agreement with Scottish Social Services Council | |
| 00000941 | Enterprise and Communities | Procurement Solutions | Development and Disposals | The folder contains: Personal details on databases which record garden ground applications received and tender records for property bids Letters/Memos/Reports Commercially sensitive details relating to land and property transactions. | Group Manager (Estates) | Surveyor | No | Official sensitive | Electronic | Yes | https://www.northlanarkshire.gov.uk/CHttpHandler.ashx?id=22688&p=0, Estates Privacy Statement | |
| 00000940 | Chief Executive's Office | Employee Service Centre | PRD Documents | PRD Documents | HR Transformation & Engagament Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000939 | Chief Executive's Office | Employee Service Centre | Staff 1-2-1 | Staff 1-2-1 documents | HR Transformation & Engagament Manager | Team Lead - HR Compliance & Audit | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000938 | Chief Executive's Office | Employee Service Centre | Blank Forms/HR Policies | Blank HR Forms and HR policies Details of payrun schedules, payscales, HT lists, Cluster school lists, pension rates | HR Transformation & Engagament Manager | Senior Advisor - Workforce Engagement & Website Administration | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000937 | Chief Executive's Office | Employee Service Centre | Jury Citations | Documentation while working on this and pass to People Helpdesk Advisor for completion | HR Transformation & Engagament Manager | Senior Advisor - People Help Desk | No | Official | Electronic | Yes | ||
| 00000936 | Chief Executive's Office | Employee Service Centre | Abatements | Copy of abatement documentation - while working on abatement and when passed to People Helpdesk Senior Advisor for signing. Once completed, this is passed to appropriate HR Operations Team for second officer checking | HR Transformation & Engagament Manager | Senior Advisor - People Help Desk | No | Official | Electronic | Yes | ||
| 00000935 | Chief Executive's Office | Employee Service Centre | Missing Reporting Manager Report | BO report showing all employees with missing reporting manager - this then allows People HelpDesk Advisors to investigate and assign reporting managers | HR Transformation & Engagament Manager | Senior Advisor - People Help Desk | No | Official | Electronic | Yes | ||
| 00000934 | Chief Executive's Office | Employee Service Centre | People HelpDesk Staff Absence | Details of any sickness, FARM's, Disciplinarys etc if appropriate | HR Transformation & Engagament Manager | Senior Advisor - People Help Desk | No | Official | Electronic | Yes | ||
| 00000932 | Chief Executive's Office | Employee Service Centre | PVG Documentation | PVG Documentation | HR Transformation & Engagament Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000931 | Chief Executive's Office | Employee Service Centre | Trent Structure - Creation/Amendment/Cessation Request form | These forms are sent to the ESC systems administration team by an authorised signatory. Usually from a Senior Business Partner or Business Partner within the applicable service. The sys admin use this data to update iTrent structure as appropriate. For bulk creation, spreadsheet templates can used to replace these forms, allowing quicker completion. | Employee Service Centre Manager | Workforce Systems and Analytics Manager;Workforce Systems Admin Team Lead | No | Official | Electronic | No | ||
| 00000930 | Chief Executive's Office | Employee Service Centre | iTrent Access Security Form | This form is requred to be authorised by an appropriate line manager and sent via email to ESC- WorkforceSystemsAdminTeam@northlan.gov.uk. The systems admin team shall then create the correct level of access for the employee on iTrent, ensuring that the data accessible and amending/updating of said data, is appropriate to the employee's role. This form is only required for access to the core iTrent System. Access for manager Self Service is based on the employees position and all employees obtain access to Employee Self Service. | Employee Service Centre Manager | Workforce Systems and Analytics Manager;Workforce Systems Admin Team Lead | No | Official sensitive | Electronic | Yes | ||
| 00000929 | Chief Executive's Office | Employee Service Centre | iTrent HR/Payroll System | This system contains all employee data for HR & Payroll purposes. This employee data can include: Employee Name (including former surname) Address details Address History Bank Account Details PVGs / SSSCs / Disclosures registration & expiration date Contact Details Criminal Conviction Questionnaire confirmation Driving Licences / Additional Driving Licence Email address (Work and/or Personal) Emergency Contacts Details Ethnic Origin Ethnic Origin - Other classification? Gender reassignment classification STSS Personal Details (GTC Number registration and expiration)date Health Questionnaire confirmation HESA Personal Details Immigration Checks Key Date Details (start date and DOB) Marital Status National Insurance Number Nationality Next of Kin NI No (Social Security No. on iTrent) Passport Details Qualifications Questionnaires Religion Residency Permits Self-certified Disabled Self-certified Disabled description Sex Identifier Sexual Orientation Telephone number (Work or Personal) Trade Union Membership Confirmation Visas Work Permit Employee Photograph Pro-nouns Contracts Scanned documentation Active Directory Information Authroisation Sickness Absence / Industrial Injury Absence Reason Absence Start Date Absence End Date Certification information Certification Attachments Type (Full Day/Part Day) Working Days Lost Absence Stages Maternity/Paternity/Adoption information KIT information Annual Leave/ Bank Holiday information Authorisation information on requests Flexi Records Discipline/Grievance Records For Employee Payroll Information, the data can include: Arrestments Council Tax & Rent Payment information Court Orders Death In Service - Payment to Next of Kin - Details of payee Death In Service - Short Term Pension Elections payments FPS Overpayments P45 Letters Pay History Payslips Pension Membership & contributions Pensions Salary Information - Payslips Starter Checklist Student Loans Tax Codes Terminating casual employees who have not worked for a period of time Third Party Claims. Employer Liability, Spec of Docs Time & Expenses Claims Union Membership Confirmation Voluntary Deductions Working Tax Credits For employment structural/pay information: Onscreen information is as follows: Unit Location Post Number Position Number Job Grade FTE Contracted Hours SCP (FT Salary) - Hourly Rate Next increment date Protected rate of pay Grade Minimum Grade Maximum Category Basis Type Annual Weeks Worked Org Code Dept Code Cost Centre Employee Type Terms & Conditions (attached to Position) | Employee Service Centre Manager | Workforce Systems and Analytics Manager;Workforce Systems Admin Team Lead | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | https://www.gov.uk/topic/business-tax/paye, PAYE and Payroll for Employers |
| 00000927 | Chief Executive's Office | Employee Service Centre | Help Desk Risk Register | Risk register spreadsheet | HR Transformation & Engagament Manager | Team Lead - HR Compliance & Audit | Yes | opendata@northlan.gov.uk | Official | Electronic | No | |
| 00000926 | Chief Executive's Office | Employee Service Centre | FAQ Documents | Spreadsheet containing FAQ documents | HR Transformation & Engagament Manager | Senior Advisor - Workforce Engagement & Website Administration | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000925 | Chief Executive's Office | Employee Service Centre | Agenda and Minutes of Team Meetings | Agendas and minutes of meetings at Team meeting | HR Transformation & Engagament Manager | Senior Advisor - Workforce Engagement & Website Administration | Yes | opendata@northlan.gov.uk | Official | Paper | Yes | |
| 00000924 | Chief Executive's Office | Employee Service Centre | Compliments | Compliments received by employees | HR Transformation & Engagament Manager | Senior Advisor - Workforce Engagement & Website Administration | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000923 | Chief Executive's Office | Employee Service Centre | Minutes and Agenda of Team Meetings | Agendas and minutes of meetings at Team meeting | HR Transformation & Engagament Manager | Senior Advisor - Workforce Engagement & Website Administration | No | Official | Electronic | Yes | ||
| 00000922 | Chief Executive's Office | Employee Service Centre | Staff Notepads | Staff notepad from telephone calls | HR Transformation & Engagament Manager | Senior Advisor - Workforce Engagement & Website Administration | Yes | opendata@northlan.gov.uk | Official | Paper | Yes | |
| 00000921 | Chief Executive's Office | Employee Service Centre | PVG Diary and Log | Diary for PVG appointments and log detailing details of PVG application and progress of application | HR Transformation & Engagament Manager | Senior Advisor - Workforce Engagement & Website Administration | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000920 | Chief Executive's Office | Employee Service Centre | Staff Score-cards | Score-cards detailing levels of calls/emails took by Helpdesk staff | HR Transformation & Engagament Manager | Senior Advisor - Workforce Engagement & Website Administration | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000919 | Chief Executive's Office | Employee Service Centre | Netcall | Call and email monitoring system | HR Transformation & Engagament Manager | Senior Advisor - Workforce Engagement & Website Administration | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000916 | Chief Executive's Office | Employee Service Centre | Email Archives | Copy of all emails received/sent by HelpDesk | HR Transformation & Engagament Manager | Senior Advisor - Workforce Engagement & Website Administration | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000915 | Enterprise and Communities | Talent and Organisational Development | Graduate Apprenticeship Tracking Documents | tracking system for gradudate apprenticeship applications | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000914 | Enterprise and Communities | Talent and Organisational Development | Graduate Apprenticeship application forms | internal and external graduate appenticeship application forms | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000913 | Enterprise and Communities | Talent and Organisational Development | Personal 360 Feedback | Psychometric assessment tool used as part of leadership and management development | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000912 | Enterprise and Communities | Talent and Organisational Development | Personal Insights Profile | Personal development self assessment | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000911 | Enterprise and Communities | Talent and Organisational Development | Childcare Voucher Contracts | Information on staff applying for the scheme | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000910 | Enterprise and Communities | Talent and Organisational Development | Further/Higher Education | Information on staff undertaking further/higher education qualifications | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000909 | Enterprise and Communities | Talent and Organisational Development | CMI Records | Records of staff undertaking the Chartered Managment Institute qualification | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000908 | Enterprise and Communities | Talent and Organisational Development | Log in to learn | E-learning training records | Leader & Talent Development Manager | Senior Clerical Assistant | No | Official sensitive | Electronic | Yes | ||
| 00000907 | Enterprise and Communities | Talent and Organisational Development | Brightwave Management Centre | Staff Training Records | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000906 | Enterprise and Communities | Talent and Organisational Development | Training Needs Analysis Results | Results of web based database | Leader & Talent Development Manager | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000905 | Enterprise and Communities | Talent and Organisational Development | Further Education Employee Files | Files with details of employee information regarding further education | Talent & OD Business Partner | Senior Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000904 | Enterprise and Communities | Planning and Place | Planning Registers - Pre 2008 | Planning registers | Planning & Place Manager | Team Leader | No | Official | Paper | No | ||
| 00000903 | Enterprise and Communities | Planning and Place | Section 75 Applications | Application forms and back up information relating to Section 75s | Planning & Place Manager | Team Leader | No | Official | Electronic | No | ||
| 00000902 | Enterprise and Communities | Planning and Place | Section 50 applications | Application forms and back up information relating to Section 50s | Planning & Place Manager | Team Leader | No | Official | Electronic | No | ||
| 00000901 | Enterprise and Communities | Planning and Place | Appeal case files | Information relating to planning application appeals | Planning & Place Manager | Team Leader | No | Official sensitive | Electronic | Yes | ||
| 00000900 | Enterprise and Communities | Planning and Place | Enforcement Case Files | Enforcement case files | Planning & Place Manager | Team Leader | No | Official sensitive | Electronic | Yes | ||
| 00000899 | Enterprise and Communities | Planning and Place | Block files - pre 2006 | Planning history information split by geographical area | Planning & Place Manager | Team Leader | No | Official sensitive | Paper | Yes | ||
| 00000898 | Enterprise and Communities | Planning and Place | Block Files - post 2006 | Planning history information split by geographical area | Planning & Place Manager | Team Leader | No | Official | Paper | No | ||
| 00000897 | Enterprise and Communities | Planning and Place | Planning application case files | Planning application case files | Planning & Place Manager | Team Leader | No | Official sensitive | Paper | Yes | ||
| 00000891 | Chief Executive's Office | Employee Service Centre | Paternity Leave | Electronic form completed by service and sent to HR Ops Teams then saved in digital personal record on restricted shared drive and DM system within iTrent | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000890 | Chief Executive's Office | Employee Service Centre | Paternity Leave | Electronic copies of forms and correspondence regarding paternity leave applications saved in cloud teams drive and employee personal records via DM system. | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000889 | Chief Executive's Office | Employee Service Centre | Maternity Leave | Electronic copies of forms and correspondence regarding maternity leave applications. | Employee Service Centre Manager | Team Lead - People Operations | No | Official | Electronic | Yes | ||
| 00000888 | Chief Executive's Office | Employee Service Centre | Maternity Leave | All documents and correspondence regarding maternity leave applications. Electronic copies retained in employee personal record and where applicable shared teams drive/restricted shared drive | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000887 | Chief Executive's Office | Employee Service Centre | Trade Union Subscriptions | electronic notification of membership an deductions to payroll for employee deduction set up | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000886 | Chief Executive's Office | Employee Service Centre | Carers leave | Electronic copies of all carers leave correspondence | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000884 | Chief Executive's Office | Employee Service Centre | Notification of Change Form | Electronic copy of notification of change form as submitted from the manager | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000883 | Chief Executive's Office | Employee Service Centre | Notification of Change Form | Notification of change form as submitted from Line Managers | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000882 | Chief Executive's Office | Employee Service Centre | Contracts of Employment | Electronic copies of contracts, variations, extensions etc | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000881 | Chief Executive's Office | Employee Service Centre | Contracts of Employment | copies of all contracts/variations/extensions etc | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000879 | Chief Executive's Office | Employee Service Centre | Buy and Bank | Application to buy and bank annual leave - Applied through myself electronically. | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000878 | Chief Executive's Office | Employee Service Centre | Mileage and subsistence claim forms | Electronic mileage and subsistence claim forms | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000877 | Chief Executive's Office | Employee Service Centre | Mileage and subsistence claim forms | Paper copies of mileage and subsistence claim forms | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000876 | Chief Executive's Office | Employee Service Centre | Overtime Claims | Electronic copies of payroll claim forms sent by e-mail into mailbox | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000875 | Chief Executive's Office | Employee Service Centre | Overtime claims | Overtime Claims - Electronic - This is now processed by the employee through myself no paper copies received | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Paper | Yes | ||
| 00000874 | Chief Executive's Office | Employee Service Centre | Pension Forms | Electronic copies of pension forms for retirals, opt in and out. VRS etc. - This is now administered by payroll & pension Team | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000873 | Chief Executive's Office | Employee Service Centre | Pension Forms | Copies of pension forms for retirals. VRS, Option in/Opting out etc. | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Paper | Yes | ||
| 00000872 | Chief Executive's Office | Employee Service Centre | Personnel Files | Personal record of individual employee containing: Contract Details, Start/Finish, Training, Disciplinary, Absence Detail, Special Leave. pension etc and other employee changes related information. | Employee Service Centre Manager | Team Lead - HR Compliance & Audit | No | Official | Electronic | Yes | ||
| 00000871 | Enterprise and Communities | Housing Solutions | Estate Management Letters | Breach of Tenancy, Succession, Change of Tenancy, Application for Pets, Bonudaries, Close Issues, Bins, Permanent Changes, Application for Alterations | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000870 | Enterprise and Communities | Housing Solutions | Estate Management Estate Management Spreadsheet | Name, Address, Contact Number, Subject description, Staff Names, Property Details, Benefit Details, Tenure Details | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000869 | Enterprise and Communities | Housing Solutions | Estate Management Drawers, Archive Boxes, Folders | Garden Assistance Info Name, Address, DOB, Contact Number, Tenure Type, Benefit details | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000868 | Enterprise and Communities | Housing Solutions | Estate Management Garden Assistance Database | Name, Address, DOB, Contact Number, Tenure Type, Benefit details | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000867 | Enterprise and Communities | Housing Solutions | Former Tenant House Files | Archive Cabinets including Tenancy agreement, letters from tenant, CHR forms, letters to tenant, Settling In Visit info, financial assessments, rent arrears documents, garden work packs | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000866 | Enterprise and Communities | Housing Solutions | Common Housing Register system | Names, address, household info, phone numbers, medical info, confidential info re why a move required, documents - points notification, missing info, ID checks | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000865 | Enterprise and Communities | Housing Solutions | Spreadsheets | Allocations New Build information, names, addresses, property types and sizes, contractors, dates, household info | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000864 | Enterprise and Communities | Housing Solutions | Allocations Folders | Permanent changes sheets with names, addresses, household info, Allocation Cards - Current/FormerNames, addresses, details of property offers, Matching Proformas Names, addresses, details of property offers, New Build information, names, addresses, property types and sizes, contractors, dates, household info, Per Termination inspection details, name, address, forwarding address, household details, rent balances, phone number | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000863 | Enterprise and Communities | Housing Solutions | Allocations Spreadsheets | Health Assessment Info, names, address, medical conditions, supporting documents, assessment forms | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000862 | Enterprise and Communities | Housing Solutions | Allocations Archive Boxes | Cancelled/Housed Applications | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000861 | Enterprise and Communities | Housing Solutions | Allocations Folders, cabinets, filing trays | Housing Applications Names, address, household info, phone numbers, medical info, confidential info re why a move required, documents - points notification, missing info, ID checks, ID, supporting letters from friends/family/NHS, Changes of Circumtsances/Addresses, Health Assessments, Notice to Quit from PSL | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000860 | Enterprise and Communities | Housing Solutions | Anti Social Behaviour Letters | Notice of Proceedings, Warnings, Information etc | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000859 | Enterprise and Communities | Housing Solutions | HSMS | Anti Social Contact names, D.O.B, Contact Numbers, Addresses, Incident Details, Staff Names, Landlord Names & Addresses, Email Addresses, Police Disclosures, Extract of Convictions | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000858 | Enterprise and Communities | Housing Solutions | Anti Social Drawers, Archive Boxes, Folders | Contact names, D.O.B, Contact Numbers, Addresses, Incident Details, Staff Names, Landlord Names & Addresses, Email Addresses, Police Disclosures, Extract of Convictions | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000857 | Enterprise and Communities | Trading Standards | Personnel Records | Personnel records relating to managing absence, sickness absence, PRD's and training. | Support Services Manager | Assistant Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00000856 | Enterprise and Communities | Trading Standards | Personnel Records | Personnel records relating to managing absence, sickness absence PRD's and training. | Support Services Manager | Assistant Support Officer | No | Official sensitive | Paper | Yes | ||
| 00000855 | Enterprise and Communities | Enterprise | External Funding Alert Distribution List | Distribution list containing name and email address | Enterprise Manager | Enterprise Support Officer | No | Official | Electronic | Yes | ||
| 00000854 | Enterprise and Communities | Enterprise | Kelvin Valley LEADER Programme | Electronic copies of project applications, LAG decisions, awards, SGovt Audit, correspondence, emails etc. | Enterprise Manager | Enterprise Support Officer | No | Official | Electronic | Yes | https://www.ruralnetwork.scot/funding/leader, Kelvin Valley LEADER Programme | |
| 00000853 | Enterprise and Communities | Enterprise | Kelvin Valley LEADER Programme | Applicant Information, Application, Awards, Claims evidence, Correspondence, Emails etc | Enterprise Manager | Enterprise Support Officer | No | Official sensitive | Paper | Yes | https://www.ruralnetwork.scot/funding/leader, LEADER Programme Guidance | |
| 00000852 | Enterprise and Communities | Housing Solutions | Folders/Packs | Settling In Visit Packs, name, address, household info, housing application form incl all corresponding documents, contact numbers | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000851 | Enterprise and Communities | Housing Solutions | HSMS | Assessment plans, matrix scoring, risk assessments, dob, contact telephone numbers, current & previous, addresses, mental health & addiction information, consent forms, outcomes of visits/appts, income details | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000850 | Enterprise and Communities | Housing Solutions | Letters | Support assessment invite, home visit appointments | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000849 | Enterprise and Communities | Housing Solutions | Housing Support Archive Boxes | copy letters, copy referrals to GPs & other external providers, dob, contact telephone numbers, current & previous addresses, mental health & addiction information, consent forms, outcomes of vists/appts, income details | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000848 | Enterprise and Communities | Housing Solutions | Housing Support Drawers | Assessment plans, matrix scoring, risk assessments | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000847 | Enterprise and Communities | Housing Solutions | Archive Boxes | Historic HPA folders, GP referrals, consent forms, HPA, termination, Income details, appts / visits, mental health and addiction info | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000846 | Enterprise and Communities | Housing Solutions | Letters | Homlessness Contact, appointments, missing info, HPA decision | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000845 | Enterprise and Communities | Housing Solutions | HSMS | Homeless Info in HSMS HPA, dob, contact telephone numbers, current and previous addresses, visits/appts, mental health and addictions info | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000844 | Enterprise and Communities | Housing Solutions | Spreadsheets | Storage Service - Name, previous and current address, cost of storage, Cmments on housing situation and any changes to CHR | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000843 | Enterprise and Communities | Housing Solutions | Folders | Storage service - Name, previous and current addresses, items going into Storage, Contact number | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000842 | Enterprise and Communities | Housing Solutions | Drawers | HPA folders, GP referrals, consent forms, HPA, termination, Income details, appts / visits, mental health and addiction info | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000840 | Enterprise and Communities | Housing Solutions | Cabinets | Tenancy agreement, letters from tenant, CHR forms, letters to tenant, Settling In Visit info, financial assessments, rent arrears documents, garden work packs | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000839 | Enterprise and Communities | Housing Solutions | Cabinets | Tenancy agreement, letters from tenant, CHR forms, letters to tenant, Settling In Visit info, financial assessments, rent arrears documents, garden work packs | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000838 | Enterprise and Communities | Housing Solutions | Spreadsheets | Chil & Adult Protection meeting invites, representaion details, dates of meetings | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000837 | Enterprise and Communities | Housing Solutions | Drawers | Child & Adult Protection Invites, minutes from hearings, outcome letters, decisions from meetings, details from other agencies i.e NHS, Health & Social Care, Education | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000836 | Enterprise and Communities | Housing Solutions | Spreadsheet | Garden works raised to contractors containing names, addresses, costs | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000835 | Enterprise and Communities | Housing Solutions | Spreadsheet | Taxi requests from homeless Service Users | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000834 | Enterprise and Communities | Housing Solutions | Spreadsheet | Orders for Fast Packs for Service Users | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000833 | Enterprise and Communities | Housing Solutions | Spreadsheet | Orders raised for homeless properties in Bellshill, Viewpark, New Stevenson & Holytown | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000832 | Enterprise and Communities | Housing Solutions | Spreadsheet | Utility vouchers issued for void & homeless properties | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000831 | Enterprise and Communities | Housing Solutions | Folders | Copy utility vouchers for void & homeless properties | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000830 | Enterprise and Communities | Housing Solutions | Folders | Copy invoices for cleaning materials, uniforms, garden orders, homeless requirements, fast packs, taxi, PSL landlords, office equip, stationary, cartridges, postage, confidential waste, windoow cleaning, office maintenance, telephone accounts, utility | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000829 | Enterprise and Communities | Housing Solutions | Letters | Councillor enquiry Acknowledgements, outcomes | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000828 | Enterprise and Communities | Housing Solutions | Spreadsheet | Elected member names, constituent name & address, reason for enquiry | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000827 | Enterprise and Communities | Housing Solutions | MS Access Database | Mail monitoring system Name, Address, Contact Number, Mail description, Staff Names | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000826 | Enterprise and Communities | Housing Solutions | MS Access Database | Mail monitoring Name, Address, Contact Number, Mail description, Staff Names | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000825 | Enterprise and Communities | Housing Solutions | Office Diary | Staff Leave, meeting room bookings, training, names, locations | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000824 | Enterprise and Communities | Housing Solutions | Drawers, archive boxes, folders | Overtime, holiday requests, mileage, sickness files, phone bills, various request forms, car insurance copies, letters, emergency contacts, home addresses, phone numbers | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000823 | Enterprise and Communities | Housing Solutions | Letters | Absence related including contact meetings, hearings, withheld pay, fit note cover | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000822 | Enterprise and Communities | Housing Solutions | Office Diary | Staff Leave, meeting room bookings, training including names, locations of meetings etc | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000821 | Enterprise and Communities | Housing Solutions | Spreadsheets | Overtime, special/emergency/home sick leave, staffing lists, gift/bonus ball/charity accounts, vacancy reports, budget tracking, training nominations | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000820 | Enterprise and Communities | Housing Solutions | Drawers, archive boxes, folders | Overtime, holiday requests, mileage, sickness files, phone bills, various request forms, car insurance copies, letters, emergency contacts, home addresses, phone numbers | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000819 | Enterprise and Communities | Environmental Facilities Management | Register of monument inspections | Part of the burial management Confirm SQL database, recording details of H&S inspections of memorials to the NLC Memorial Management Policy | Greenspace Operations Manager | Team Leader (Assets & Technical Development) | No | Official sensitive | Electronic | No | ||
| 00000818 | Enterprise and Communities | Environmental Facilities Management | Register of monument permits | Database recording permits issued to erect memorial headstones in NLC cemeteries | Greenspace Operations Manager | Visitor Support Supervisor | No | Official sensitive | Electronic | Yes | ||
| 00000817 | Enterprise and Communities | Environmental Facilities Management | Memorial Mason Registration Scheme | Details pertaining to certification of memorial masons approved to work in NLC graveyards | Greenspace Operations Manager | Visitor Support Supervisor | No | Official sensitive | Electronic | Yes | ||
| 00000816 | Enterprise and Communities | Environmental Facilities Management | Correspondence and complaints | Incoming letters (scanned),emails, etc and outgoing communication | Greenspace Operations Manager | Country Parks Officer;Country Parks Officer;Country Parks Officer | No | Official sensitive | Electronic | Yes | ||
| 00000815 | Enterprise and Communities | Environmental Facilities Management | Staff records | Start/leave dates, induction records, training, PPE, attendance, discipline, PRDs, emergency contact details, next of kin, payroll, overtime, pensions | Greenspace Operations Manager | Visitor Support Officer | No | Official sensitive | Paper | Yes | ||
| 00000814 | Enterprise and Communities | Environmental Facilities Management | Timesheets | All Arbor staff timesheets | Community Greenspace Manager | Assistant Technical Support Officer | No | Official | Paper | Yes | ||
| 00000812 | Enterprise and Communities | Environmental Facilities Management | PRD's | All Greenspace staff PRD records | Community Greenspace Manager | Conservation & Biodiversity Manager;Forestry & Access Manager;Greenspace Partnership Manager | No | Official | Electronic | Yes | ||
| 00000811 | Enterprise and Communities | Environmental Facilities Management | Planning responses | Greenspace responses to planning requests (biodiversity and access) | Community Greenspace Manager | Biodiversity Projects Officer;Access Officer | No | Official | Electronic | No | ||
| 00000810 | Enterprise and Communities | Environmental Facilities Management | Event booking registers | Contact details for people attending future events | Community Greenspace Manager | Conservation & Biodiversity Manager | No | Official | Paper | Yes | ||
| 00000809 | Enterprise and Communities | Environmental Facilities Management | S14 documentation | Documents relating to queries under S14 of Land Reform (Scotland) Act | Community Greenspace Manager | Access Officer;Forestry & Access Manager | No | Official | Electronic | Yes | http://www.legislation.gov.uk/asp/2003/2/contents, Land Reform (Scotland) Act 2003 | |
| 00000808 | Enterprise and Communities | Environmental Facilities Management | S11 documentation | Documents relating to applications under S11 of Land Reform (Scotland) Act | Forestry & Access Manager | Access Officer | No | Official | Electronic | Yes | http://www.legislation.gov.uk/asp/2003/2/contents, Land Reform (Scotland) Act 2003 | |
| 00000807 | Enterprise and Communities | Environmental Facilities Management | Get Walking Lanarkshire database | Details of walk leaders volunteering with GWL project and walkers taking part in walks Contains contact details (with permissions for Test & Protect) | Community Greenspace Manager | Health Walks Co-ordinator | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000805 | Enterprise and Communities | Environmental Facilities Management | NLOAF contact database | contact details for members of the North Lanarkshire Outdoor Access Forum | Community Greenspace Manager | Access Officer | No | Official | Electronic | Yes | ||
| 00000804 | Enterprise and Communities | Environmental Facilities Management | Volunteer database - Greenhead Moss | Contact details for GHM volunteers | Community Greenspace Manager | Countryside Ranger | No | Official | Electronic | Yes | ||
| 00000803 | Enterprise and Communities | Environmental Facilities Management | Volunteer database - Palacerigg | Contact details for PCP volunteers | Community Greenspace Manager | Countryside Ranger | No | Official | Electronic | Yes | ||
| 00000802 | Enterprise and Communities | Environmental Facilities Management | Recorder | Database for recording information on protected species | Community Greenspace Manager | Biodiversity Projects Officer | No | Official | Electronic | Yes | ||
| 00000799 | Enterprise and Communities | Environmental Facilities Management | Vehicle counter data | Vehicle counters are in place at the entrances to all 3 of North Lanarkshire's Country Park to help gauge visitor numbers - NOTE: information currently unavailable due to technical issues | Greenspace Operations Manager | Country Parks Officer | Yes | opendata@northlan.gov.uk | Official | Electronic | No | |
| 00000798 | Enterprise and Communities | Environmental Facilities Management | Water quality data | Water quality data (Strathclyde Loch and Lochend Loch) collected includes routine water quality testing, riverflow and rainfall rates. Informed by a decision making tool, water quality can be judged using these parameters to be good or poor. | Greenspace & Country Parks Manager | Country Parks Officer;Country Parks Officer;Country Parks Officer | Yes | opendata@northlan.gov.uk | Official | Electronic | No | |
| 00000797 | Enterprise and Communities | Environmental Facilities Management | Loch inspection reports | Records of routine and non-routine loch inspection, reservoirs engineer reports. | Greenspace Operations Manager | Country Parks Officer | Yes | opendata@northlan.gov.uk | Official | Electronic | No | http://www.legislation.gov.uk/asp/2011/9/contents/enacted, Reservoirs (Scotland) Act 2011 |
| 00000796 | Enterprise and Communities | Environmental Facilities Management | MRM facility management software record | Facility management software used at Strathclyde Country Park to manage room bookings | Greenspace Operations Manager | Visitor Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00000795 | Enterprise and Communities | Environmental Facilities Management | Event booking paperwork | Event booking forms and correspondence relating to events organised by external parties hosted within North Lanarkshire's three Country Parks | Greenspace Operations Manager | Country Parks Officer | No | Official sensitive | Electronic | Yes | ||
| 00000794 | Enterprise and Communities | Environmental Facilities Management | Loch usage agreements | Regular users of Strathclyde Loch are required to sign a loch usage agreement covering essential matters such health and safety and water quality. | Greenspace Operations Manager | Visitor Support Officer | No | Official sensitive | Paper | Yes | ||
| 00000793 | Enterprise and Communities | Environmental Facilities Management | Land rental agreements (Palacerigg) | Field rental agreements at Palacerigg Country Park | Greenspace Operations Manager | Visitor Support Officer | No | Official sensitive | Paper | Yes | ||
| 00000792 | Enterprise and Communities | Environmental Asset Maintenance | Personnel Records | Personnel records relating to managing absence, PRD's sickness absence etc. | Technical Officer Business Development | Assistant Support Officer | No | Official sensitive | Electronic | No | ||
| 00000789 | Enterprise and Communities | Environmental Asset Maintenance | Safety Inspections | Records of Routine Safety Inspections carried out by inspectors - uploaded to RMS for job management | Roads & Land Maintenance Manager | Roads Maintenance Manager | No | Official | Electronic | No | ||
| 00000788 | Enterprise and Communities | Environmental Assets | DPPP | Disabled Bay Applications | Transportation Manager | Technical Officer Business Development | No | Official sensitive | Electronic | Yes | ||
| 00000787 | Enterprise and Communities | Environmental Asset Maintenance | Finance Documents | Copy requisitions/recharges Income and banking statements Petty Cash Inventory records Paynet transactions | Technical Officer Business Development | Assistant Technical Support Officer | No | Official | Electronic | No | ||
| 00000786 | Enterprise and Communities | Environmental Design, Technical Solutions | Traffic Sensitive Route Plans | Plans | Team Leader (Road Works & Strategy) | No | Official | Electronic | No | |||
| 00000785 | Enterprise and Communities | Environmental Design, Technical Solutions | Traffic Scheme Drawings | Drawings | Assistant Business Manager (Traffic Management, Safety & Design) | Transportation Manager | No | Official | Electronic | No | ||
| 00000784 | Enterprise and Communities | Environmental Design, Technical Solutions | Traffic Signal Database | Traffic Signal Asset list | Assistant Business Manager (Traffic Management, Safety & Design) | Transportation Manager | No | Official | Electronic | No | ||
| 00000783 | Enterprise and Communities | Environmental Design, Technical Solutions | Transport Assessments | Current and/or incomplete developments up to 3yrs old | Transportation Manager | Technical Officer Business Development | No | Official | Electronic | No | ||
| 00000782 | Enterprise and Communities | Environmental Design, Technical Solutions | Traffic Regulation Orders | TRO documents and register | Assistant Business Manager (Traffic Management, Safety & Design) | Transportation Manager | No | Official | Electronic | No | ||
| 00000781 | Enterprise and Communities | Environmental Asset Maintenance | Inventory Records | Street Lighting Inventory is held on RMS (for which we should not be considered owners) | Roads & Land Maintenance Manager | Assistant Business Manager (Roads Operations) | No | Official | Electronic | No | ||
| 00000780 | Enterprise and Communities | Environmental Asset Maintenance | APS Records | Daily whereabouts sheets, call out and night shift repair recoords | Roads & Land Maintenance Manager | Assistant Business Manager (Roads Operations) | No | Official | Electronic | No | ||
| 00000779 | Enterprise and Communities | Environmental Assets | Electrical Safety Certificates | 6 year electrical testing certificates | Roads & Land Maintenance Manager | Technical Officer (Technical & Business Development) | No | Official | Electronic | No | ||
| 00000778 | Enterprise and Communities | Environmental Asset Maintenance | Traffic Surveys | Survey information - kept for 3 years | Roads & Land Maintenance Manager | Assistant Business Manager (Roads Operations) | No | Official | Electronic | No | ||
| 00000777 | Enterprise and Communities | Environmental Asset Maintenance | License and Permit Files | Street Traders SRWR (Symology permits) Drop Kerbs | Roads & Land Maintenance Manager | Assistant Business Manager (Roads Operations) | No | Official | Electronic | No | ||
| 00000776 | Enterprise and Communities | Environmental Assets | Planning Application Observations | Response to information requests | Transportation Manager | Technical Officer (Technical & Business Development) | No | Official | Electronic | No | ||
| 00000775 | Enterprise and Communities | Environmental Asset Maintenance | Gully Inventory | Cleaning Records/Seepage from APS. Maintenance of NLC gullys, seepage location reports. | Roads & Land Maintenance Manager | Assistant Business Manager (Roads Operations) | No | Official | Electronic | No | ||
| 00000774 | Enterprise and Communities | Environmental Asset Maintenance | RCC - Roads Construction Consents | Drawings and correspondence including bond information. Records for adopted development roads have been scanned and stored centrally (TRIM) Lighting Design, Drainage layout, layout plans, bond certificates, | Roads & Land Maintenance Manager | Assistant Business Manager (Roads Operations) | No | Official | Electronic | No | ||
| 00000773 | Enterprise and Communities | Housing Solutions | Airdrie Housing Anti Social Records | Copy of complaint outcome letters, correspondance from Police Scotland, Social Work, Health in relation to anti social complaints | Locality Housing Manager | Admin Officer | No | Official sensitive | Paper | Yes | ||
| 00000772 | Enterprise and Communities | Housing Solutions | Airdrie Housing Anti Social Records | Copy of complaint outcome letters, correspondance from Police Scotland, Social Work, Health in relation to anti social complaints | Locality Housing Manager | Admin Officer | No | Official sensitive | Electronic | Yes | ||
| 00000766 | Chief Executive's Office | Business Solutions | GIS information | Information to the GIS mapping of data in relation to North Lanarkshire. Outputs from this are shared with council services, partners and public. | Data Intelligence Manager | Senior Officer Planning | No | Official sensitive | Electronic | No | ||
| 00000765 | Chief Executive's Office | Business Solutions | Scottish Index of Multiple Deprivation | Information relating to Scottish Index of Multiple Deprivation including outputs from 2006, 2009, 2012, 2016 and 2020. Outputs from this are shared with council services, partners and public. | Data Intelligence Manager | Senior Officer Planning | No | Official sensitive | Electronic | No | ||
| 00000764 | Chief Executive's Office | Business Solutions | Ward and datazone information | Information relating to wards and datazones in the North Lanarkshire area including maps and profiles. Outputs from this are shared with council services, partners and public | Data Intelligence Manager | Senior Officer Planning | Yes | opendata@northlan.gov.uk | Official | Electronic | No | |
| 00000763 | Chief Executive's Office | Business Solutions | Housing information | Information relating to housing in North Lanarkshire including housing stock, council tax, fuel poverty, homelessness. Outputs from this are shared with council services, partners and public | Data Intelligence Manager | Senior Officer Planning | No | Official sensitive | Electronic | No | ||
| 00000762 | Chief Executive's Office | Business Solutions | Census Information | Information relating to the Census 2022, Census 2011 and previous versions . Outputs from this are shared with council services, partners and public | Data Intelligence Manager | Senior Officer Planning | No | Official sensitive | Electronic | No | ||
| 00000761 | Chief Executive's Office | Business Solutions | Population Information | Information relating to the population of North Lanarkshire including Popgroup software outputs, population, estimates, population projections, life expectancy, migration and travel to work. Outputs from this are shared with council services, partners and public | Data Intelligence Manager | Senior Officer Planning | No | Official sensitive | Electronic | No | ||
| 00000758 | Enterprise and Communities | Environmental Asset Maintenance | List of Public Roads | List of all Roads within NLC that have been formally adopted | Team Leader (Road Works & Strategy) | No | Official | Electronic | No | |||
| 00000757 | Enterprise and Communities | Environmental Design, Technical Solutions | APS H&S Assessments | APS Site Specific Health & Safety Plans | Team Leader (Road Works & Strategy) | No | Official sensitive | Electronic | No | |||
| 00000756 | Chief Executive's Office | Business Solutions | Fairness Commission | Information relating to the management and delivery of the Fairness Commission | Business Strategy Manager | Data Intelligence Manager | No | Official sensitive | Electronic | Yes | ||
| 00000752 | Enterprise and Communities | Environmental Design, Technical Solutions | Private Contractor Contract Documents | Tender Documents and Contract Information | Team Leader (Road Works & Strategy) | No | Official sensitive | Electronic | No | |||
| 00000751 | Enterprise and Communities | Environmental Design, Technical Solutions | SEPA Information | SEPA Information and Coal Mining Information | Senior Engineer/Officer(Flooding & Drainage) | Technical Officer (Technical & Business Development) | No | Official | Electronic | No | ||
| 00000749 | Enterprise and Communities | Environmental Design, Technical Solutions | Contract Documents | Contract Documents for drainage works and inspection & cleansing of drains and culverts | Technical Officer Business Development | No | Official | Electronic | No | |||
| 00000748 | Enterprise and Communities | Environmental Design, Technical Solutions | Site Survey Reports | Ground Investigations, Contract Documents, flooding, inspections of watercourses and trash screens, CCTV survey reports of drains | No | Official | Paper | No | ||||
| 00000746 | Chief Executive's Office | Business Solutions | Team Financial Information | Range of financial information related to team and projects delivered | Business Strategy Manager | Delivery Manager | No | Official sensitive | Electronic | Yes | ||
| 00000744 | Chief Executive's Office | Business Solutions | MSPs and MPs | Sharepoint file accessed by all services in the council to log and record actions in relation to MSP and MP enquiries | Relationship Manager | Support Officer (Business Partnership) | No | Official sensitive | Electronic | Yes | ||
| 00000742 | Enterprise and Communities | Procurement Solutions | HSMS System | Processing and creation of Invoices and SOR details relating to each contractor, Budgetery information relating to individual contractors and job amounts, Creating Property Works Orders for maintenance, Contractors details and email addresses. | Group Manager Support Services | Assistant Contract Support Officer | No | Official sensitive | Electronic | No | ||
| 00000741 | Enterprise and Communities | Procurement Solutions | Personel Information | I-Trent system for Personal information about staff including time recording (e.g. sickness, overtime, special leave, holidays, medical appointments, mileage information etc) and contact information, | Group Manager Support Services | Assistant Contract Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00000740 | Enterprise and Communities | Housing Solutions | Personnel Information | Absence Management paperwork, emergency contact details, mileage, ovetime | Locality Housing Manager | Admin Officer | No | Official sensitive | Paper | Yes | ||
| 00000738 | Enterprise and Communities | Housing Solutions | Arrears Monitoring | Archive records held due to legislation timelines | Housing Operations Manager | Business Development Officer | No | Official sensitive | Paper | Yes | ||
| 00000737 | Enterprise and Communities | Housing Solutions | Arrears monitoring | Copies of letters, spreadsheets regarding arrears process. Replies to Cllr/MSP enquiries | Housing Operations Manager | Business Development Officer | No | Official sensitive | Electronic | Yes | ||
| 00000736 | Enterprise and Communities | Housing Solutions | Arrears Monitoring | All letters, forms, paperwork regarding rent arrears and rent court action. Including NOP's and decrees, benefit, DHP applications | Housing Operations Manager | Business Development Officer | No | Official sensitive | Paper | Yes | ||
| 00000734 | Enterprise and Communities | South Repairs | Electronic Personnel Records for CCC | Electronic Personnel Records for CCC | Customer Service Manager | Development Officer | No | Official sensitive | Electronic | Yes | ||
| 00000733 | Enterprise and Communities | Housing Solutions | Physical storage of Scanned items | Items scanned to benefits, Council Tax, Blue Badge Teams, Education, Scottish Welfare Team | Customer Service Manager | Operations Manager | No | Official sensitive | Paper | Yes | ||
| 00000732 | Enterprise and Communities | Housing Solutions | Physical Personnel records | pesonell records for staff saved in restricted access Teams folder | Customer Service Manager | Operations Manager | No | Official sensitive | Electronic | Yes | ||
| 00000731 | Enterprise and Communities | South Repairs | Netcall Call management system | Contains recorded calls for feedback and development purposes, customer phone numbers linked to calls, internal Council phone numbers stored within the system as well. | Customer Service Manager | Development Officer | No | Official | Electronic | Yes | ||
| 00000728 | Enterprise and Communities | Housing Solutions | Qmatic Customer Management System For First Stop shops | Customer data analysis and queue mangement system for all FSS. Contains names and adresses of customers and histories of their previous visits to First Stop Shops | Customer Service Manager | Operations Manager | No | Official sensitive | Electronic | Yes | ||
| 00000726 | Enterprise and Communities | Housing Solutions | Customer Bank Records | All account information for Municipal Bank customers | Customer Service Manager | Operations Manager | No | Official sensitive | Electronic | Yes | ||
| 00000725 | Enterprise and Communities | Housing Solutions | Airdrie Housing Finance Records | Copies of all letters, spreadsheets, invoices, purchase orders, sundry debtors invoices in relation financial matters | Locality Housing Manager | Admin Officer | No | Official sensitive | Paper | Yes | ||
| 00000724 | Enterprise and Communities | Housing Solutions | Airdrie Housing Complaints | All letters in relation to Official Complaints | Locality Housing Manager | Admin Officer | No | Official sensitive | Paper | No | ||
| 00000723 | Enterprise and Communities | Housing Solutions | Airdrie Housing Personal Records | Information in relation to overtime ,mobile phone recharge, mileage claims | Locality Housing Manager | Admin Officer | No | Official sensitive | Paper | Yes | ||
| 00000721 | Education and Families | Strategic Communications | ID Pro | ID Badge Creation Tool | Technical & Digital Services Manager | Senior Clerical Officer | No | Official sensitive | Electronic | Yes | ||
| 00000720 | Education and Families | Strategic Communications | WASP Asset Management | Asset management tool | Technical & Digital Services Manager | Senior Clerical Officer | Yes | opendata@northlan.gov.uk | Official | Electronic | No | |
| 00000719 | Education and Families | Strategic Communications | FM Pro Schools Database | Contact and technical information database | Technical & Digital Services Manager | Senior Clerical Officer | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000718 | Education and Families | Strategic Communications | SEEMiS Authority Access Control | Manages Access to all SEEMiS modules | Technical & Digital Services Manager | Senior Clerical Officer | No | Official sensitive | Electronic | Yes | ||
| 00000717 | Education and Families | Strategic Communications | SEEMiS School2School (S2S) | Manages transfer of pupils between establishments and authorities | Technical & Digital Services Manager | Senior Clerical Officer | No | Official sensitive | Electronic | No | ||
| 00000716 | Education and Families | Strategic Communications | SEEMiS Glow Data Feed | Facilitates access to Glow via SEEMiS record - Pupil and Staff | Technical & Digital Services Manager | Senior Clerical Officer | No | Official sensitive | Electronic | Yes | ||
| 00000715 | Education and Families | Strategic Communications | FirstClass Schools Network Intranet | System that host email, calendars, shared resources and collaboratibve facilities for schools Intranet | Technical & Digital Services Manager | Depute Service Manager | No | Official sensitive | Electronic | Yes | ||
| 00000714 | Enterprise and Communities | Housing Solutions | Coatbridge Housing Financial Matters | Copies of all letters, spreadsheets, forms regarding sundry debtors invoices in relation financial matters | Locality Housing Manager | Administrative Officer;Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000712 | Education and Families | Education South | Placing Requests | Placing Requests | Principal Officer | Assistant Principal Officer | No | Official | Electronic | Yes | ||
| 00000711 | Enterprise and Communities | Housing Solutions | Coatbridge Housing Financial Matters | Copies of all archive letters, spreadsheets, invoices, purchase orders, sundry debtors invoices in relation financial matters | Locality Housing Manager | Administrative Officer;Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000708 | Education and Families | Education South | Education Maintenance Allowances | Education Maintenance Allowances | Principal Officer | Assistant Principal Officer | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000706 | Education and Families | Education South | SAR / FOI Database | Electronic record of SAR / FOI Requests | Customer & Information Services Officer | Administrative Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000701 | Enterprise and Communities | Housing Solutions | Coatbridge Housing Financial Matters | Copies of all letters, spreadsheets, invoices, purchase orders, sundry debtors invoices in relation financial matters | Locality Housing Manager | Administrative Officer;Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000692 | Education and Families | Education South | Placing Requests | Placing Requests | Principal Officer | Assistant Principal Officer | No | Official | Electronic | Yes | ||
| 00000691 | Education and Families | Education South | Mainstream Transport | Mainstream Transport | Principal Officer | Administrative Officer | No | Official | Paper | Yes | ||
| 00000690 | Education and Families | Education South | ASN Transport | ASN Transport | Principal Officer | Administrative Officer | No | Official | Paper | Yes | ||
| 00000689 | Education and Families | Education South | Education Maintenance Allowances | Education Maintenance Allowances | Principal Officer | Assistant Principal Officer | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000686 | Enterprise and Communities | Housing Solutions | Airdrie Housing Mail Monitoring | Information in relation to mail received , recorded and distributed | Locality Housing Manager | Admin Officer | No | Official sensitive | Electronic | Yes | ||
| 00000684 | Enterprise and Communities | Housing Solutions | Airdrie Housing Mail Monitoring | Information in relation to mail received , recorded and distributed | Locality Housing Manager | Admin Officer | No | Official sensitive | Electronic | Yes | ||
| 00000680 | Enterprise and Communities | First Stop Shops | House Files Estates - Cumbernauld | All letters and forms, missives etc regarding individual tenancies (stored in 6 lockable cabinets - historic files and house sales archived) Cumbernauld FSS | Locality Housing Manager | Administrative Officer;Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000679 | Enterprise and Communities | First Stop Shops | House Files - Estates Moodiesburn | All Letters and forms, missives etc regarding individual tenancies (7 Lockable cabinets, historic files and house sales archived) Moodiesburn FSS | Locality Housing Manager | Administrative Officer;Administrative Officer | No | Official | Paper | Yes | ||
| 00000677 | Enterprise and Communities | Waste Management | Complaints Correspondence | Hard copy of correspondence in respect of complaints | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official sensitive | Electronic | Yes | ||
| 00000676 | Enterprise and Communities | Waste Management | Asbestos Removal | Correspondence in respect of requests for asbestos removal | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official | Electronic | Yes | ||
| 00000675 | Enterprise and Communities | Waste Management | Vehicle Accident Details | Copy of report submitted to Fleet/Insurance Section | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official sensitive | Electronic | Yes | ||
| 00000674 | Enterprise and Communities | Waste Management | Staff Contact Details | Hard copy of staff telephone contact details. | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official | Paper | No | ||
| 00000673 | Enterprise and Communities | Waste Management | Pull Out Requests | Requests from residents requesting to be added to pull out service | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official | Electronic | Yes | ||
| 00000672 | Enterprise and Communities | Waste Management | Medical Collection Requests | associated documentation from customers requesting to be added to the medical collection. | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official | Electronic | Yes | ||
| 00000671 | Enterprise and Communities | Waste Management | Overtime Claim Records | Overtime claims for each period worked | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official sensitive | Electronic | Yes | ||
| 00000670 | Education and Families | Education South | Police Concern Mailbox | Mailbox used to allow inclusion staff to forward to appropriate named person to reduce sharing | Admin Officer | No | Official sensitive | Electronic | Yes | |||
| 00000669 | Education and Families | Education South | Police Concern Database | Records all police concern reports where children affected | Admin Officer | No | Official sensitive | Electronic | Yes | |||
| 00000665 | Education and Families | Education South | Seemis Nursery Admissions Management System | Electronic applications from parents with children eligible for statutory funding entitled to attend nursery, manage and process partner payments | Principal Officer | Assistant Principal Officer | No | Official sensitive | Electronic | Yes | ||
| 00000664 | Education and Families | Education South | Staff Training Records | Staff Training Records | Depute Principal Officer Kilbowie | Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000663 | Education and Families | Education South | Course Records | School, accommodation, medical & dietary information, accident reports, for pupils and accompanying staff | Principal Officer Kilbowie | Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000662 | Education and Families | Education South | Staff Personnel Records | Personnel information including, attendance, contact, absence, disciplinary and PDR records | Principal Officer Kilbowie | Clerical Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000661 | Education and Families | Head of Communities | Company Financial Information | 500-1000 Files held on each company supported by employability initiatives | Business Manager Employability Support & Skills Development | Employability Development Co-ordinator | No | Official sensitive | Paper | Yes | ||
| 00000660 | Education and Families | Head of Communities | Company Financial Information | 500-1000 Files held on each company supported by employability initiatives | Business Manager Employability Support & Skills Development | Employability Development Co-ordinator | No | Official sensitive | Paper | Yes | ||
| 00000659 | Enterprise and Communities | Waste Management | Personnel Files | Personal record of individual staff contaiing contact details, absence details, training, disciplinary, special leave, etc and miscellaneous related information. | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000658 | Enterprise and Communities | Head of Communities | CLD MIS (Cognisoft) | System Database Records projects, sessions, participation and attendance in CLD learning programmes. | Performance & Improvement Manager | Project Officer (Service Improvement) | No | Official sensitive | Electronic | Yes | ||
| 00000657 | Enterprise and Communities | Head of Communities | SQA Connect | System Database, externally hosted by the Scottish Qualifications Authority (SQA) and is used by CLD to search, register and result those CLD participants who are undertaking SQA accredited units and courses. | Performance & Improvement Manager | Project Officer (Service Improvement) | No | Official sensitive | Electronic | Yes | ||
| 00000654 | Enterprise and Communities | Business Intelligence | Request for Information (RFI) case files | File for each individual RFI | Business Intelligence Manager | Data & Information Officer;Clerical Assistant/Typist | No | Official sensitive | Electronic | Yes | ||
| 00000653 | Enterprise and Communities | Business Intelligence | Request for Information (RFI) Tracker | Log of incoming requests for information | Business Intelligence Manager | Data & Information Officer;Business Intelligence Assistant | No | Official sensitive | Electronic | Yes | ||
| 00000650 | Enterprise and Communities | Facility Support Services | Tenders | To securely store and share tender and supplier information | Assistant Business Manager (Support) | Performance & Compliance Officer | No | Official sensitive | Electronic | Yes | ||
| 00000649 | Enterprise and Communities | Facility Support Services | Nutrition | To group together and securely store information on; school childrens dietary requirements and special diet records | Assistant Business Manager (Support) | Performance & Compliance Officer | No | Official sensitive | Electronic | Yes | ||
| 00000648 | Enterprise and Communities | Facility Support Services | FSS Employee Information | To group together and securely store employee information including; Emergency contact details, overtime information, insurance covers, PRDs, absence information, Itrent reports and janitorial overtime | Assistant Business Manager (Support) | Performance & Compliance Officer | No | Official sensitive | Electronic | No | ||
| 00000647 | Enterprise and Communities | Facility Support Services | Administration | To securely store and manage; customer complaints / comments, external bookings, ASH, authorised signatory list, aged debt recovery and car insurance information | Assistant Business Manager (Support) | Performance & Compliance Officer | No | Official sensitive | Electronic | No | ||
| 00000646 | Enterprise and Communities | Facility Support Services | Personnel Information | Catering managers, Janitors, Cleaning superviors information includes Prds, RTWs, Training records | Facility Support Services Manager | Assistant Business Manager (Support) | No | Official sensitive | Paper | Yes | ||
| 00000645 | Enterprise and Communities | Planning and Place | Building Standards Completion Certificate Files | Housing Development Completion Certificate files approx 370 | Built Environment Manager | Manager (Building Standards) | No | Official sensitive | Electronic | Yes | ||
| 00000644 | Enterprise and Communities | Planning and Place | Building Standards Microfiche records | Microfiche drawings and BW case details | Built Environment Manager | Manager (Building Standards) | No | Official sensitive | Electronic | Yes | ||
| 00000643 | Enterprise and Communities | Planning and Place | Building Standards Registers | Hard copy registers of BW applications No. 17 | Built Environment Manager | Manager (Building Standards) | No | Official sensitive | Paper | Yes | ||
| 00000642 | Enterprise and Communities | Planning and Place | Building Standards Case Files - Historic | Historic Case Files Including BW application forms, plans, certificates and relevant correspondance | Built Environment Manager | Manager (Building Standards) | No | Official sensitive | Paper | Yes | ||
| 00000641 | Enterprise and Communities | Planning and Place | Building Standards Case Files - Historic | Historic case Files Including BW application forms, plans, certificates and relevant correspondance | Built Environment Manager | Manager (Building Standards) | No | Official sensitive | Paper | Yes | ||
| 00000640 | Enterprise and Communities | Planning and Place | Building Standards Case Files | Case Files Including BW application forms, plans, certificates and correspondance | Built Environment Manager | Manager (Building Standards) | No | Official sensitive | Electronic | Yes | ||
| 00000639 | Enterprise and Communities | Planning and Place | IDOX - Building Standards Section | Electronic filing system containing documentation correspondence and drawings | Built Environment Manager | Manager (Building Standards) | No | Official sensitive | Electronic | Yes | ||
| 00000637 | Enterprise and Communities | Housing Solutions | Sheltered Housing Support Plans | Confidential information containing historic housing support plans for all tenants of all previous 7 sheltered plus housing complexes. (now Retirement Houisng Complexes) Gartlea Gardens (SHP), Wellwynd Gardens (SHP), Unitas Court (SHP), Dundyvan Gardens (SHP), James Dempsey Gardens (SHP), Kerr Grieve Court (SHP), Drummond Drive (SHP), File will be removed after 1 year of holding information following removal of service | Housing Operations Manager | Senior Clerical Assistant | No | Official sensitive | Electronic | Yes | ||
| 00000636 | Enterprise and Communities | Housing Solutions | Sheltered Housing Support Plans | Confidential information containing housing support plans for all tenants of all 7 previous sheltered plus housing complexes. (now Retirement complexes) Gartlea Gardens (SHP), Wellwynd Gardens (SHP), Unitas Court (SHP), Dundyvan Gardens (SHP), James Dempsey Gardens (SHP), Kerr Grieve Court (SHP), Drummond Drive (SHP), | Housing Operations Manager | Senior Clerical Assistant | No | Official sensitive | Electronic | Yes | ||
| 00000635 | Enterprise and Communities | Procurement Solutions | PECOS Supplier Information | New Supplier information, including Registered business address, contact details and Bank Details | Commercial Contracts Manager | Assistant Contract Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00000634 | Enterprise and Communities | Procurement Solutions | CIMS system | Contractual monitoring from inception to completion including production of documentation and certification, budgetary information, Contractors, Consultants details tender history, amounts Invoice and payment details. Reporting tool. | Group Manager Support Services | Assistant Contract Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00000633 | Enterprise and Communities | Business Intelligence | PECOS Procurement Plan | Approval plans for Infrastructure service PECOS system. Hard copies removed from Fleming House in summer 2020 and destroyed. Electronic copies now only. | Business Intelligence Manager | Senior Procurement Officer | No | Official sensitive | Electronic | Yes | ||
| 00000632 | Enterprise and Communities | Business Intelligence | Authorised Signatory List | List of approved authorised signatories and specimen signatures. COPY OF ORIGINALS. HELD BY CONTROL & RECS. | Business Intelligence Manager | Senior Procurement Officer | No | Official sensitive | Electronic | Yes | ||
| 00000631 | Enterprise and Communities | Procurement Solutions | Non Housing Repairs Surveys | Repairs satisfaction Questionnaire Survey for all non housing repairs. | Group Manager Support Services | Assistant Contract Support Officer | No | Official | Electronic | Yes | ||
| 00000630 | Enterprise and Communities | Business Intelligence | Tenders | Tender documentation including ITT (post & pre tender), drawings & contract information. | Business Intelligence Manager | Senior Procurement Officer | No | Official sensitive | Electronic | Yes | ||
| 00000629 | Enterprise and Communities | Business Intelligence | Insurance Claims | Claims received from central - Finance coordinate returns | Business Intelligence Manager | Senior Procurement Officer;Admin Support Officer (Debtors) | No | Official sensitive | Electronic | Yes | ||
| 00000628 | Enterprise and Communities | Business Intelligence | Debtors invoices & IDTs | Debtor invoices COPIES OF ORIGINALS HELD BY CREDITORS | Business Intelligence Manager | Senior Procurement Officer | No | Official sensitive | Electronic | Yes | ||
| 00000627 | Enterprise and Communities | Procurement Solutions | Contract Register | PQQ, ITT, Quick Quotes information, Contract management including CRM Reports on businesses, business applications, Budgetary information for all Tender exercises. | Commercial Contracts Manager | Assistant Contract Support Officer | No | Official sensitive | Electronic | No | ||
| 00000626 | Enterprise and Communities | Business Intelligence | Debt Recovery | Files including cases for legal, recommended write offs and on-going cases | Business Intelligence Manager | Senior Procurement Officer;Admin Support Officer (Debtors) | No | Official sensitive | Electronic | Yes | ||
| 00000625 | Enterprise and Communities | Business Intelligence | Purchase Orders | Purchase orders received | Business Intelligence Manager | Senior Procurement Officer;Support Assistant;Assistant Support Officer;Support Assistant | No | Official sensitive | Electronic | No | ||
| 00000623 | Enterprise and Communities | Business Intelligence | Requisitions | Requisitions received | Business Intelligence Manager | Senior Procurement Officer;Support Assistant;Assistant Support Officer;Support Assistant | No | Official sensitive | Electronic | Yes | ||
| 00000622 | Enterprise and Communities | Procurement Solutions | Financial | Copies of Batched Invoices, delivery notes, order requests, CL1 and CL2 batched header sheets. Pecos Batched header sheets, Copies of IT orders / Invoices Delivery notes. | Group Manager Support Services | Assistant Contract Support Officer | No | Official | Electronic | No | ||
| 00000621 | Enterprise and Communities | Business Intelligence | Requisitions | Requisitions received | Business Intelligence Manager | Support Assistant;Assistant Support Officer;Support Assistant | No | Official sensitive | Electronic | Yes | ||
| 00000620 | Enterprise and Communities | Business Intelligence | Requisitions | Requisitions received | Business Intelligence Manager | Support Assistant;Assistant Support Officer;Support Assistant | No | Official sensitive | Electronic | No | ||
| 00000618 | Enterprise and Communities | Procurement Solutions | Personnel Files | Information relating to staff -PRDs, Absence Management , Mileage/Overtime claims and any other personal letters and forms. | Group Manager Support Services | Assistant Contract Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00000616 | Enterprise and Communities | Business Intelligence | Integrated Management Systems Audit Database | Internal + External ISO Audit Database and Associated Documentation | Business Intelligence Manager | Business Intelligence Officer;Business Intelligence Assistant | No | Official sensitive | Electronic | Yes | ||
| 00000615 | Enterprise and Communities | Business Intelligence | Performance Review and Development Records | Review records of individual employee tasks, training and competance. | Business Intelligence Manager | Business Intelligence Assistant | No | Official sensitive | Electronic | Yes | ||
| 00000614 | Enterprise and Communities | Enterprise | Business Loans Scotland | Company applications, business plans, accounts, credit checks, loan agreements | Enterprise Manager | Enterprise Support Officer | No | Official sensitive | Paper | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance contains retention dates | |
| 00000613 | Enterprise and Communities | Enterprise | Business Loans Scotland | Company applications, business plans, accounts, credit checks, Loan agreements | Enterprise Manager | Enterprise Support Officer | No | Official sensitive | Electronic | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance contains retention dates | |
| 00000612 | Enterprise and Communities | Enterprise | BG Plus ERDF programme 2015-20 | ERDF application and Claims, grant approvals, CRM reports | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Electronic | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will show retention dates | |
| 00000611 | Enterprise and Communities | Enterprise | BG Plus ERDF Programme 2015-20 | ERDF application, Claims, Company files, accounts | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Paper | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance on retention | |
| 00000609 | Enterprise and Communities | Enterprise | BG Plus programme ERDF 2013-15 | ERDF application and claims, grant approvals and CRM reports includes partner claims - SLC, Biocity, VANL, VASL, TCA, Lanarkshire Ent. Serv. | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Electronic | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention dates | |
| 00000608 | Enterprise and Communities | Business Intelligence | APSE Benchmarking Database | National benchmarking database and records of analysis including trends and positioning between NLC and other local authorities. | Business Intelligence Manager | Business Intelligence Assistant | No | Official sensitive | Electronic | No | ||
| 00000603 | Enterprise and Communities | Enterprise | BG Plus programme - ERDF 2013-15 | European Funding applicaton and Claims and Company grant files | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Paper | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention period | |
| 00000602 | Enterprise and Communities | Enterprise | Sustainable Business Growth programme 2010-13 | European funding application and Claims and grant files | Enterprise Manager | Enterprise Support Officer | No | Official sensitive | Paper | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will show retention dates for European fund prog | |
| 00000600 | Enterprise and Communities | Enterprise | Sustainable Business Growth Programme 2010-13 | European funding application and claim info and Grant approvals | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Electronic | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will give retention period for European funding | |
| 00000598 | Enterprise and Communities | Enterprise | Gateway to Growth 2008-11 | European funding application and claims | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Paper | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention dates | |
| 00000597 | Enterprise and Communities | Enterprise | Gateway to Growth 2008-11 Programme | European application and claims | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Electronic | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention details | |
| 00000596 | Enterprise and Communities | Enterprise | Lanarkshire Sustainable Business Programme | European funding application and claims and business files | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Paper | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention period | |
| 00000595 | Enterprise and Communities | Enterprise | Lanarkshire Sustainable Business Programme | European application & claim info, business grant approvals | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Electronic | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention dates | |
| 00000594 | Enterprise and Communities | Housing Solutions | Airdrie Temp Accomodation | All Letter, Missives in Temp House Files, spreadsheets, regarding Temp Accommodation | Locality Housing Manager | Admin Officer | No | Official sensitive | Paper | Yes | ||
| 00000593 | Enterprise and Communities | Business Development and Support | Tenant Participation | Records and information regarding tenant participation regarding tenant groups | Senior Clerical Assistant | No | Official sensitive | Paper | Yes | |||
| 00000592 | Enterprise and Communities | Housing Solutions | Airdrie Temp Accomodation | All Letter, Missives in Temp House Files, spreadsheets, regarding Temp Accommodation | Locality Housing Manager | Admin Officer | No | Official sensitive | Electronic | Yes | ||
| 00000591 | Enterprise and Communities | Business Development and Support | Tenant Participation | Records and information regarding tenant participation projects and tenant federation | Tenant Participation Admin Assistant | No | Official sensitive | Electronic | Yes | |||
| 00000590 | Enterprise and Communities | Business Intelligence | Team IT Asset Register | IT asset register including owners names, contact numbers, devices assigned, software licence details etc | Business Intelligence Manager | Business Intelligence Officer | No | Official sensitive | Electronic | No | ||
| 00000589 | Enterprise and Communities | Housing Solutions | Airdrie Housing Support Cases | Letters, assessments , mandates in relation to Housing Support cases, including external agencies | Locality Housing Manager | Admin Officer | No | Official sensitive | Paper | Yes | ||
| 00000587 | Enterprise and Communities | Housing Solutions | Airdrie Housing Support | Letters, assessments , mandates in relation to Housing Support cases, including external agencies | Locality Housing Manager | Admin Officer | No | Official sensitive | Electronic | Yes | ||
| 00000586 | Enterprise and Communities | Business Development and Support | Personnel Records | Information on sickness, mileage | Business Development Manager | Senior Clerical Assistant | No | Official sensitive | Electronic | Yes | ||
| 00000583 | Enterprise and Communities | Business Development and Support | CHR | System for holding all housing applications | Business Development Manager | Business Systems Manager | No | Official sensitive | Electronic | Yes | ||
| 00000582 | Enterprise and Communities | Business Development and Support | Housing test systems | Test systems for HSMS and CHR | Business Development Manager | Business Systems Manager | No | Official sensitive | Electronic | Yes | ||
| 00000581 | Chief Executive's Office | Business Solutions | Citizens Account | Details of citizen and NLC customers including UCRN with cross-references to integrated systems used to ensure life event notifications across the council. | Data Intelligence Manager | Data Custodian | No | Official sensitive | Electronic | Yes | ||
| 00000580 | Enterprise and Communities | Business Development and Support | HSMS | Database holding all EHR tenants and property inforamtion | Business Development Manager | Business Systems Manager | No | Official sensitive | Electronic | Yes | ||
| 00000579 | Enterprise and Communities | Enterprise | Lanarkshire Skills Training Programme 2005-07 | European funding application, claims, company files | Enterprise Manager | External Funding Monitoring Officer | No | Official sensitive | Paper | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will give retention dates | |
| 00000578 | Enterprise and Communities | Environmental Assets | Personel File | Personal record of individual staff containing: Contact Details, Start/Finish, Training, Disciplinery, Absence Detail, Special Leave etc and misc related information. | Land Maintenance Manager | Technical Officer Business Development | No | Official sensitive | Paper | Yes | ||
| 00000577 | Enterprise and Communities | Enterprise | Lanarkshire Skills & Training Programme 2005-07 | European Funding application, European funding claims, company files, accounts | Enterprise Manager | External Funding Monitoring Officer | No | Official sensitive | Electronic | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will contain retention dates | |
| 00000576 | Enterprise and Communities | Housing Solutions | Airdrie Housing councillor enquiries | Information in relation to Councillor's/ MSP enquiries | Locality Housing Manager | Admin Officer | No | Official sensitive | Electronic | Yes | ||
| 00000575 | Enterprise and Communities | Housing Solutions | Airdrie Housing Councillor Enquiries | Information in relation to Councillor/MSP enquiries | Locality Housing Manager | Admin Officer | No | Official sensitive | Electronic | Yes | ||
| 00000574 | Enterprise and Communities | Environmental Facilities Management | request for burial forms | Hard copies of paperwork relevant to the request for burial in north lanarkshire. Forms inlcuding preparation and authorisation for burial, Form 14 (death registration certificate), transfer of lair certificate | Greenspace Operations Manager | Visitor Support Supervisor | No | Official sensitive | Paper | Yes | https://www.legislation.gov.uk/asp/2016/20/contents, Burial and Cremation (Scotland) Act 2016 | |
| 00000573 | Enterprise and Communities | Housing Solutions | Airdrie Housing Finance Records | Letters, spreadsheets, in relation to budget information, garden assistance invoices | Locality Housing Manager | Admin Officer | No | Official sensitive | Electronic | Yes | ||
| 00000572 | Enterprise and Communities | Housing Solutions | Airdrie Housing Finance Records | Copies of all letters, spreadsheets, invoices, purchase orders, sundry debtors invoices in relation financial matters | Locality Housing Manager | Admin Officer | No | Official sensitive | Paper | Yes | ||
| 00000571 | Enterprise and Communities | Enterprise | Tourism | Tourism database/spreadsheet of businesses contact details | Enterprise Manager | Enterprise Development Officer | No | Official sensitive | Electronic | Yes | ||
| 00000570 | Enterprise and Communities | Environmental Facilities Management | Interment Application Forms | scanned paperwork relevant to the request for burial in north lanarkshire. Forms inlcuding preparation and authorisation for burial, Form 14 (death registration certificate), transfer of lair certificate. | Greenspace Operations Manager | Visitor Support Supervisor | No | Official sensitive | Electronic | Yes | https://www.legislation.gov.uk/asp/2016/20/contents, Burial and Cremation (Scotland) Act 2016 | |
| 00000569 | Enterprise and Communities | Enterprise | Business Conference | Contract information, attendee list of companies | Enterprise Manager | Enterprise Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00000568 | Enterprise and Communities | Housing Solutions | Airdrie Housing Staff Personnel Records | Personal information regarding staff absence | Locality Housing Manager | Admin Officer | No | Official sensitive | Electronic | Yes | ||
| 00000567 | Enterprise and Communities | Environmental Facilities Management | Gower Epilog Cemeteries Management System | SQL Database containing members of the public names,addresses and phone numbers. Also records inforamtion relating to the death of members of the public, e.g age, date of death and location of death | Greenspace Operations Manager | Visitor Support Supervisor | No | Official sensitive | Electronic | Yes | https://www.legislation.gov.uk/asp/2016/20/contents, Burial and Cremation (Scotland) Act 2016 | |
| 00000566 | Enterprise and Communities | Housing Solutions | Airdrie Housing Staff Personnel Records | Letters and forms in relation to absence management monitoring/ overtime ,mobile phone recharge, mileage claims / and any other personal letters | Locality Housing Manager | Admin Officer | No | Official sensitive | Paper | Yes | ||
| 00000565 | Enterprise and Communities | Enterprise | Dragons Lair | School attendance, business plans | Enterprise Manager | Enterprise Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00000564 | Enterprise and Communities | Environmental Asset Maintenance | Confirm Asset Management Software | SQL Database software containing members of the public names, addresses, phone numbers and e-mail addresses. | Land Maintenance Manager | Team Leader (Assets & Technical Development) | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000563 | Enterprise and Communities | Enterprise | Business Awards | award submissions, contract info | Enterprise Manager | Enterprise Support Officer | No | Official sensitive | Electronic | No | ||
| 00000562 | Enterprise and Communities | Enterprise | Tour Series | Procurement info for suppliers of toilets and security, bids, scoring sheets, risk assessments, budgetary information | Enterprise Manager | Enterprise Support Officer | No | Official sensitive | Electronic | Yes | ||
| 00000561 | Enterprise and Communities | Enterprise | West of Scotland Loan Fund | Loan fund applications, business plans, accounts, credit checks, Loan agreements | Enterprise Manager | Enterprise Support Officer | No | Official sensitive | Paper | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will show retention dates | |
| 00000560 | Enterprise and Communities | Enterprise | West of Scotland Loan Fund | Files containing accounts, credit checks, Loan agreements | Enterprise Manager | Enterprise Support Officer | No | Official sensitive | Electronic | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will show retention dates | |
| 00000559 | Enterprise and Communities | Planning and Regeneration Services | Business Gateway Contract | PQQ, ITT, Contract and scoring | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Paper | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, guidance will show retention dates | |
| 00000558 | Enterprise and Communities | Planning and Regeneration Services | Business Gateway Contract | PQQ, ITT, Contract, Contract management including CRM Reports on businesses, business applications, Budgetary information | Enterprise Manager | Assistant Enterprise Development Officer | No | Official sensitive | Electronic | Yes | http://https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, Guidance will include retention dates | |
| 00000557 | Chief Executive's Office | Financial Solutions | Enterprise Vault - corporate IAR entry | Business information stored in archive system | Head of Financial Solutions | Incomes Manager | No | Official sensitive | Electronic | No | ||
| 00000552 | Enterprise and Communities | Housing Solutions | Estates | All paperwork relating to garden assistance scheme and estate procedures | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | No | ||
| 00000551 | Enterprise and Communities | Housing Solutions | Anti Social Case Files | all paperwork relating to anti social case files | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | No | ||
| 00000548 | Enterprise and Communities | Housing Solutions | Mail Monitoring | Database with mail monitoring on I drive | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000547 | Enterprise and Communities | Housing Solutions | Financial | Invoices, delivery notes, order requests | Locality Housing Manager | Administrative Officer | Yes | opendata@northlan.gov.uk | Official | Paper | No | |
| 00000546 | Enterprise and Communities | Housing Solutions | Anti-Social | all paperwork relating to anti-social case files | Locality Housing Manager | Administrative Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000545 | Enterprise and Communities | Housing Solutions | Support | all paperwork relating to Housing Support case | Locality Housing Manager | Administrative Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000544 | Enterprise and Communities | Housing Solutions | Homeless | all forms letters etc relating to applicants homeless case files | Locality Housing Manager | Administrative Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000543 | Enterprise and Communities | Housing Solutions | Allocations | Application forms for Common Housing Register | Locality Housing Manager | Administrative Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000542 | Enterprise and Communities | Housing Solutions | Estate Management | all letters, spreadsheets, garden scheme database, traffic light registers | Locality Housing Manager | Administrative Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000541 | Enterprise and Communities | Housing Solutions | Estate Mangement | Tenant House Files, including tenancy agreement and all paperwork related to current tenancy | Locality Housing Manager | Administrative Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000540 | Enterprise and Communities | Housing Solutions | Homeless case files | Application maintenance | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000539 | Enterprise and Communities | Housing Solutions | Councillor/MSP/MP enquiries | all letters, e mails, s/sheets etc relating to Councillor/MSP/MP enquiries | Locality Housing Manager | Administrative Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000538 | Enterprise and Communities | Housing Solutions | Support Files | Files for support cases | Locality Housing Manager | Administrative Officer | No | Official | Paper | Yes | ||
| 00000537 | Enterprise and Communities | Housing Solutions | Councillor/MP/MSP enquiries | all letters, e mails etc and s/sheets relating to enquiries from Councillors/MP/MSP | Locality Housing Manager | Administrative Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000536 | Enterprise and Communities | Housing Solutions | Mail Monitoring | Mail monitoring database, recording all incoming mail to office | Locality Housing Manager | Administrative Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000535 | Enterprise and Communities | Housing Solutions | CHR Files - Common Housing Register | Live CHR files - Housing Applications | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000534 | Enterprise and Communities | Housing Solutions | Councillor Enquiries | Database for councillor enquiries | Locality Housing Manager | Administrative Officer | No | Official sensitive | Electronic | Yes | ||
| 00000533 | Enterprise and Communities | Housing Solutions | House files | Curent house files | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | No | ||
| 00000532 | Enterprise and Communities | Housing Solutions | Personnel Information | Information relating to absence management, leave, mileage processing and overtime | Locality Housing Manager | Administrative Officer | No | Official sensitive | Paper | No | ||
| 00000531 | Enterprise and Communities | Housing Solutions | Personnel records | Information relating to absence management, leave, mileage processing, overtime, mobile recharges for staff | Locality Housing Manager | Administrative Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000521 | Enterprise and Communities | Community Safety | Out of Hours Homeless Standby | Overtime spreadsheet Mileage spreadsheet Standby reports spreadsheets | Housing Solutions Manager (Community Safety) | Admin/Finance Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000520 | Enterprise and Communities | Community Safety | Out of Hours Homeless Standby | Standby Reports Overtime mileage | Housing Solutions Manager (Community Safety) | Admin/Finance Assistant | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000517 | Enterprise and Communities | Enterprise | EU archived files | Archived files relating to Phase 1 & 2 and Priority 5 ESF and ERDF programmes. Files include evidence of development, applications, claims, etc, Also stored are the following Partner compliance back up evidence: CL&D Access - Ref 180, L&L Glencryan - Ref 181 - 187, CL&D Libraries project - Ref178 - 179, CL&D Firpark Learning Centre - Ref 194 - 195 and Wellwynd procurement documents - Ref 174 - 177 | Enterprise Manager | Senior External Funding Monitoring Officer | No | Official sensitive | Paper | Yes | https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, Scottish Government Guidance | |
| 00000515 | Enterprise and Communities | Enterprise | Phase 1 & 2 ESF and ERDF 2008 - 2011 | All paperwork and documents related to the ESF and ERDF programme. Including Application, development, claims, evidence, reports, Scottish Government audit reports etc. Evidence includes both financial and participant information - including evidence of payroll, bank statements, Invoices, procurement, etc. Participant information will include registration forms which contain name, address, NI number, DOB, benefits, barriers, etc. | Enterprise Manager | Senior External Funding Monitoring Officer | No | Official sensitive | Electronic | Yes | https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, Scottish Government guidance | |
| 00000514 | Enterprise and Communities | Enterprise | Pase 1&2 ESF and ERDF 2008 - 2011 | All paperwork and documents related to the ESF and ERDF programme. Including Application, development, claims, evidence, reports, Scottish Government audit reports etc. Evidence includes both financial and participant information - including evidence of payroll, bank statements, Invoices, procurement, etc. Participant information will include registration forms which contain name, address, NI number, DOB, benefits, barriers, etc. | Enterprise Manager | Senior External Funding Monitoring Officer | No | Official sensitive | Paper | Yes | https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, Scottish Government guidance documents | |
| 00000512 | Enterprise and Communities | Enterprise | Priority 5 ESF and ERDF 2011 - 2015 | All paperwork and documents relating to the ESF and ERDF programme 2011 - 2015. Including Application, development, claims, evidence, reports, Scottish Government audit reports etc. Evidence includes both financial and participant information - including evidence of payroll, bank statements, Invoices, procurement, etc. Participant information will include registration forms which contain name, address, NI number, DOB, benefits, barriers, etc. | Enterprise Manager | Senior External Funding Monitoring Officer | No | Official sensitive | Electronic | Yes | https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, Scottish Government guidance documents | |
| 00000511 | Enterprise and Communities | Enterprise | Priority 5 ESF and ERDF | Development, application, claim workbooks from individual partners, master workbooks submitted to Scottish Government for payment, monitoring reports, audit files and reports, etc. All files required for EU compliance and claim purposes. | Enterprise Manager | Senior External Funding Monitoring Officer | No | Official sensitive | Paper | Yes | https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, SG guidance documents | |
| 00000510 | Enterprise and Communities | Revenue | Community Care Grant(CCG) | Application forms | Incomes Manager | Team Leader (Scottish Welfare Fund) | No | Official | Electronic | Yes | http://www.legislation.gov.uk/asp/2015/5/enacted/data.pdf, The Welfare Funds (Scotland) Act 2015 | |
| 00000509 | Enterprise and Communities | Enterprise | 2015 - 2020 ESF YEI Programme documents | All paperwork and documents related to the 2015 - 2020 ESF Pipeline project. Including Application, development, claims, evidence, Reports, etc | Enterprise Manager | Senior External Funding Monitoring Officer | No | Official sensitive | Paper | Yes | https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, SG ESF Guidance documents | |
| 00000508 | Enterprise and Communities | Enterprise | 2015 - 2020 YEI ESF Programme | All paperwork and documents related to the 2015 - 2020 ESF YEI project. Including Application, development, claims, evidence, reports, etc Evidence includes both financial and participant information - including evidence of payroll, bank statements, Invoices, procurement, etc. Participant information will include registration forms which containg name, address, NI number, DOB, benefits, barriers, etc. | Enterprise Manager | Senior External Funding Monitoring Officer | No | Official sensitive | Electronic | Yes | https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, SG guidance documents | |
| 00000507 | Enterprise and Communities | Revenue | SWF-1st Tier Reviews | Review of partial/declined awards for C/C & Crisis Loans | Incomes Manager | Team Leader (Scottish Welfare Fund) | No | Official | Electronic | Yes | http://www.legislation.gov.uk/asp/2015/5/enacted/data.pdf, The Welfare Funds (Scotland) Act 2015 | |
| 00000506 | Enterprise and Communities | Enterprise | 2015 - 2020 Pipeline ESF Project Files | All paperwork and documents related to the 2015 - 2020 ESF Pipeline project. Including Application, development, claims, evidence, reports, etc Evidence includes both financial and participant information - including evidence of payroll, bank statements, Invoices, procurement, etc. Participant information will include registration forms which containg name, address, NI number, DOB, benefits, barriers, etc. | Enterprise Manager | Senior External Funding Monitoring Officer | No | Official sensitive | Electronic | Yes | https://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, SG ESIF Guidance documents | |
| 00000505 | Chief Executive's Office | Revenue | Statisical Information and Returns | Performance Reports, Returns to Government, Scottish Water and DWP and other Local Government bodies | Incomes Manager | Support Team Leader;Support Manager | No | Official | Electronic | Yes | ||
| 00000504 | Chief Executive's Office | Revenue | Year end processing documentation | Council Tax, Benefits and NDR Control reports | Support Manager | Support Team Leader | No | Official | Electronic | Yes | ||
| 00000503 | Chief Executive's Office | Revenue | Personnel Files | Information relating to staff -PRDs, Absence Management , Mileage/Overtime claims and any other personal letters and forms. | Support Manager | Support Team Leader | No | Official | Paper | Yes | ||
| 00000502 | Chief Executive's Office | Revenue | Cheque Log | Details of cheques received logged and passed to Municipal Bank for processing. | Business Finance Manager | Debt Recovery Manager;Team Leader (Core Operations) | No | Official | Electronic | Yes | ||
| 00000491 | Chief Executive's Office | Revenue | Authorised Signatories | List of Authorised Signatories for Revenue Services | Incomes Manager | Support Team Leader;Support Manager | No | Official | Electronic | Yes | ||
| 00000481 | Enterprise and Communities | Enterprise | 2015 -2020 Pipeline ESF bid | All paperwork and documents related to the 2015 - 2022 ESF Pipeline project. Including Application, development, claims, evidence, Reports, etc | Enterprise Manager | Senior External Funding Monitoring Officer | No | Official sensitive | Paper | Yes | http://beta.gov.scot/publications/esif-forms-guidance-2014-2020-list/, Scottish Government Compliance guidance | |
| 00000452 | Chief Executive's Office | Financial Solutions | Supplier/Creditors Bank Details | Suspension folders containing letters from suppliers to change their bank details plus check lists | Business Finance Manager | Debt Recovery Manager | No | Official | Paper | Yes | ||
| 00000433 | Chief Executive's Office | Financial Solutions | Creditors Payment Files | Details of payees and the amounts for Housing Benefits, Clothing Grants, EMA, Council Tax Refunds, Rent Refunds, Social Work Volunteers and Clients, Non Domestic Rate Refunds | Business Finance Manager | Debt Recovery Manager | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000427 | Chief Executive's Office | Financial Solutions | eFinancials Database Information | Details of payee's information required to make payments in respect of Housing Benefits, Clothing Grants, Council Tax Refunds, EMA, Rent Refunds, Social Work Volunteers and Clients, Non domestic rates Refunds, Equal Pay Settlements | Business Finance Manager | Debt Recovery Manager | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000426 | Chief Executive's Office | Revenue | Right-to-Buy Home Insurance database | Details of ex-Council houses insured via NLC. | Debt Recovery Manager | Insurance Team Leader | No | Official | Electronic | Yes | ||
| 00000423 | Chief Executive's Office | Revenue | Figtree/Figweb | Database for insurance claims, asset recording, risk management | Debt Recovery Manager | Insurance Team Leader | No | Official | Electronic | Yes | ||
| 00000412 | Chief Executive's Office | Financial Solutions | Education Establishments - Contact Details | List of schools and other establishments, location, cost centres, tel numbers, e-mail addressess, contact names | Business Finance Manager | Debt Recovery Manager | No | Official | Electronic | Yes | ||
| 00000408 | Adult Health and Social Care | All Business Units | Ledgers | excel transaction reports used ot cross check internal spreadsheets | Education and Families Manager (Social Work) | Resource Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000400 | Chief Executive's Office | Financial Solutions | Purchase Card User Schedule | Details of emloyees issued with Council Purchase Cards | Business Finance Manager | Debt Recovery Manager | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000388 | Chief Executive's Office | Financial Solutions | eFinancials, Creditors Module | Account payable facility, a module within the corporate finance system | Business Finance Manager | Debt Recovery Manager | Yes | opendata@northlan.gov.uk | Official | Electronic | Yes | |
| 00000378 | Adult Health and Social Care | All Business Units | Direct Payments Monitoring Forms | records submission of income and expenditure | Education and Families Manager (Social Work) | Resource Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000358 | Enterprise and Communities | First Stop Shops | Homelessness | All letters/forms regarding homelessness. (Stored in lockable cabinet in Housing Co-ordinator's Office, 1st floor, Historic files under 5 years archived), Kilsyth FSS | Locality Housing Manager | Administrative Officer;Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000271 | Chief Executive's Office | Revenue | Payroll Deductions Database | Details of NLC employees who pay Council Tax via deduction from their salary | Support Manager | Support Team Leader | No | Official | Electronic | Yes | ||
| 00000269 | Enterprise and Communities | First Stop Shops | House Files - Kislyth | All applications, letters, missives etc regarding individual tenancies. (Stored in lockable room, historic files and house sales archived), Kilsyth FSS | Locality Housing Manager | Administrative Officer;Administrative Officer | No | Official sensitive | Paper | Yes | ||
| 00000265 | Chief Executive's Office | Revenue | Cheque/BACS Payments | Details of Housing Benefit & FSM & CG payments | Incomes Manager | Support Team Leader;Support Manager | No | Official | Electronic | Yes | ||
| 00000261 | Chief Executive's Office | Revenue | Refunds | Details of refunds issued for Council Tax and NDR accounts | Incomes Manager | Support Team Leader;Support Manager | No | Official | Electronic | Yes | ||
| 00000247 | Adult Health and Social Care | All Business Units | Respite | Central filing facility for overvieew of this resource | Education and Families Manager (Social Work) | Resource Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Paper | Yes | |
| 00000235 | Chief Executive's Office | Revenue | BACS/AUDDIS Files | Details of Council Tax ,NDR & Sundry Debt Direct Debit payment requests. AUDDIS (Automated Direct Debit Instruction Service) electronic Direct Debit Instructions (DDIs)/AUDDIS Reports. Invalid Direct Debit Instructions (DDIs) | Incomes Manager | Support Manager;Support Team Leader | No | Official | Electronic | Yes | ||
| 00000227 | Chief Executive's Office | Revenue | LVJB Assessor Updates | Council Tax and Non Domestic Rates (NDR) updates | Incomes Manager | Support Team Leader;Support Manager | No | Official | Electronic | Yes | ||
| 00000223 | Chief Executive's Office | Revenue | Security Access Database | Information re system access for DWP Customer Information Service (CIS), Civica Open Revenues and W2. | Incomes Manager | Support Team Leader;Support Manager | No | Official | Electronic | Yes | ||
| 00000208 | Enterprise and Communities | Financial Solutions | Civica Discretionary Awards Module | Operating system for administration/payment of Crisis Loans & Community Care Grants | Incomes Manager | Team Leader (Scottish Welfare Fund) | No | Official | Electronic | Yes | http://www.legislation.gov.uk/asp/2015/5/enacted/data.pdf, The Welfare Funds (Scotland) Act 2015 | |
| 00000207 | Chief Executive's Office | Revenue | Pool Car Vehicle packs | Folders containing journey information, key and fuel card for each pool car | Locality Housing Manager | Administrative Officer | No | Official | Paper | Yes | ||
| 00000150 | Chief Executive's Office | Financial Solutions | Petitions for Summary Warrants | Original Petitions signed by the Sheriff Courts for Council Tax & Non Domestic Rates (NDR) | No | Official | Paper | Yes | ||||
| 00000145 | Enterprise and Communities | Environmental Asset Maintenance | RMS | Roads Management System | Roads & Land Maintenance Manager | Senior Engineer/Officer (Roads Asset) | No | Official | Electronic | Yes | ||
| 00000135 | Chief Executive's Office | Revenue | ASH Debtors System | Details of all Sundry Debtors accounts for North Lanarkshire Council and ALEOS. | Head of Financial Solutions | Support Team Leader;Support Manager | No | Official | Electronic | Yes | ||
| 00000132 | Chief Executive's Office | Revenue | Comino-W2-Workflow360 | Scanned/Imported Workflow documents for Civica Open Revenues, Community Care Grant and Blue Badge applications | Head of Financial Solutions | Support Team Leader;Support Manager | No | Official sensitive | Electronic | Yes | ||
| 00000128 | Chief Executive's Office | Revenue | Civica Open Revenues | Details of all Council Tax, Benefits & NDR accounts in North Lanarkshire. | Head of Financial Solutions | Support Team Leader;Support Manager | No | Official | Electronic | Yes | ||
| 00000125 | Adult Health and Social Care | All Business Units | Fieldworker Filing Folders | Various justice documents for filing in open service users blue case file | Health and Social Work Manager | Administrative Officer | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | Yes | |
| 00000117 | Enterprise and Communities | Housing Solutions | Universal Credit | File requires to be kept secure to avoid amendments being made. | Housing Operations Manager | Business Development Officer | No | Official sensitive | Electronic | Yes | ||
| 00000116 | Enterprise and Communities | Planning and Place | Development Management Case file | Planning application case files | Planning & Place Manager | Team Leader | No | Official sensitive | Electronic | Yes | ||
| 00000111 | Enterprise and Communities | Fleet Operations | Compliance | Documents of a commecrically sensitive nature will be stored within this file share. This is essentail due to the impending introduction of GDPR | Service Delivery Supervisor (Vehicle Maintenance & Electric Development) | Service Delivery Manager (Vehicle Maintenance & Electric Transformation) | Yes | opendata@northlan.gov.uk | Official sensitive | Electronic | No | |
| 00000108 | Enterprise and Communities | Facility Support Services | Area ITrent forms | To ensure that everyone has access to save their forms prior to be signed off with electronic signature | Assistant Business Manager (Support) | Performance & Compliance Officer | No | Official sensitive | Electronic | No | ||
| 00000104 | Enterprise and Communities | Facility Support Services | FSS Projects | Organisation of projects and this will allow the service to share documents and ensure that there is only one copy of information. Some team members also work in different services and dont have access to the same drives | Assistant Business Manager (Support) | Performance & Compliance Officer | No | Official | Electronic | No | ||
| 00000103 | Enterprise and Communities | Business Intelligence | Infrastructure ISO Procedures | "The folder will plan an essential part for services working towards the ISO 45001 standard and retaining ISO 9001 & 14001. It will be used for; Document control and ensuring only one copy of each document is held Internal audits, will reduce time spent on preparation of audit External audits accessing information " | Business Intelligence Manager | Business Intelligence Assistant | No | Official sensitive | Electronic | No | ||
| 00000092 | Chief Executive's Office | Business Solutions | Audit | Information within these audits can include vulnerabilities with ICT and information security across North Lanarkshire Council | Information Risk Manager | ICT Security Officer | No | Official sensitive | Electronic | No | ||
| 00000086 | Enterprise and Communities | Business Development and Support | Business Solutions | This file share area will be used for documents to be prepared collaboratively and securely | Business Development Manager | Senior Clerical Assistant | No | Official | Electronic | No | ||
| 00000083 | Enterprise and Communities | Employee Service Centre | Infrastructure HR | Access to HR data for officers to update | Head of Business Solutions | Secretary | No | Official sensitive | Electronic | Yes | ||
| 00000074 | Enterprise and Communities | Planning and Regeneration Services | Proposed Plan Contributions | Consultation of the proposed plan containing personal information | Planning & Place Manager | Planning Manager (Strategy & Policy) | No | Official sensitive | Electronic | Yes | ||
| 00000062 | Chief Executive's Office | Business Solutions | Housing IT Projects | Shared drive for sharing of IT information due to the complexity of creating this on existing file shares | Technology Development Manager | Business Systems Manager | No | Official sensitive | Electronic | No | ||
| 00000057 | Chief Executive's Office | Partnerships | ALEOs and External Bodies OFW | Shared drive for the Business Partnership Team activity within Business Strategy division of Business and Digital. Formerly just ALEO Partnership Team but remit extended and access widened to include additional officers. | Head of Business Solutions | Business Partnership Manager | No | Official sensitive | Electronic | Yes | https://www.legislation.gov.uk/ukpga/1994/39 https://www.legislation.gov.uk/asp/2003/1/contents, Legislation associated with local government in Scotland. E.g. Local Government etc (Scotland) Act 1994 and Local Government in Scotland Act 2003. | |
| 00000054 | Enterprise and Communities | Business Intelligence | Facility Support Services | Sharing of information between services, information is shared is financial/budget and benchmarking. | Business Intelligence Manager | Business Intelligence Assistant | No | Official sensitive | Electronic | No | ||
| 00000051 | Chief Executive's Office | Business Solutions | Unix Team Documents | Audit documentation, providing evidence for the recoverability of data required for high priority business applications. | Technology Strategy Manager | Infrastructure Support Officer | No | Official sensitive | Electronic | No | ||
| 00000043 | Chief Executive's Office | Business Solutions | Information Security Forum | Documents for the Information Security Forum. Information within these documents will include vulnerabilities with ICT and information security across North Lanarkshire Council | Information Risk Manager | Information, Risk & Assurance Officer | No | Official sensitive | Electronic | No | ||
| 00000042 | Chief Executive's Office | Business Solutions | Infrastructure Committee | The secretaries of the ACE (Infrastructure) and each individual Head of Service are located across the Council and currently access a variety of different I drives. In recognising all need to work together to regularly prepare reports for the Infrastructure Committee, ALEOs & External Bodies Monitoring (sub-committee) and Transformation Sub-committee, a secure file share area seems the most appropriate means of achieving this requirement. | Head of Business Solutions | Executive Assistant;Secretary | No | Official sensitive | Electronic | No | ||
| 00000033 | Enterprise and Communities | Regulatory Services and Waste Solutions | WS Learning & Development | Folder will hold employee information, learning programmes and PRD | Service Delivery Manager (Performance & Compliance) | Support Officer;Performance & Compliance Officer | No | Official sensitive | Electronic | Yes | ||
| 00000017 | Chief Executive's Office | People and Organisation Development | HR Business Partnership Team | The group require a secure shared area for information to be shared and updated by the HR Business Partnership team across the council. | HR Business Partnership Manager | HR Business Partner | No | Official sensitive | Electronic | Yes |